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CR 01-19 Adoption of Resolution 2001-11 , w C\IY OF m February 5, 2001 HOPKINS Council Report 2001-19 ADOPTION OF RESOLUTION 2001-11 AUTHORIZING THE SUBMITTAL OF THE 2001 HENNEPIN COUNTY MUNICIPAL RECYCLING GRANT APPLICATION Proposed Action. Staffrecomrnends adoption of the following motion: "Move to adopt Resolution No. 2001-11 authorizing the submittal of the 2001 Hennepin County Recycling Grant Application. " Overview. The City of Hopkins began a source-separated curbside-recycling program on February 1, 1989 in response to County and Metropolitan Council mandates. In order to aid cities in funding their recycling programs, Hennepin County developed a Funding Assistance Policy for Residential Recycling. Each year as part of this grant process the County requires that participating municipalities approve a resolution each year authorizing submittal of the application. This resolution must be included with our grant application in order for our grant application to be processed and funding to be dispersed. Primary Issues to Consider . Is adoption of this Resolution in the best interest of the City of Hopkins? Council has already approved prior resolutions which authorized submittal of a grant application for years 1995-2000. Adoption of the new resolution will complete our 2001 grant application process and allow us to continue to receive funding from Hennepin County for our recycling program. Funding for 2001 will be determined by taking the SCORE funds and dividing them by the total household count in Hennepin County. This amounts to approximately $27,500 ($.70 per household per month x 3318 households x 12). SCORE Funds are collected through taxes on refuse bills. Supporting Information Copy of 200 1 grant application Resolution 2001-11 -~ Financial Impact: $27,500 R Budgeted: Y Source: Refuse Utility Related Documents (CIP, ERP, etc.): None 2000 MUNICIPAL RECYCLING FINAL REPORT Hennepin County Resid ntial Recycling Program January 1 - December 31, 2000 HOPKINS city FINAL REPORT DUE: FEBRUARY 15, 2001 Part t 2000 EXPENDITURES ' , " A. Program Administration $ 22,704.00 B. Promotional Activities $ 2,518.57 C. Collection Curbside Waste Management - Blaine $ 86,019.80 Drop-Off Waste Management - Savage $ 4,992.00 D. Curbside Collection Containers $ 19,136.00 Total Expenditures $135,370.37 Revenues from Sale of Recyclables $ Part II. ,2060 TONNAGES ,~:', ' ,v,-:" l " " > , , > " , > > > > ... ~" ' , ; A. Residential Source-Separated Collections Curbside Drop-Off Multi-Housing Total Tons Pap r Newspaper 451.85 58.98 510.R1 Corrugated Cardboard 33.20 59.98 93.11 Office Paper Mixed Paper I Junk Mail 166.91 47.29 214 20 Magazines Phone Books Other Paper M tal Alum. Cans & Foil 19.38 3.69 23.07 Steel & Tin Cans 38.72 4.04 LL? 7h Commingled Cans Scrap Metal Glass Food & Beverage 154.93 20.44 175.37 Other Glass Plastic PET HOPE Commingled Bottles 38. 72 3.15 41.87 Polystyrene Other Plastics Other Vehicle Batteries Recyclables Textiles Carpet Household Goods Appliances 46.9 41 4* RR 10 Other Electronics 4.0* 4.00 Other Concrete/Bricks 25.58 * 25.58 Total Tons 950.61 149.98/118.5 1.219.09 B. Numb r (#) of Households (HH) with Curbside Recycling Service Available as of January 1, 2001: Single family (1-4 units) 3,318 Multi-family (5 units and above) + 0 Total hous holds with curbsid r cycling servic available 3,318 . Methods Us d to D t rmin Numb r of Households with Service Available (ch ck all that apply): Property Tax Records I Utility Bill Records XX I Building Permits I Other (specify) D. Averag Pounds of Recyclabl s per Household (HH): Avg. Ibs./HH = (Total Tons I Total # of HH)*2000 734.83 !, 2001 MUNICIPAL RECYCLING GRANT APPLICATION Part III. PARTICIPATION IN OCTOBER " Wek Number Of HH With Curbside Numb r Of HH S tting Out Participation Rat R cycling S rvic Availabl Recyclabl s 10/02-10/07 3,318 1,715 52% 10/9-10/14 3,318 1,495 45% 10/16-10/21 3,318 1,980 60% 10/23-10/28 3,318 1,988 60% Totals 13,272 7,178 54% ~~r:tl~~ . {ij;g~p~fflig~;~~~~~,q~g,bIM~t~I~9li,MM~(t4gg~~~t,~~J/:gQJ}1~~:e~it!~i~lf~,c>~:':,' ": .:. i > ,,:' , ..\ '-.,'; .:-, " .,' ' - : ;- ,~ ~ c,) , ,>> ",,:> , .,,;, .:".-.< . .>> - ; Please attach a brief description of your city's recycling program. Include information on promotional activities done in 2000 and planned in 2001. Note any major program changes from previous years. ~arH(~:;::l\gt;:Y~~t~~i~~g~~~'fi/~J;,:~BMl'!9~:~;~~~~?;:;,'~:~~:~.'~;. "''''~; " '.' .~:\ '.,:~~" ,':', '-':'" '-".', ' " " " -';, " " A. Method City Uses to Fund its Portion of the Recycling Expenses: General Fund: Yes No X I Utility Bill: Yes .1L No Monthly charge on resident's bill only: $2.25 B. Curbsid Collection Contractors: Organized Open Do s Contractor commingl ?* 1. Waste Management - Blaine X Yes No 2. Yes No 3. Yes No 4. Yes No 5. Yes No C. Contract Dates I Term: 8/30/99 through 6/30/2004 D. Contractor' Recycling Collection Cost IHH/Month: $ 2.20 (see attached) E. Collection Frequency: Weekly --X. Bi-weekly ~ Twice Monthly _ F. Refuse and Recycling Collected Same Day: Yes -X- No - G. Contractors that Collect MSW at Municipal Owned Facilities: 1. City of Hopkins 2. H. MSW Disposal Facilities that are Being Used by Contractors Listed in Item G: 1. Brooklyn Park Transfer Station 2. * Commingling is collecting different materials in one bag (e.g. collecting metal cans, glass and plastic in one container and all papers in the other). 'Part'\ll. SIGN~TURI;S Mayor or City Manager / Administrator / Clerk Date Re Dateo{ ~ CJfopkins Public Works Department 11100 Excelsior CjJ/vd. . CJ-fopkins, c5"dN 55343-3435 . Phone: 612-939-1382 . :Fax: 612-939-1381 2000 PROGRAM DESCRIPTION Held two Bulk Clean up events this year on April 22-24 and October 14-16. Appliances, scrap metal, and electronics were recycled at both events. Electronic items collected were handled through the Hennepin County electronic recycling program in cooperation with PPL. Two Reduce/Reuse/Recycle presentations were made at local schools in April and one was made in July at a local school's summer session. The Hopkins schools were notified in October that a Recycled Products Kit, assembled by the Recycling Association of Minnesota, was available through the Recycling Coordinator for use in classrooms. Yard Waste was collected at the curb free from mid-April through mid-May. Yard waste during the rest of the season continued to be collected at the curb but a per bag ($1.00) fee was charged. Residents also ' have the option of using our free brush and yard waste drop off from mid-May through the end of November. Material collected from this program is composted and offered to anyone free of charge provided they load and haul it themselves. 3318 new recycling bins were distributed to Hopkins' residential refuse customers in June. Included with the new bins was information on recycling, an invitation to attend the "America Recycles Day>> kick off event taking place during the Hopkins Fire Department Open House, and a pledge card to enter the grand prize drawing for the uAmerican Green Dream House". ~ In September a Recycling presentation was given to participants in the first Hopkins Citizens' Academy, a curriculum developed to educate citizens in how their city government works. An "America Recycles Day" kick off event was held at the Hopkins Fire Department Open House in October. 2001 PROGRAM DESCRIPTION We will hold two Bulk Clean up events again this year on April 19, 20 and 21 and October 18, 19 and 20. Appliances, scrap metal, and electronics win be recycled at both ~vents. Electronic items collected are . handled through the Hennepin County electronic recycling program in cooperation with PPL. Reduce/Reuse/Recycle presentations will be made at local schools as requested. Yard Waste will be collected at the curb free from mid-April through mid-May. Yard waste during the rest of the season is collected at the curb for a per bag ($1.00) fee. Residents also have the option of using our free brush and yard waste drop off from mid-May through the end of November. Material collected from this program 'is com posted and offered to anyone free of charge provided they load and haul it themselves. In cooperation with the cities of Bloomington, Brooklyn Park, Eden Prairie, Hennepin Recycling Group, Minnetonka, Plymouth and Wayzata, Hopkins will be developing a Waste Reduction and Recycling Education Tool KitITrunk to be use~ by local schools to supplement their Environmental Education programs. Will be participating in discussions with Waste Management to expand our box board recycling program to include dry food packaging, beverage cartons, boxes of; detergent, tissue, gifts, shoes or office products,' and tubes from paper towels or gift wrap. cAn Equal Opportunity Employer CITY OF HOPKINS 2000 MUNICIPAL RECYCLING FINAL REPORT ADDENDUM The City has determined that 60% of our residents live in multi-family housing units that are not serviced by our curbside collection. When multi-family tonnage is excluded in our total waste generation figure, our recycling percentage equals 37010 . YEAR END FIGURES Hopkins Waste Generation = 7394 60% multi-family waste generation = 4436 40% curbside residential waste generation = 2958 Curbside Curbside Multi-family Multi...family Pick-up Drop-off Pick-up Drop-off 950.61 tons 149.98 tons Unknown 118.5 tons Curbside: 1100.59 divided by 2958 = 37% * The Appliance, Electronic and Concrete/Brick tonnage listed under the drop-off on the recycling report was added entirely to residential collection because they were collected at our twice yearly bulk drop off which is offered only to residential refuse customers. Otherwise the drop off tonnage was split 60% multi-family and 40010 curbside. ,,,,," FOURTH AMEND~NT TO AGREE:MENT FOR RECYCLING COLLECTION ttrns Amendment is made on the 1st day of August 1999, to the Agreement for Recycling Collection, dated November 7, 1989, and superceding the Third Amendment dated October 17, 1995 between the City of Hopkins and Waste Management, a division of Waste Management of Minnesota, Inc. The agreement is hereby amended as follows: 1. Item 2. Page 1 of the Agreement Compensation for Services. Effective August 1, 1999 through June 30, 2004 the rate of payment for ,each household will be based on the following rate structure: $2.20 per CDU/mo beginning 8/1/1999 through 12/31/2000 1.5 yr $2.24 perCDU/mo beginning 1/1/2001 through 12/31/2001 1 yr $2.28 per CDU/mo beginning 1/1/2002 through 12/31/2002 1 yr $2.32 per CDU/mo beginning 1/1/2003 through 12/31/20Q3 1 yr $2.36 per CDU/mo beginning 1/1/2004 through 6/30/2004 .5 yr for weekly recycling collection services based on the number of enD's certified by the City and less any discount available as outlined in Exhibit B, Hopkins Pricing Matrix which is made part of this agreement. 2. Item 5. Page 2 of the Agreement as of August 1, 1999: Term. The term of the Agreement shall be extended through June 30,2004. Item 6. Page 2 of the Agreement as of May 1, 1993, was amended to read as follows: Termination. The City upon the Contractor's failure to perform its responsibilities under the Agreement may terminate this Agreement. In addition to the existing conditions' governing termination, the City may terminate the Agreement upon 90 days advance written notice to the Contractor if Hennepin County significantly reduces or alters its Funding Policy for reimbursing City recycling program cost of if the City of Hopkins ceases it's municipally operated, residential refuse collection program. "Significantly reduced or alters'" means a reduction or alteration resulting in the reimbursement of less than 50% of the City's recycling program costs, or additional requirements set forth by Hennepin County in which the City and Waste Management are unable to mutually negotiate a rate of payment adjusfi'!lent. 3. Item 18. Page 4 Performance Bond. The contractor shall execute and deliver to the City a perfoffilance bond with a corporate surety in the sum of $25,000. This contract shall not become effective until such a bond in a form acceptable to the city, has been delivered to the city and approved by the city attorney. This agreement shall be subject to termination by the city at any time if said bond shall be cancelled or the surety thereon relieved fonn liability for any reason. The term of such performance bond shall be for the life of this agreement. Extension or renewals shall require the execution and delivery of a performance bond in the above amount to cover the period of extension or renewal. 4. In Exhibit A, ll. Defmitions item 1. Of the Agreement as of May 1, 1993 was amended to read and provide for the collection of the following: Recyclable Materials: means all items of refuse designated by the Hennepin County Department of Environment to be part of and authorized recycling program and which are intended for transportation, processing, and re-manufacturing or reuse and include the following: Newspaper: includes all supplements and ads delivered with a newspaper and inCludes kraft paper bags. Corrugated cardboard: all corrugated cardboard boxes except fOf boxes that are waxed or plastic coated or home delivered pizza boxes Glass containers: all clear, green and brown glass food and beverage containers. Metal containers: aluminum, steel, bimetal, and "tin" food and beverage containers. CITY OF HOPKINS RESOLUTION NO. 2001-11 AUTHORIZING THE SUBMITTAL OF THE 2001 HENNEPIN COUNTY MUNICIP AL RECYCLING GRANT APPLICATION WHEREAS, Pursuant to Minnesota Statue 115A551, by December 31, 1996, each county in the metropolitan area will have as a goal to recycle a minimum of 45 percent (45%) by weight of total solid waste generation, and each county must develop and implement or require political subdivisions within the county to develop and implement programs, practices, or methods designed to meet its recycling goal; and WHEREAS, Pursuant to Minnesota Statue 115A.552, counties shall ensure that residents have an opportunity to recycle and through Hennepin County Ordinance 13 requires each city to implement a recycling program to enable the County to meet its recycling goals; and WHEREAS, the County has adopted a Hennepin County Residential Recycling Funding Policy to distribute funds to cities for the continued development and implementation of waste reduction and recycling programs through 2001; and WHEREAS, to be eligible to receive these County funds, cities must meet the conditions set forth in the "funding policy"; and WHEREAS, the City of Hopkins desires to receive these County funds; THEREFORE, BE IT RESOLVED, that the City of Hopkins, City Council authorizes the submittal of the Hennepin County Residential Recycling Program; 2001 Municipal Recycling Grant Application and further authorizes the City Manager or his designee to execute such grant agreement with the County. Adopted by the City Council of the City of Hopkins this 20th day of February, 2001. BY Eugene 1. Maxwell, Mayor. ATTEST: Terry Obermaier, City Clerk .