CR 01-022 Approve Engineering Services Agreement for the Blake Water Tower Painting
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February 15, 2001
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Council Report 2001-22
Approve Engineering Services Agreement
For The Blake Water Tower Painting
Proposed Action
Staff recommends the adoption of the following motion: Move that the Council authorize
the City Manager to enter into an agreement with SEHRCM for the engineering services
related to the repainting of the Blake Water Tower.
Overview
The Blake tower was originally built on the current Post Office site on the east side of the
City Hall. In 1967 it was taken apart and reassembled on the current site just west of the
Blake School Campus. It was painted Sky Blue after it was completed. It was repainted
in 1978. In 1987 the tower was sand blasted down to bare metal and a new primer
system was applied to the tower. The paint system that was applied was the same one
that was applied to the Moline Water Tower; the color was the same" Hopkins Grey".
The paint system is in need of repainting and there are some minor repairs that will be
performed during this project. The new paint system will be the same as the one that was
applied to the Moline Water Tower. The new system should last another 10-12 years and
possibly longer because of the new technology that is available now.
Primary Issues to Consider
. What is the estimated project cost? City cost?
The estimated costs should be covered by the $500,000 that was entered into the Capital
Improvement Plan. The cost of engineering services is $51,700. That figure is a not to
exceed amount.
. Project Schedule.
Complete design: February-March, 2001
Award project: May-June, 2001
Construction: June 2001
. Engineering Selection Process and SEHRCM engineering fees.
The staff was satisfied with the performance of SEHRCM on the Moline Water Tower
and felt that they should complete the second tower project also. The same factors that
led to the selection ofSEHRCM for the Moline Tower are relevant on this project also.
Their offices are just 10 minutes away and any problems that come up are easily resolved
in a timely fashion.
Supporting Information.
. SEHRCM engineering Proposal
. SEHRCM General scope of work
. CIP project sheet
Financial Impact: $500,000 Budgeted: Y/N _Yes_ Source: _CIP_
Related Documents (CIP, ERP, etc.): CIP
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3535 Vadnais Center Drive, S1. Paul, MN 55110-5196 651.490.2000
architecture
engineering
environmental
651.490 2150 FAX
transportation
February 9, 2001
RE: City of Hopkins, Minnesota
Engineering Proposal for
Blake Tank Repainting
SEH No. P-HOPKN0102.00
Mr. Steven Stadler
Public Works Director
City of Hopkins
11100 Excelsior Boulevard
Hopkins, MN 55343
Dear Mr. Stadler:
We are pleased to submit this Engineering Proposal for your consideration for providing design,
construction administration, and inspection services for the repainting of the Blake Tank. The
specific Scope of Work and Work Tasks are included in the attached Exhibit A-I, "Engineering
Proposal for Professional Services."
Weare prepared to begin our services immediately upon receipt of your authorization to proceed.
Our estimated time for Design and Plan/Specification preparation is six weeks. The Construction
period will be better identified once we've finished our Pre-Design Investigations.
Our proposed fee for these services is $51,700 as a maximum not to exceed without prior approval
from the City. These services will be provided on an hourly basis in conjunction with our
.A.greement for Professional Services, dated July 6, 1999. Attached please find our 2001 Fee
Schedule.
This fee represents a reduced scope of work from our January 31, 2001 letter. We have eliminated
the work relative to piping from the tank overflow.
If you have any questions or would like additional information, please call me at (651) 490-2115.
Sincerely,
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James P. Norton, P.E.
Principal/Manager Water Department
ner
Attachments
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Short Elliott Hendrickson Inc.
Offices located throughout the Upper Midwest
~ help you plan, design, and achieve.
Equal Opportunity Employer
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EXHmIT A-I
TO
ENGINEERING PROPOSAL
FOR PROFESSIONAL SERVICES
Between City of Hopkins (Owner)
and
Short Elliott Hendrickson Inc. (SEH)
Dated: February 9, 2001
SEH SERVICES
SEH will provide professional engineering services as described herein.
A. GENERAL
1. Services performed by SEH will include the following:
a. Pre-Design Investigations
b. Design Services
c. Construction Phase Services
B. PRE-DESIGN INVESTIGATIONS
Services provided by SEH under this section shall consist of:
1. Final review of the dive inspection video and written report by Liquid Engineering (LE). Review of
as-built drawings and available specifications from previous work.
Conduct a further field investigation to obtain additional data not included in the report/video, and
to verify certain available information. This field investigation will include, but is not limited to:
. Paint chip sampling
. Dry film thickness readings
. Adhesion testing
. Measurement of tank accessories
2. Identify regulatory policy (i.e. EP A, MPCA) based on geographic location and structure type for the
tank.
3. Design meeting with City staff to discuss reconditioning options (means and methods) for the tank
and proposed scheduling.
C. DESIGN SERVICES
1. SEH will prepare pertinent drawings and documentation for tank appurtenances to bring the tank
into compliance with current A WW A and OSHA safety guidelines, as discussed in the LE reports
or information obtained in the Pre-Design phase of the project. If requested, all drawings for tank
modifications shall be provided to the City on a digitized format compatible with City computer
software.
Short Elliott Hendrickson Inc.
(Form 10/07/98)
Exhibit A-1 - 1
City of Hopkins, Minnesota
2. Alternative methods will be investigated in regard to surface preparation and applied coating
systems.
3. The design will be done for upgrading the electrical system, by replacing the existing fuse panel
with a breaker panel. Also, the light on top of the tank will be removed or replaced.
4. A catwalk or handrail will be designed for installation around the top.
5. A safety climb system will be specified.
6. The relationship of the fence to the legs will be included in the specifications to make the contractor
aware of this feature and how it may affect containment if containment is required.
7. A final construction estimate of the reconditioning costs for the project will be prepared.
8. Upon completion of the plans and specifications (outlined below), SEH will provide administrative
support services related to the bidding process;
. Assistance in bid processing
. Response information to bidders
. Preparation of addenda (if required)
. Contractor recommendation
. Assistance in contract award
9. Plans and Specifications:
Construction documents will be prepared and bid for the 0.5 million gallon Blake Water Tower.
Documentation in this section will include the following items in CSI format:
Section I - Advertisement For Bid
As directed by the City of Hopkins, SEH will prepare and submit the ad for bid.
Section II - Instruction To Bidders
This section will provide concise instruction to the perspective bidders regarding: bidder
qualifications, contract time, taxes and permits, legal requirements, bid security, pre-bid conference,
and the information relative to the bidding process.
Section III - The Evaluation Report
A copy of the evaluation report, text, lab results, and photos will be enclosed to provide perspective
contractors a clear scope of the proposed project.
Section IV - Bid Form
This section is composed of the bidding document, legal requirements, and the tabulation form for
qualifying subcontractors and suppliers.
Section V - Contract Agreement
This section includes the agreement between Owner and Contractor
Section VI - Construction Performance and Payment Bond
This section includes corresponding f~rms for the performance and payment bond.
Short Elliott Hendrickson Inc.
(Form 10/07/98)
Exhibit A-1 - 2
City of Hopkins, Minnesota
Section VII - General Conditions
This section contains standard general conditions of the construction contract as prepared by the
Engineers Joint Contract Documents Committee.
Section VIII - Supplementary Conditions
These supplementary Conditions amend or supplement the Standard General Conditions of the
Construction Contract, and other provisions of the Contract Documents, such as procedures for final
inspection.
Section IX - General Prolect Requirements
This section contains elements regarding reference standards, processing of submittals, progress
schedules, contractor's use of Owner's facilities, work to be provided by the Owner, project
coordination and meetings, and project closeout.
In addition, specific sections addressing review by MPCA of issues covering state and federal
regulatory requirements for the removal, abatement, and containment of coating systems that may
contain restrictive heavy metals will be included, or addressing requirements for control offugitive
dust emissions.
Section X - Specifications
This section will include technical sections specifically related to the project with regard to: site
restoration, erosion control, disinfection of the storage facility, work quality, regulatory
requirements, coating selection, surface preparation (in accordance with NACE and SSPC
guidelines), coating applications, weather monitoring, field testing, field quality control, tank
repairs/modifications, accessories.
Section XI - Plans
The plan section will include the site plan and any necessary drawing detail related to proposed
structural modifications and/or accessories, and the items as may be added during design
discussions with City staff.
D. CONSTRUCTION PHASE SERVICES
SEH will be responsible for the preparation and conducting of a preconstruction conference. Project
administration will include process and execution of all relative documents: pay requests, change
orders, inspection and testing reports, and details of anyon-site meetings. SEH will also provide
services related to project closeout, including final inspection.
SEH maintains a staff qualified to perform the required on-site testing and inspection associated with
surface preparation and coating reapplication of water storage facilities. SEH services follow inspection
practices and standards as set forth by the International Association of Corrosion Engineers (NACE),
Steel Structures Painting Council (SSPC), American Welding Society (A WS), and the American
Society of Testing and Materials (ASTM). Inspections include:
. Daily review of contractor's surface preparation, coating methods, and procedures
. Inspection of contact materials such as abrasives, coatings, and additives for proper use and
specification compliance
· Observance of contractor compliance to current state and EP A environmental standards and
independent TCLP sampling of generated waste material prior to disposal
. Monitoring of daily ambient conditions
· Recording of surface preconditions, surface cleanliness, and daily coating application information
Short Elliott Hendrickson Inc.
(Form 10/07/98)
Exhibit A-1 - 3
City of Hopkins, Minnesota
. Required testing and equipment calibration as defined in the specifications
. Provide daily or weekly progress reports, as required, along with progress photographs
Warranty Inspection
SEH will require the awarded contractor to provide the City of Hopkins with a two-year warranty on
structural modifications and the replaced coating system. At the end of the two-year period, SEH will
provide a warranty inspection
F.\wp\pl oJect&\gh\hopkn\O I 02\exhiblta f09.doc
Short Elliott Hendrickson Inc.
(Form 10/07/98)
Exhibit A-1 - 4
City of Hopkins, Minnesota
SEH Hourly Billable Cost
Classification Billable Rate
Principal $134.00
Project Manager $112.00
Project Engineer $102.00
Staff Engineer $90.00
Registered Land Surveyor $91.60
Lead Technician $90.00
Senior Technician $82.00
Technician $68.50
Word Processor $60.75
Project Specialist $68.00 - $165.00
(Equals Employee Hourly Rate with Contract Multiplier)
Expenses
Mileage
Daily Auto Allowance
Per Diem
Reproduction
Geodmeter
Survey Van Rental
Issued: January 1,2001
Expires: December 31, 2001
$0. 345/mile
$IO.OO/day
(at cost)
(at cost)
$25.00/hour
$4.50/hour
CAPITAL PLAN
City of Hopkins, MN
. P~jeet # Ol-CIP-U004 .
Project Name Repaint Water Towers
2001 thru 2005
Contact PW Director
Department Public Works: Utilities
Type Improvement
Useful Life
Category Utilities: Municipal Water System
Priority nta
l Description
Blake Tower, 151 Tyler Avenue South
IRepaint Blake water tower in 2001
I
: Justification l
I
IThe Blake tower is showing signs of rusting under the exterior paint, and should be repainted.
, Operational Impact/Other
~oo 1: Bid and repaint
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12001: Normal repaint for Blake tower
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