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CR 01-061 Parking Lots 500 & 600 and 10th & 11th Ave. N Improvements .. CITY OF m I-tOPK1NS May 11, 2001 Council Report 2001-061 Assessment Hearing and Award of Bid Parking Lots 500 & 600 and 10th and 11 th Avenue North Improvements Project 98-12 Proposed Action. Staff recommends adoption of the following motion: Move that Council adopt ! Resolution 2001-32, Resolution for Adoption of the Assessment Roll. Proiect 98-12, Parkina Lots 500 & 600 and 10th and 11th Avenue N Improvements and Resolution 2001-31, Resolution for award of bid. Overview. Council at its April 17 meeting considered the proposed assessment roll for Project 98- 12. A public hearing was set for May 15. This hearing sets in motion levying of assessments against benefiting properties. A public meeting notice has been published and mailed, along with an assessment statement, to the affected property owners. An informational notice was also delivered to each business owner. No written objection contesting the proposed special assessment has been submitted. Written objections to Council must be submitted no later than the hearing date. Primary Issues to Consider. . Contract award · Bid tabulation and analysis · Appeal procedure Assessment policy, project costs and assessment rates Project Schedule Staff recommendation Supportina information. Hearing Notice and Letter to Business Owners Project Information Sheets . Project Cost Breakdown Assessment roll R lutions 1- 1 and 2001-32 Steven J. Stadler, Public Works Director Financial Impact: $ 639.824.40 Budgeted: Y/N l Sources: CBO Fund. Uti!. PIR. SA Notes: Fundina breakdown - CaD Fund: $78.213.78; Utilitv funds: $142,754.67; PIR Fund: $254.664.80; Special Assessment (SA): $164.191.15 , Council Report 2001-061 Page 2 Analvsis of Issues Contract Award Staff requests that contract award be made to DMJ Corporation, the low bidder. Awarding the contract now means that we are not waiting for expiration of the 30-day assessment appeal period prior to contract award. Staff believes that the final assessment amounts are low enough per property that the risk of a successful appeal is minimal. Of course, City Council can reassess the risk if appeals are submitted at the hearing and, if deemed necessary, consider delaying the award. Bid tabulation and analysis Contractor Bid Valley Paving Inc. Midwest Asphalt Corp. Bituminous Roadways, Inc. Hardrives, Inc. Northwest Asphalt, Inc. DMJ Corporation 520,573.50 575,395.50 561,881.00 528,135.00 480,653.80 472,617.00 Engineer's Estimate 440,000.00 The bids have been examined and are found to be in order without irregularities. Low bidder qualifications have been examined and verified. DMJ Corp. is a qualified bidder and a reputable, competent contractor in the Twin Cities area. This company recently completed construction of the new parking lot 750 (US Bank lot). · Appeal procedure Property owners are given the opportunity to approach Council with their objections to the proposed assessments during the public hearing. Standard forms for written objections have been available at City Hall and need to be submitted no later than the hearing date. Staff recommends that City Council request property owners with objections to the assessment be heard first, followed by all others who wish to speak on the project. Assessment policy, project costs and assessment rates The street assessment policy applied to this project is unique. Paragraph 11.05 of Legislative Policy 8-B, Roadway Improvements states that: In certain unusual cases Council Report 2001-061 Page 3 assessments may be determined by a fair comparison to other assessed properties. This will be determined by the Enaineerina Division of Public Works and can be appealed to the City Council. The formula was based on each property's percentage of total building square footage adjusted upward if the building has street frontage. This formula and the parking lot assessment formula are described on the attached project information sheets Project Schedule May 15 May 24 June 11 September 28 Assessment Hearing and award contract Preconstruction meeting Begin construction Project complete Recommendation Staff recommends adoption of Resolution 2001-32 approving the special assessment roll for Project 98-12 and Resolution 2001-31, awarding the construction contract to DMJ Corporation. . CITY OF HOPKINS Hennepin County, Minnesota NOTICE OF ASSESSMENT HEARING NOTICE IS HEREBY GIVEN that the City Council of Hopkins, Minnesota, will meet in the Council Chambers of the Hopkins City Hall, 1010 1 st Street South, Hopkins, Minnesota at 7:30 p.m. on Tuesday, May 15,2001, to hear all persons concerning the adoption of the assessment roll for Parking Lots 500 & 600 and 10th & 11th Avenue N Improvements, Project 98- 12 and to adopt the assessment roll as presented or amended. This hearing is scheduled pursuant to Minnesota Statutes Chapter 429. The assessment roll as herein described is on file in the office of the City Clerk. AREA TO BE ASSESSED: Those properties within the area bounded by Mainstreet on the south, 18t Street North on the north, 9th Avenue N on the east and 11 th Avenue N on the west; plus the properties abutting #10 block of 11 th Avenue North- west side of street. TOTAL AMOUNT TO BE ASSESSED IS $164,191.15 All persons who wish to be heard, or to object with reference to this matter may present their cases at this hearing, either orally or in writing. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the property owner is filed with the Assessment Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Even though appeals are due by the hearing date on May 15,2001, the City Clerk strongly recommends that appeals be submitted to the Assessment Clerk's office by May 9, 2001. Appeal forms will be available at the assessment hearing or at the Assessment Clerk's office at the Hopkins City Hall, 1010 1 st Street South, Hopkins, Minnesota. An owner may appeal an assessment to district court pursuant to MSA Section 429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Hopkins within thirty (30) days after the adoption of the assessment and by filing such notice with the district court within ten (10) days after service upon the Mayor and City Clerk. Under provisions of Minnesota Statutes Section 435.193 to 435.195 the City may, at its discretion, defer the payment of assessments for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. The procedures to apply for such deferment are available from the Assessment Clerk. Deferment applications should be submitted to the Assessment Clerk by May 9, 2001. The following information shall also apply: 1. The property owner shall have the right to prepay the entire assessment. Your assessment may be paid without interest from May 15,2001 to June 14,2001, to the Assessment Clerk at City Hall, 1010 1st Street South, Hopkins, Minnesota. You may at any time thereafter, pay to the Assessment Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made prior to November 30,2001 or interest will be charged through December 31 of the succeeding year. 2. Partial prepayment of the assessment in excess of25 percent of the total assessment has been authorized by ordinance. A partial prepayment can only be made prior to November 30, 2001 with interest accrued to the payment date, except that no interest shall be charged on the partial payment if such partial payment is made by June 14, 2001. 3. In the case where accrued interest applies, the rate of interest to be accrued, if the assessment is not prepaid within the required time period, is proposed to be 8 percent commencing on the date of adoption by the City Council. Assessments shall be payable in annual installments over a period of 10 years. 4. The amount to be specially assessed against your property is shown on the statement of assessment sent to you by mail. This is an important hearing because this is your last opportunity to be heard on the matter of this assessment which affects your property. If you have any questions regarding this assessment, please call the Engineering Department or the Assessment Clerk at 952-935-8474. ier, City Clerk kins, Minnesota Publish in Hopkins Sailor, Hopkins, Minnesota May 2 and 9,2001 AFFIDAVIT OF MAILING ASSESSMENT HEARING NOTICE STATE OF MINNESOTA SS. COUNCIL OF HOPKINS Terry Obermaier, being first duly sworn, deposed and says: I am a United States citizen, over 21 years of age, and the City Clerk of the City of Hopkins, Minnesota. On April 26, 2001, acting on behalf of the said city, I deposited in the United States Post Office at the City of Hopkins, Minnesota, copies of the attached notice of hearing on proposed assessments, Parking Lots 500 & 600 and 10th & 11th Avenue N Improvements Project 98-12, enclosed in sealed envelopes, with postage thereon fully prepaid, addressed to the following persons at the addresses appearing on the attached copy of the mailing list. There is delivery service by United States mail between the place of mailing and the places so addressed. Subscribed and sworn to before me this 26th day of April, 2001. ~~~) Notary ub ic - DARLA CRONN NOTARY PUBlIC-MINNESOTA My Commission Expires Jan. 31. 2005 24-117-22-31-0012 24-117-22-31-0014 CITY OF HOPKINS ~lSTSTS l~S,~ 55343 NORTHWEST DEVELOPMENT SYNDICATES 901 MAINSTREET HOPKINS, MN 55343 24-117-22-31-0016 24-117-22-31-0017 ALBERT PIKE LODGE #237 907 MAINSTREET HOPKINS, ~ 55343 CARL NYGREN/REW001277 C/O NORWEST TRUST R E 6TH & MARQUETTE MINNEAPOLIS, ~ 55479-0046 24-117-22-31-0021 24-117 -22-31-0022 BESS EBENSTIEN ADM 3029 S FRANCE AVE #410 MPLS, ~ 55416 CITY OF HOPKINS 1010 1ST ST S HOPKINS, MN 55343 24-117-22-31-0031 24-117-22-31-0032 RODNEY A MILLER 5500 DICKSON RD MINNETONKA, ~ 55345 RODNEY A MILLER 5500 DICKSON RD MINNETONKA, ~ 55345 24-117-22-31-0126 24-117-22-31-0127 HOV ANDER FOODS INC JAMES M HANCE ~~~~KINS CENTER ~NS, ~ 55343 24-117-22-31-0129 US BANK CORPORATE PROPERTIES ATTNTAXDEPT 2800 LAKE ST E MINNEAPOLIS, MN 55406 24-117 -22-31-0130 DONALD F HAGEN TRUSTEE TAITS SUPER VALU 2511THAVEN HOPKINS, ~ 55343 THE HAGEN FAMILY LTD PARTN DONALD F HAGEN 1589 STATE HIGHWAY #7 #203 HOPKINS, MN 55305 24-117-22-31-0137 24-117-22-31-0138 JEAN M MASON C/O ROBERT H MASON INC 14201 EXCELSIOR BLVD MINNETONKA, ~ 55345 RLFLLC 921 MAINSTREET HOPKINS, MN 55343 24-117-22-31-0142 24-117-22-31-0143 CITY OF HOPKINS 1010 1ST ST S HOPKINS, ~ 55343 FEROZ S KERAWALA KRISTI A & ROBIN KERA W ALA 1300 KNOBHILL LA BURNSVILLE, ~ 55337 24-117-22-31-0147 24-117-22-31-0148 MARK D EKLO TILLMAN PROPERTIES INC 6488 PROMONTORY DR EDEN PRAIRIE, MN 55346 US WEST COMMUNICATIONS INC TAX DEPT ATTN KLAUS COX 6300 SYRACUSE WAY S #700 ENGLEWOOD, CO 80111 24-117-22-31-0015 W M K HOLDING CO 5801 OLIVER AVE S MPLS, ~ 55419 24-117-22-31-0018 PATRICIA A HANCE 233 CAMPBELL DR HOPKINS, MN 55343 24-117 -22-31-0023 MARY E O'ROURKE 12328 E RIVERVIEW RD EDEN PRAIRIE, ~ 55347 24-117-22-31-0033 KEITH D ROLF KATHY F ROLF 425 WAYSIDE RD W HOPKINS, MN 55343 24-117-22-31-0128 US BANK CORPORATE PROPERTIES ATTN TAX DEPT 2800 LAKE ST E MINNEAPOLIS, MN 55406 24-117-22-31-0131 CITY OF HOPKINS 1010 1ST ST S HOPKINS, MN 55343 24-117-22-31-0141 HENNEPIN COUNTY A TTN MARCIA WILDA M/C 608 417 5TH STN #320 MPLS, MN 55401 24-117-22-31-0146 MARK D EKLO TILLMAN PROPERTIES INC 6488 PROMONTORY DR EDEN PRAIRIE, ~ 55346 24-117-22-31-0149 CITY OF HOPKINS ARTS FACILITY 1010 1ST ST S HOPKINS, MN 55343 CJIopkins Puhlic Works Department 11100 Excelsior qJlvd. · CJ/opkins~ c!JlIlN 55343-3435 . Phone: 612~939-1382 . y;'ax: 612-939-1381 Dear Downtown Business Owner: May 3,2001 RE: Parking Lot 500 and 600 & 10th and 11th Avenues North Improvement Project This. letter is being sent to provide a project update and a copy of the project's final assessment-roll. I've also enclosed project information on costs and the assessment formulas. This same information, along with an assessment hearing notice and assessment statement, was mailed to each property owner. The assessment hearing will be held on May 15 at 7:30 pm in the City Council chambers. At this hearing,' you will have the opportunity to speak in regards to this project. In ad9ition, property owners may submit written objections to the proposed assessment. After all have been heard and the public hearing is closed, City Council will decide whether or not to adopt the assessment roll and award the construction contract. The final assessment roll amounts are based on the low construction bid submitted by DMJ Corp. - see attached table. The table includes columns showing parking lot . assessments (labeled "parking lot cost"), street assessments (street cost), storm sewer assessments and total assessments (total cost). In response to concerns expressed about project cost, City Council approved an additional city subsidy of $78,213.78. This reduced the total assessment amount for the parking lot improvements from $147,622.36 to $69,408.58. Individual property parking lot assessment amounts are b?sed on the total building area (sf), building classification of use and distance from entrances to parking areas. The street assessment is based on total building area or an adjusted building area if the building has street frontage. As you know, the city will levy the assessment to the property owners only. It is up to the individual property owners to determine how the .assessment is apportioned to individual businesses within their building/s. I want to take this opportunity to thank you for ypur participation in the development of this project. Your thoughtful comments, questions and suggestions were invaluable. If you have questions on the project or the enclosed information, please feel free to call me at 952-939-1338 or email atsstadler(lUhopkinsmn.com. Sincerely, . Stev n J. Stadler Public Works Director Ene. c//li Equal Opportunity Employer PROJECT INFORMATION SHEETS If you have questions about any of the information presented on these sheets, please contact Steve Stadler, Hopkins Public Works Director at 952-939-1382/1338 or email at sstad ler~hookinsm n. com. PARKING LOTS' 500 AND 600 & 10TH AND 11TH AVES IMPROVEMENT PROJECT , DETERMINATION OF PROJECT COST TO BE ASSESSED' Parking Lot Improvement costs . Low bid amount for aU parking lot improvements: Add 35% engineering, admin, contingencies: Subtotal: Subtract utility costs and lighting repair cost: Subtract city share of cost (300/0): Subtotal: Subtract additional city subsidy: Parking lot cost to be assessed to properti'es: Street Improvement costs J Low bid amount for all street improvements: Add 350/0 engineering, admin, contingencies: Subtotal: Subtract utility costs and fighting repair cost: - Subtract streetscape costs: Subtract city share of assessments based on Parking lots 500 and 600 street frontage:. ' Subtotal assessable cost: Subtract city share of cost (30%): Street cost to be assessed to properties: Private roof drain improvement cost to be assessed: Total amount funded by city: Total amount assessed to property owners: $227,985.50 79.794.93 $307,780.43 67,824.00 92.334.07 $147,622.36 78.213..78 $69,408.58 $245,958.50 86.085.48 $332,043.98 122,854.32 40,429.13 46,214.12 $122,546.41 36.763.84 $85,782.57 $9,000.00 (see note) $475,633.25 (74%) $164,191.15 (26%) Note: This is the low bidder's amount for installation of sidewalk drains and associated PVC piping to connect nine (9) existing roof ~rains to city storm sewer system. '. PARKING LOTS 500 AND 600 & toTH AND 11TH AVES IMPROVEMENT PROJECT ASSESSMENT FORMULAS. Parkina Lot Assessment Formula The parking lot assessment formula was based on each property's total building square footage, the classification of building use (retail, office, restaurant or combined retail/office use), the. number of parking spaces required based on current city code and classification (retail = 1 parking space per 200 SF; office = 1 parking space per 250 SF; restaurant = 1 parking" space per every 3 seats; combined retail/office = 1 pkg space per every 225 SF), and an access factor based on the distance from nearest business entrance to the nearest interior parking lot stall. For buildings where there are several businesses and entrances, an average factor was used. The following table shows how the factor is determined. . Footage Access Factor 500 plus 450-499. 400-449 350-399 300-349 250-299 200-249 150-199 100-149 up to 100 10 20 30 40 50 60 70 80 90 100 The total points for a property are determined by multiplying the access factor by the number of parking stalls required. Credit is given for existing private parking spaces. The points for each property are summed to yield total points for the assessment area. The individual property assessment amount is determined by multiplying the relative point fraction (property points divided by total area points) by the total assessed cost. Example: (Building with business #s 8,9,10 & 11 on attached final assessment roll table, PIO 24-117-22 31 0021) Total building square footage =.3,835 sf; the building classification is combined retail/office: therefore, the parking required is 3,835/225 = 17. The average access factor for the 4 businesses is 90 (110 feet). The point total is 17 x 90 = 1,530. The total points for the entire assessment area is 83,000. The total assessable cost for the parking lot is $69,408.58. Th parking lot assessment for this property is (1,530/83,000) x $69,408.58 = $1,279.46 . PARKING LOTS 500 AND 600 & 10TH ANO.11TH AVES IMPROVEMENT PROJECT Street Assessment Formula The street assessment formula is based on each property's percentage of total adjusted building squareJootage. Each building is assigned the actual square footage and an adjusted square footage. If a property (building) has street frontage, then that building's area is increased above the actual square footage. If a property has no street frontage then the adjusteq building square footage is the same as the. actual building square footage. For each property that has street frontage, the adjusted building square footage = actual building area (sf) + [(property street frontage/total street frontage) x total building area (sf)]. The street assessment amount for each property is then . calculated by multiplying the ratio of individual building adjusted area to total adjusted building area by the total amount to be assessed. Example: (Using the same property as used in the parking lot assessment example _ PID 24-117-22 31 0021) Total actual building square footage is 3,835 sf. The total street frontage is 130 ft. The assessment area street frontage total is 1,650 ft. The. assessment area actual building square footage total is 236,262 sf. The adjusted building square footage for this property is 3,835 sf + (130/1,650) x 236,262 = 22,450 sf. The assessment area adjusted bUilding area total is 472,524 sf. The total assessable street cost is $85,782.57. The street assessment for this property is (22,450/472,524) x $85,782.57 = $4,075.52 4/1312001 HOPKINS - LOTS 500 & 600 PARKING LOT & STREET IMPROVEMENT PROJECT TOTAL PROJECT COST BREAKDOWN PARKING RECONFIGURATION, PAVEMENT & DRAINAGE IMPROVEMENTS, AND LANDSCAPING SCHEDULE 1 - REMOVALS STREETS PARKING LOTS TOTALS NO. DESCRIPTION UNITS PRICE QUANT. TOTAL QUANT. TOTAL QUANT. TOTAL 1.01 CLEARING & GRUBBING LS $1.800.00 0.50 $900.00 0.50 $900.00 1.00 $1 800.00 1.02 REMOVE BITUMINOUS PAVEMENT SY $2.25 0 $0.00 4780 $10.755.00 4780 $10755.00 1.03 RECLAIM BITUMINOUS PAVEMENT SY $2.05 5250 $10762.50 2520 $5166.00 7770 $15928.50 1.04 REMOVE CONCRETE PAVEMENT SY $11.00 195 $2145.00 125 $1 375.00 320 $3520.00 1.05 REMOVE CONCRETE SIDEWALK SY $6.00 660 $3960.00 680 $4080.00 1340 $B 040.00 1.06 REMOVE CONCRETE CURB LF $4.00 1400 $5 600.00 1050 $4 200.00 2450 $9 BOO.OO 1.07 REMOVE STORM STRUCTURES LS $2 000.00 0.75 $1 500;00 0.25 $500.00 1 $2 000.00 1;08 SALVAGE & REINSTALL TREE GRATE & FRAME EA $200.00 6 $1200.00 6 $1 200.00 12 $2400.00 1.09 SALVAGE& REINSTALL CB CASTING EA $160.00 4 $640.00 0 $0.00 4 $640.00 1.10 MOBILIZATION LS $20,000.00 0.06 $1,200.00 0.06 $1,200.00 LS $2,400.00 1.11 TRAFFIC CONTROL LS $4 500.00 0.06 $270.00 0.06 $270.00 LS $540.00 TOTAL SCHEDULE 1 - REMOVALS $28,177.50 $29,646.00 $57,823.50 SCHEDULE 2 -STREET RECONSTRUCTION STREETS PARKING LOTS I TOTALS NO. DESCRIPTION UNITS PRICE QUANT. TOTAL QUANT. TOTAL II QUANT. TOTAL 2.01 COMMON EXCAVATION CY $11.25 500 $5625.00 1100 $12375.00 1600 $18000.00 2.02 AGGREGATE BASE, CLASS 5 TON $14.00 500 $7 000.00 1000 $14000.00 1500 S21.OO0.00 2.03 INSTALL 1.5" BITUMINOUS BASE COURSE SY $3.00 0 $0.00 4860 $14580.00 4860 $14580.00 2.04 INSTALL 2" BITUMINOUS BASE COURSE SY . $4.00 2500 $10.000.00 0 SO.OO 2500 . $10000.00 2.05 INSTAll 2.5" BITUMINOUS BASE COURSE SY $4.75 2850 . $13 537.50 2600 $12350.00 5450 $25887.50 2.06 INSTALL 1.5" BITUMINOUS WEAR COURSE SY $3.00 0 $0.00 4860 $14580.00 4860 $14580.00 2.07 INSTALL 2" BITUMINOUS WEAR COURSE SY $4.00 5300 $21200.00 2600 $10,400.00 7900 $31 600.00 2.08 CONCRETE DRIVEWAY PAVEMENT SY $41.00 190 $7.790.00 110 $4510.00 300 $12300.00 2.09 CONCRETE CURB & GUTTER LF $10.00 1520 $15,200.00 1240 $12400.00 2760 $27600.00 10 PEDESTRIAN RAMP EA $241.00 3 $723.00 2 $482.00 5 $1,205.00 11 CONCRETE SIDEWALK - 4" SY $38.00 750 $28 500.00 425 $1 e 150.00 1175 $44,650.00 2.12 fiA'i/EMENTMARKlNG LS $2 000.00 0.50 $1000.00 0.50 $1 000.00 1 $2 000.00 2.13 SALVANGE & ~EINSTALL SIGN ON NEW POSTS EA $140.00 8 $1 120.00 17 $2380.00 25 $3500.00 2.14 INSTALL NEW SIGN ON NEW POST EA $170.00 1 $170.00 12 $2 040.00 13 $2210.00 2.15 ADJUST CASTING EA $150.00 6 $900.00 2 $300.00 8 $1,200:00 2.16 MOBILlZA nON . LS $20,000.00 0.25 $5,000.00 0.26 $5,200.00 LS $10,200.00 2.17 TRAFFIC CONTROL LS $4500.00 0.25 $1 125.00 0.26 $1 170.00 LS $2295.00 TOTAL SCHEDULE 2 - STREET RECONSTRUCTION $118,890.50 $123,917.00 $242,807.50 ISCHEDULE 3 - LANDSCAPING STREETS PARKING LOTS I TOTALS II NO. DESCRIPTION UNITS PRICE QUANT. TOTAL I QUANT. I TOTAL " QUANT. I TOTAL I 3.01 INSTALL OVERSTORY TREE EA $310.00 12 $3720.00 3 $930.00 15.00 $4,650.00 3.02 INSTALL 18" SHRUB EA $40.00 78 $3120.00 61 $2440.00 139 $5560.00 3.03 INSTALL PERENNIAL I GROUND COVER SY $25.00 69 $1725.00 19 $475.00 88 $2 200.00 3.04. INSTALL R8713 TREE GRATE EA $800.00 4 $3 200.00 7 $5600.00 11 $8 800.00 3.05 INSTALL R8929 TREE GRATE EA $800.00 1 $800.00 1 $800.00 2 $1 600.00 3.06 INSTALL B76 BENCH EA $2500.00 1 52.500.00 1 $2 500.00 2 $5 000.00 3.07 INSTALL B77 BENCH EA $2500.00 1 $2 500.00 0 $0.00 1 $2500.00 3.08 INSTALL CONCRETE PAVERS SF $6.50 1525 $9.912.50 1325 $8612.50 2850 $18525.00 3.09 INSTALL BIKE RACK EA $1 000.00 1 $1 000.00 1 $1,000.00 2 $2 000.00 3.10 INSTALL BOLLARDS EA $100.00 o. $0.00 6 $600.00 6 $600.00 3.11 MOBILIZA nON LS $20,000.00 0.06 $1,200.00 0.05 $1,obo.oo LS $2,200.00 3.12 !TRAFFIC CONTROL LS $4 500.00 0.06 $270.00 0.05 $225.00 LS $495.00 TOTAL SCHEDULE 3 -LANDSCAPING $29,947.50 $24,182.50 $54,130.00 byCJC RLJ<,.KUUSlSTO. L TO PROJECT NO. 2lJOO..<l1-m 4/1312001 HOPKINS - LOTS 500 & 600 PARKING LOT & STREET IMPROVEMENT PROJECT OULE 4 . STORM SewER STREETS PARKING LOTS TOTALS NO. DESCRIPTION UNITS PRICE QUANT. TOTAL I QUANT. I TOTAL I QUANT. TOTAL 4.01 12" RCP STORM SewER LF $25.00 31 $775.00 0 $0.00 31.00 $775.00 4.02 15" RCP STORM SewER LF $28.00 0 $0.00 62 $1736.00 62 $1 736.00 4.03 18" RCP STORM SewER LF $31.00 14 $434.00 14 $434.00 28 $868.00 4.04 21" RCP STORM SewER LF $35.00 60 $2100.00 80 $2,800.00 140 $4 900.00 4.05 24" RCP STORM SewER LF $39.00 50 $1 950.00 175 $6.825.00 225 $8 775.00 4.06 1 A" PVC LF $17.00 0 $0.00 365 $6205.00 365 $6 205.00 4.07 INSTALL R3065 CASTING EA $370.00 5 $1 850.00 2 $740.00 7 $2,590.00 4.08 INSTALL R1733 CASTING EA $320.00 2 $640.00 1 $320.00 3 $960.00 4.09 INSTALL 2X3 CATCH BASIN EA $1 260.00 2 $2,520.00 2 $2.520.00 4 $5 040.00 4.10 INSTALL 72" STORM MANHOLE EA $2 625.00 2 $5250.00 0 $0.00 2 $5 250.00 4.11 INSTALL 48" CBMH EA $1 500.00 5 $7500.00 2 $3 000.00 7 $10500.00 4.12 CONNECT 8" STORM DRAIN EA $250.00 0 $0.00 1 $250.00 1 $250.00 4.13 CONNECT TO EXISTING STORM SEWER EA $525.00 0 $0.00 2 $1,050.00 2 $1.050.00 4.14 INSTALL DRAIN STRUCTURE EA $525.00 0 $0.00 9 $4725.00 9 $4.725.00 4.15 INSTALL STORM CEPTOR EA $22,050.00 1 $22,050.00 0 $0.00 1 $22,050.00 4.16 MOBILIZATION LS $20,000.00 0.10 $2;000.00 0.07 $1,400.00 LS $3,400.00 4.17 TRAFFIC CONTROL LS $4500.00 0.10 $450.00 0.07 $315.00 LS $765:00 ITOTAL SCHEDULE 4 - STORM sewER $47,519.00 $32,320.00 $79,839.00 SCHEDULE 5 - SANITARY sewER I STREETS PARKING LOTS TOTALS I NO. I DESCRIPTION I UNITS I PRICE I QUANT. I TOTAL I QUANT. TOTAL II QUANT. I TOTAL I 5.01 INSTALL 48" SANITARY SEWER MANHOLE EA $3350.00 1 $3.350.00 EB $0.00 I~ $3.350.00 I 5.02 EXPLORATORY DIG HR $250.00 1 $250.00 $0.00 $250.00 5.03 MOBILIZATION LS $20,000.00 0.01 $200.00 0,00 $0.00 LS $200.00 5.04 TRAFFIC CONTROL LS $4500.00 0.01 $45.00 0.00 $0.00 LS $45.00 TOTAL SCHEDULE 5 - SANITARY sewER $3,845.00 $0.00 $3,845.00 ISCHEDULE 6 - ELECTRICAL STREETS PARKING LOTS TOTALS . DESCRIPTION UNITS PRICE QUANT. TOTAL I QUANT. I TOTAL II QUANT. I TOTAL ., INSTALL #4 WIRE LF $1.20 920 $1 104.00 850 . $1 020.00 1,770 $2.124.00 REMOVECONC. LIGHT BASE & SALVAGE STANDARD EA $350,00 3 $1,050;00 7 $2450.00 10 $3 500,00 6.03 INSTALL LIGHT BASE EA $820.00 3 $2460.00 7 $5740.00 10 $8 200.00 6.04 INSTALL HANDHOLE EA $750.00 2 $1 500.00 0 . $0.00 2 $1 500.00 6.05 CONNECT TO EXISTING FEEDPOINT LS $670.00 0.50 $335.00 0.5 $335.00 1 $670.00 6.06 INSTALL 21/2" PVC CONDUIT L.F $7.25 1,400 $10,150.00 1,020 $7,395.00 2,420 $17,545.00 6.07 MOBILIZATION LS $20,000.00 0.04 $800.00 0.04 $800.00 LS $1,600.00 6.08 TRAFFIC CONTROL LS $4500.00 0.04 $180.00 0.04 $180.00 LS $360.00 TOTAL SCHEDULE 6 - ELECTRICAL $17,579.00 $17,920.00 $35,499.00 TOTAL CONSTRUCTION COST $245,958.50 $227,985.50 $473,944.00 SCHEDULE 1 TOTAL - REMOVALS Including contingencies & fees (35%) $40,022.10 $72,355.78 minus 15% storm sewer related costs $32333.68 SCHEDULE 2 TOTAL - STREET RECONSTRUCTION Including contingencies & fees (35%) $167,287.95 $303,714.80 minus 15% storm sewer related costs $136426.85 SCHEDULE 3 TOTAL - LANDSCAPING Includina continaencies & fees (35%) $40.429.13 $32 646.38 . $73 075.50 SCHEDULE 4 TOTAL - STORM SEWER Including contingencies & fees (35%) $43,632.00 $137,563.92 olus 15% related street costs $93931.92 SCHEDULE 5 TOTAL - SANITARY SEWER Includina contlnaencies & fees (35%) $5190.75 $0.00 $5 190.75 SCHEDULE 6 TOTAL. ELECTRICAL Includina continaencies & fees (35%) $23 731:65 $24192.00 $47 923.65 GRAND TOTAL $332,043.98 $301,180.43 $639,824.40 Changes to Bid Tab to Reflect Cost Estimate Quantities: From Bid Tab $20 error - remove bit pave Add 2 "INSTALL NEW SIGN ON NEW POST"@ $170/ea Add 2 "PEDESTRIAN RAMP" @$241/EA Remove 15 "INSTALL 18" SHRUB" @ $40/ea Add 1 "INSTALL 72" STORM MANHOLE" @ $2625 Remove 1 "INSTALL 48" CBMH" @ $1500 Total Construction Cost $472,617.00 ($20.C.o) $340.00 $482.00 ($i;C-o.OO) $2,625.00 ($~ ,5(1',). !)',)) $473,944.00 by CJC P .2 RU<.K\JUSISTO. 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S. $~~ ~,j ~ =i- o tit CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2001-31 RESOLUTION FOR AWARD OF BID CITY PROJECT 98-12 BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the lowest bid of DMJ Corporation in the amount of $472,617.00 is the lowest responsible bid for Parking lot 500, 600 & 10th and 11 th Avenues North improvements, City Project 98-12 and the Mayor and City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Adopted by the City Council of the City of Hopkins this 15th day of May, 2001. By Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk . CITY OF HOPKINS . HENNEPIN COUNTY, MINNESOTA RESOLUTION 2001-32 ADOPTION OF THE ASSESSMENT ROLL PROJECT 98-12 WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and rassed upon all objections to the proposed assessments for Parking Lot 500,600 & 10t and 11th Avenues North improvements as described in the files of the City Clerk as Project 98-12. NOW, THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF HOPKINS, MINNESOTA: 1. Such proposed assessments, as may be amended and a copy of which is attached hereto and made a. part hereof, is hereby accepted and shall constitute the special assessments against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the. assessment levied against it. . 2. Such assessments shall be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable on or after the first Monday in January, 2002, and shall bear interest at the rate of 8 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from May 15, 2001 until December 31, 2002. To each subsequent installment when due shall be added interest from one year on all unpaid installments. 3. It is hereby declared to be the intention of the Council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extend that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the Council, as authorized by Minnesota Statutes Section 420.051, to reimburse the City by adding any portion of the cost so paid to the assessments levied for any such later extension or improvements. .. 5. The clerk shall forthwith transmit a certified duplicate of the assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council of the City of Hopkins this 15th day of May, 2001. By Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk