CR 01-17 Contract - Transportation Study
February 2, 2001
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CONTRACt=-=-TRANSPORTATION STUDY
Council Report 2001..17
Proposed Action
Staff recommends adoption of the following motion: Move to approve a contract with LSA Desiqn Inc.
in an amount not to exceed $39.000.
Adoption of this motion will allow staff and a task force of transportation providers and recipients to
study various transportation systems in the Hopkins School District.
Overview
The City of Hopkins and the Hopkins School District submitted a grant request to the Board of
Innovation and Cooperation with the goal of analyzing the school's transportation systems and the
public's transportation systems to see if there were ways in which to create efficiencies and shared
use of resources that could result in a better overall transportation system.
The approved grant calls for the hiring of a consultant knowledgeable in transportation planning to
work with school, city, and private transportation providers and recipients in looking at various ways of
better providing transportation systems. There are few examples in a suburban setting, of public and
school transportation systems working together. The goal of the study is to find out if there are
methods in a suburban setting that can be effective.
Staff is recommending LSA Design Inc. to conduct this study, in that they are the consultants who
~erformed the initial three-city transportation system study for Hopkins, Minnetonka, and St. Louis
~ark, and they are familiar with the transportation needs in Hopkins. They also have demonstrated to
the committee's satisfaction their knowledge and ability to look at systems throughout the United
States in order to find examples of potential ways in which the system can be improved in Hopkins.
Primary Issues to Consider
What is the time frame for this study?
It is anticipated that the study will take from six to nine months to complete.
Is the contract within budget?
The grant called for up to $40,000 to be used in a consultant contract. The proposal falls
within that budgeted amount.
Supportina Information
Draft contract dated January 30,2001
Financial Impact: ~- _. $39.000 Budgeted: Y/N No Source: State Grant
elated Documents (CIP, ERP, etc.): N/A
Notes: Administration dollars available within the grant to offset staff cost
AlA Document B155 - Electronic Format
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Standard Form of Agreement
Between Owner and Archifect
for a Small Proj~.~t
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1993 SMALL PROJECTS EDITION
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This AGREEMENT is made: January 30.2001
(Date)
BECAUSE THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES, WE ENCOURAGE YOU TO CONSULT WITH AN ATTORNEY BEFORE SIGNING"
IT. SOME STATES MANDATE A CANCELLATION PERIOD OR REQUIRE OTHER SPECIFIC DISCLOSURES, INCLUDING WARNINGS FOR HOME
IMPROVEMENT CONTRACTS, WHEN A DOCUMENT SUCH AS THIS WILL BE USED FOR WORK ON THE OWNER'S PERSONAL RESIDENCE. YOUR
ATTORNEY SHOULD INSERT ALL LANGUAGE REQWRED BY STATE OR LOCAL LAW TO BE INCLUDED IN THIS AGREEMENT. SUCH STATEMENTS
MAY BE ENTERED IN THE SPACE PROVIDED BELOW, OR IF REQUIRED BY LAW, ABOVE THE SIGNATURES OF THE PARTIES. AUTHENTICATION OF
THIS ELECTRONICALLY DRAFTED AlA DOCUMENT MAY BE MADE BY USINq AlA DOCUMENT D401. , ,
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Copyright @ 1993 by The American Institute of Architects, 1735 New York Avenue;N.W.;Washington, D.C., 20006-5292. ','Reproduction of the material herein or
substant~al quotation of its provisions without the written permission of the AIA~tiol~t~2 ,~~e copyright laws ofJhe .pnit~d ,States and will subject the violator to legal
prosecutIon it . .i'. ."; " , ., i: " ,e,
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BETWE E N the Owner:
City of Hopkins
1010 First Street
Hopkins. MN 55343
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and the Architect:
LSA Design Inc.
250 North Third Avenue. Suite 600
.inneapOlis. MN 55401
for the following Project:
City of Hopkins/School District Transportation Study
The Owner and Architect agree as follows.
The Architect shall provide
including normal structural,
professional skill and care.
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of the pro!ec:~~ ';". . :;~~i'~'c '<~V" ' " '. : ;t:.,:;t:,:~'~t~{(
.4 assist the: O:,~~d: lIt ftlirig dOClllnc.hts ~cqr;iied for the approyal of governmental authorities; and
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1993 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292. AlA DOCUMENT 8155 -
OWNER-A'RCHITECT,AGREEMENT--SMALL PROJECTS EDITION'~'AIA@ '- WARNING: Unlicensed photocopying violates U.S. copyright laws and is
subject to legal prosecutior()his document was electronically produced with permission of the AlA and can be reproduced in accordance with
your license/'without violation until, the dateo(expiratic).n as nOJed below. User Document: b 155 contract for services -- 1/30/2001. AlA license
Number 1008053, whi~h e?<pit~S .on. 8/3112001. '~.:[!'~ ;'{:~:,"r . Ci ':; . ';.
':~'~;"~S~:f.:J,i' ,,\';, /', '::"::~;'{'f, 'i',. ' Electronic Format 8155-1993
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H ~ -Hle Construction -Pftase.; 4e ..'\rchitect -sflall-aa -as -Hle O'NIler's ref'resentativc -aREl provide administration -ef 4e-
Contract betv;:een the O',VIler and Centractor. The extent of the Architect's authority &lHI responsibility during construction is described
ffi -this ..^..:grcement -aRd -in -AlA: Document -Azej, Ceneral Conditions -ef -Hle Centrac(...fef Coiistruction -ef -a -Small Project. -YRless -
.=:~::= =~:;~~~B::~~~ c~~:;;~~,certifyiBg l'aymeBto. reviewing the
ARTICLE 2 ~l~~~1;\j:~~;~i!~r:',~_': >'-~;,h{..~. , "
OWNER'S RESPONSIBllITlES~>,':,': ~" :',,'< .':,
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The Owner shall provide full information about the objectives, schedule, constr3.h1~~d existing co~ditions of th~ proj~~t, and ~haIl
establish a budget with reasonable contingencies that meets the project requirements.' The Owner shall furnish surYcyfug~' geo~echnical- ,
engineering -aRi:i en';ironmcntal-test4ftg services information as listed on the attached B 163 upon request by the Architect:" ~
O....'11cr shall employ a contractor to perform the constructien 'N{)rk and to proyi.d~ _~ost estimating services. The Owner shall furnish for
the benefit of the project all legal, accounting and insurance counseling s~Mces: "'~~~'i'
AR T I ClE:~~:1~~r~;~~(~~: ,}'
USE OF ARCHITE~~;j~~gg~UMENTS )3~~;'I~P;
Documents prepared by the Architect are instruments of service for Tl~e;s'oIely with respect to th1~' project. The Architect shall retain all
common law, statutory and other reserved rights, including t~~~'c~n)yright. The Owner,'sha~ 'tiot reuse or permit the reuse of the
Architect's documents except by mutual agreement ill writing~t~Wi1;.)~\~ .... ."'{;~~;J'~f~f~..
TERMI NATION, SUSPENSION OR ABANbqNIVI~~~' "c';,'~ ~~':~;-"~~~_~~I:~~i;P;:~:?~:,_c'r'
In the event of termination, suspension or abandonment of the project, the Architect sh~ll:' be "~~~itably i~~p~~~ated for services
performed. Failure of the Owner to make payments to the Architect in accordance with this Agreement shall be considered substantial
nonperformance and is sufficient cause for the Architect to either suspend or terminate services. Either the Architect or the Owner may
terminate this Agreement after giving no less than, .seve~",day~',..,~itten)lO~!ce)fthe, other,; pan..Y ~ub~t_a~tially fails to perform in
accordance ffiili ilie terms of ~ Agreement. ~;;~~f~fft.~~1i'II5~~~~i:.~iff;"~~!fj~lt!~~%,?
.. MIStEllANEOUS PROVISIONS "::{:~.~<t;'
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5.1 This Agreement shall be governed by the law of th~ i~~~~iQii:'gf:t4~'pt:pjt;,~!~X~,:~;~D;~~f
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5.2 Terms in this Agreement shall have the same meaning as tliose~~~ i\tA-Docunient A205, General Conditions of the Contract for
Construction of a Small Project, current as of the date of this Agreement:'"';~t}~i:{l2::i:{j~:f;~~~r0rf~~~:';;~~"",..,.
5.3 The Owner and Architect, respectively," pind,_themselves, their partnert,';~utces~or~;,,'as~igns and legal representatives to this
Agreement. Neither party to this Ag~e~Irient' ~ha~ ~ssign th~/~ontract as a whole without~ittep:' consent of the other.
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5.4 The Architect and Ar~~,~i~~t'{~?nsuItani~'~hfl!t,,~av~<ino responsi~w.ty/or_<t4,~)4~'ntification, discovery, presence, handling,
removal or disposal of, or exp~~yt,~~'2rp~jsons to, hazar~9iis mater!,~l~i~,>~J;1i foinj~~f1he;project site.
J~~f.;~~r ~ . ~RT~~,,_~~~;;Z~i;~i
"~,~~r~:~~;,7'h:f:.PA YMENTS A NP:, CO~P~NSATIO~tTO THE ARCHITECT
~~:;~;;~fl~~~~lt~iJ~~E,~60.cq,." 0%"
Total Compensation for the project is (NOT TO' EXCE~9),'~o~~.q9..9}~~luding expenses. The fee shall be charged by
Phase as fOIl~;;f;:~~:r~~~;jrik~f;;;'1?,f"'~ ~,'- ;S"":::t:'Jjij"fl
Phase I .,:::~.,., $1,~.04~:
Ph II ,>..., <-, d'15 600
ase _ ',' ,,',ri:'~~C \]) . . '''<.
Phase 1II.~:~:<9"J $" 6.240
Phas:~~~y~~;/ ' 3,120
c 1993. THE- AMERICAN INSTITUTE OF ARCHITECTS, 1735 NE"V_'yO~K.AVENUE, N.W., WASHINGTON, D.C. 20006-5292. AlA DOCUMENT B155 -
OWNER;;~J\!l~IiITEC,r,~~REEMEf\JJ~-SMALL PROJECTS EDITlqr\.(~~~i~~' - WARNING: Unlicensed photocopying violates U.S. copyright laws and is
subjecJ f6~ legal pr~s:e,ctJti6n';:}~i(ao~umen,~" was electronkalN- produced with permission of the AlA and can be reproduced in accordance with
your license' without violci,tio,l''imtil: thEi ~da~e":Of expiJati.on~:~~j"!oted below. User Document: b155 contract for services -- 1/30/2001. AlA License
Number 1008053, which exp\t~~~~~i'~~21~1~~j~~~\"~~1~i.J;!~l Electronic Format B155-199~
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of which an initial payment retainer of zero dollars ($ .Q) shall be paid upon execution of this Agreement and shall be credited to the
final payment.
..2 The Architect shall not be reimbursed for expenses incurred over or above the Tota'l Compensation for the project as
tated in Article 6.1 except the following:in the interest of the project, plus an administrative Je~,pK percent ( %)
(Ljst rejmbursable jtems.) ,':'\.;{\':Ir,;'i..ft,?,. H, .
If the OWNER decides to do a survey of High Population Areas (listed as Future Phases 'Linder Phase'l work) the OWNER
will cover the costs of additional postage and expenses. " ,i. /:':<" '
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6.3 If through no fault of the Architect the services covered by this Agreement have not been complet~d with'insix ' (6) months
of the date hereof, compensation for the Architect's services beyond that time shall be' appropriately adjusted.
6.4 Payments are due and payable upon receipt of the Architect's invoIce: Amounts unpaid thirty (30) days after invoice date
shall bear interest from the date payment is due at the rate of ten ( ~rin:the absence thereof, at the legal rate prevailing at the
principal place of business of the Architect.
ARTICLE 7
OTHER PROVISIONS
at the Owner's and Archjtect 's
(Usury laws and requkements under the Federal Truth jn Lending Act,
pnndpal places of bUSineSS, the location ofthe Project and elsewhere may affect
6.5 Architectural Services not covered by this Agreement
budget. The Architect shall be paid additional fees for
performed.
to changes in the scope, quality or
hourly rates when the services are
(Insert desCliptions of other servkes and modjficatjons to the terms ofthjs Agreement.)
This Agreement entered into as of the day and yearJir:sr~itt~n'
(Ifrequjred by law, insert cancellation period, djsclosures or othe~}Vail1' '<state.'
OWNER
(Signature)
,,,/ ?~~'1,~:~:'({?t;~~~,~~~r~~t'~y~~~;W~,
(Pnnted name, title and address)
1993 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292. AlA DOCUMENT B155 -
OWNER-ARCHITECT ,:AGREEMENT--SMALL PROJECTS EDITION - AIA@ - WARNING: Unlicensed photocopying violates U.S. copyright laws and is
subject to legal prosecutiof).' This document was electronically'produced with permission of the AlA and can be reproduced in accordance with
your Iicensewithou'(violatio'l' until the date~, ~f expiratipn)s,note? below. User Document: b155 contract for services -- 1/30/2001. AlA License
Number 1008053, whi~.h expire's on 8/3112oo1~~d;:~:::~;i~'~'~~~,:;;~.;~:,:<l
. .'. ' ';,~" . " "~~>'~i~ ':::;'>:(~<:~~~~~;i~': ' ' Electronic Format B 155-199;
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ARTICLE 1.1: SCHEDULE OF DESIGNATED SERVICES
PROJECT: Phase I
HOPKINS/SCHOOL DISTRICT Phase II
TRANSPORTATION STUDY Phase III
Phase IV
Future
PROJECT # 00-16 2 Months 2 Months 1 Month 1 Month Phase
DATE:
RESPONSIBILITY: C = City, SO = School Dist. LSA = LSA . c so lSA C so lSA C so lSA C so lSA
1 Determine Recipients of Survev
Transit Providers
Transit Recipients -
-=
High Population Areas ~ .~. -
2 Develop Surveys
PHASE I 3 DevleloP Representative Sample for Survey
All Service Providers/Recipients -= -
Population Areas i -
4 Perform Surveys
5 Begin Discussions w/ Transportation Providers
Determine Needs and Wants ~
6 Begin Discussions w/ Transportation Recipients
Determine Needs and Wants
'~
OWNERS SIGN OFF ON PHASE I ti* -.
PHASE 1- 180 Hours @ $78/Hour - $14.040
~:~~~~~~~:~~:~:~:~:~~:;:~:~~:~:~:~: :~:~~~:~:~~:;:~~~:~:~:~:~:~:~~:~~:~:~:~:~:~:~:~:~:~:~:~~~:~:~:~:~:~:~~:~:~:~:~~:~:~~:~:~:~:~:~:~:~:~:~:~:~~:~:::~:~:~:~:~:~:~:~~~:~:~:~:~:~:~:~~~;:~~:~:;:~;:~;:~~:~:;:;:;:;:;:;. ;:;:;:;:;:;:;:;:;:~:;:;:~:;:;:~:;:;:;:~:;:;:;:;:~ . ~:;:;:;:::;:;:~;:;:;:;:;:;:;:~:;:;:;:;:;:;:;:;: : ~:;:;:;:;:;:;:;:;:;:;:;:;:;:;:~;:;:;:;:;:;:;:~; : ;:;:;:;:;:;:;:;:~;:;:;:;:~:;:;:;:;:;:;:;:;:;:;: : ;:~;:;:;:;:;:;:~;:~~;:;:;:;:;:~:;:;:~;:;:;:; :
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7 Review, Analvze,Summarize Survev
8 Cont. Discussions w/ Transportation Providers
Determine Oppportunitiesllssues
PHASE II 9 Cont. Discussions w/ Transportation Recipients
Determine Oppportunitiesllssues
. ~
10 Summarize Feedback from Providers/Recipients .~,
11 Prepare Report
12 Present to Design Team :~~:?::;
. ~
OWNERS SIGN OFF ON PHASE II :.
PHASE II 200 Hours @ $78/Hour - $15.600
~~::::~~~::~~~::~~~~~~~~:::: :~~~~~~~~~~::::::::::::::::::::::::::~::::::~::::::~~::::~::::::::::::~::::::::::::::::~~~::::::::::::::::~::~~::~::::~::::~~~::~::~::::::~~::::~::::::::::~~::::::: ::::::~::::~::::~::::::::::::~~::::::::::::: . ::::::::~::::::~::::::::::::::::::::::~:::::: : ::::::::::::::::::::::::::~::::::~~:::::::::::: ::::::::::~::~~::::::::~::~:::::::::::::::: : ::::::::::~::::~::::::::::::~::::~::::~~::: :
13 Create Draft of Transportation Plan ~
Recommended Phases of Implementation
PHASE III Determine Methods of Measurina Outcomes
Determine Funding Sources for Imclementation
14 Submit to Design Team for Review '-J
.:..:::.::~
OWNERS SIGN OFF ON PHASE III ~
Phase III - 80 Hours @ $78/Hour - $6.240
:~:~:~~:::~~~~~~:~~~~~~~~:;:~:~ ~:~:;:~:~:~:::;:;~:~:~:;;~:;:;:~:~:~:~:;:;:;:;:~:~:~:~:~:~:;:~:~:~~~:~:~:~~~:~~:~:;:;:;:~~~:;:~:~:;:;:;:~~:;:~:~:~:;:~:~:~:~~~:;:~~~:;:~:;:~~~:;:~~:~:~~~~~:::;~:~~:~:~:;:;:~:;: ; ~:;:;:~:~:~ :~:~:;:;:;:;:;:~:;:~ :;:~:;:;:~:~:~:~: :~:;:~:~:~;~:;:;:;:~:;:;:~:;;~~:;:~~:~:~:~:~:~ ~ ;~::~:~:~:~:;:~:::;:~:;:;:~:~:~:~~:;:;:;:;~~: :;:~:~:;~:;:;:;::~:;:~:;~~:;:;:;:;:~:~~:~:~ ~ :;:~:~:~:~:::~:~:;~:;~:~:~:~:::~:~~:~:;:~:;:;; :
I
15 Review Feedback on Draft Plan ~.
::-....~..
PHASE IV 16 Revise Transportation Plan
17 Submit to Design Team - Final Review
OWNERS SIGN OFF ON PROJECT COMPETION ~ ~
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Phase IV. 40 Hours @ $78/Hour - $3.120
TOTAL CONTRACT AMOUNT. $39.000