CR 01-69 Approve Construction Engineering Services Agreement & Additional Design Services Fees
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0\\Y OF
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May 29,2001
HOPKINS
Council Report 2001-69
Approve Construction Engineering Services A~reement and Additional Design
Services fees - Parking Lots 500 & 600 and 10 h Avenue and 11th Avenue North
Improvements - City Project 98-12
Proposed Action
Staff recommends adoption of the following motion: Move that Council authorize
the Mavor and City Manaaer to enter into an aareement with RLK-Kuusisto Ltd.
for construction enaineerina services and approve additional desian services
fees not to exceed $9.256.40 pertainina to City Proiect 98-12, Parkina Lots 500 &
600 and 10th Avenue and 11th Avenue North Improvements
Overview
In previous City Council meetings, the Council has approved both preliminary
and final design engineering services agreements with RLK-Kuusisto Ltd.,
excluding construction engineering services, at a cost not to exceed $54,500.
During design, staff authorized the consultant to increase the scope of the design
to include extensive preparation of a complex assessment roll, significant storm
sewer pipe redesign in the alley between 10th Avenue and 11th Avenue, and
preparation of lighting plans and specifications. Staff also authorized the final
design preparation of plans for improving traffic and pedestrian flow and
circulation around the project parking lots. On May 15, 2001 Council approved
awarding the construction contract. At that time, City staff reported the total
project cost as $639,824.40, this amount included the increased design fees and
construction engineering fees. Staff is now requesting formal approval of the
construction engineering services agreement in the amount of $49,438.00 and
the final design services fee of $9,256.40.
Primary Issues to Consider
. Project budget
. Detailed background
Supportina Information
. Design Change No.2, Agreement for Additional Design Services
. Design Change No.3, Agreement for Construction Services
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Steven G. Bot, Assistant City Engineer
Financial Impact: $ 639.824.40 Budgeted: Y/N l Source: CBD Fund. Uti!. PIR. SA
Related Documents (CIP, ERP, etc.):
Notes: Fundinq breakdown - CBD Fund: $78,213.78; Utilitv Funds: $142.754.67: PIR Fund $ 254.664.80: Special
Assessment (SA): $164.191.15
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Council Report 2001-69
Page 2
Analvsis:
. Project budget
The budget remains at $639,824.40 as reported on May 15, 2001
at time of contract award. The total engineering fees are
$113,194.40 or 240/0 of the $472,617.00 estimated construction
cost.
. Detailed background
The assessment calculations used for this project were unique and
the assessment roll for this project took longer to prepare than on
most City projects. The storm sewer changes were necessary to
maximize flood reduction potential in the area and to improve upon
existing inadequate drainage. Preparation of lighting plans and
specifications became necessary through the final design process
as it was decided that the impact to the existing lighting system was
significant and lighting revisions would be necessary.
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.RLK
C KUUSISTO. LTD )
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,Engineering Plahnihg
Surveying. Landscape Architecture
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May 2,2001
Mr. Steve Stadler
Public Works Director
City of Hopkins
1010 First Street South
Hopkins, MN 55343-9475
Re: Design Change Notice No.2 (Revised May 30,2001)
Preparation of Assessment Roll/Redesign of Storm Sewer/Plans & Specifications for Lighting
Hopkins Parking Lots 500 & 600/ RLK-Kuusisto, Ltd. Project No. 2000-411-M
Dear Steve:
As discussed, RLK-Kuusisto, Ltd. has incurred additional costs associated with preparation of the
assessment roll, redesign of the storm sewer (alley between 10th and 11 th) and preparation of lighting
plans and specifications outside our original scope of work for the Hopkins 500 and 600 Parking Lots.
We have prepared this Design Change Notice No.2 to detail the individuals and time'expended for these
tasks, as follows:
Phase n Final Drawin s (part of Ori inal Pro osal)
Task
Prepare Final Plans
B iddin
Subtotal Pre aration of Final PlanslBiddin
Subtotal
$ 3,000.00
$ 100.00
$ 3,100.00
P
fA
RII
reparatIOn 0 ssessment 0
Name Title Hours Rate Subtotal
Chris Carda E.I.T. II 27.25 $ 55.00 $ 1,498.75
Gary Brown Senior Professional Engineer III 8 $135.00 $ 1,080.00
Subtotal Preparation of Assessment Roll $ 2,578.75
Redesi n of Storm Sewer AIle lOth_11th Avenues)
Gary Brown Senior Professional Engineer III
Lisa Johnson E.I.T. III
Chris Carda E.I. T II
Ge Kin dom En ineerin Technician
Subtotal Redesi n of Storm Sewer
2.5 $135.00 $ 337.50
9.5 $ 70.00 $ 665.00
12 $ 55.00 $ 660.00
11 $ 45.00 $ 495.00
$ 2,157.50
Offices: Hibbing . Minnetonka ',: St.Paul'Twin Ports
(952) 9,33-.0972"6110 Blue CfrcleDrive . Suite 100 . Minnetonka. MN 55343:"FAX (952)933~1153
EqualOpportuf1ityEmployer ,
Design Change Notice No.2
Hopkins Parking Lots 500 and 600
May 2, 2001
Page 2012
PI
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ans an .pecl lcatlOns or l~] tIn~
Gary Brown Senior Professional Engineer III 3 $135.00 $ 405.00
Lisa Johnson E.I.T. III 8 $ 70.00 $ 560.00
Gerry Kingdom Engineering Technician 4 $ 45.00 $ 180.00
Administrative Administrative Staff 2 $ 35.00 $ 70.00
Subtotal Plans and Specifications for Li~htin~ $ 1,215.00
I Expenses
I $ 205.15
I $ 9,256.40
I Total Design Chanf,{e Notice No.2
Please contact our office with any questions or comments.
Sincerely,
RLK-Kuusisto, Ltd.
Gary E. Brown, P .E.
Senior Professional Engineer
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j)esign Change' Notice No. 3
Hopkins far!ting Lots 500imd 600
May 10,200 I
Page 2q(1
Weeid~ Update toP(operty O~ners
'Hours/! # of.
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Gary Brown
Lisa Johnson
, ' .Tom L,indahl
Nancy Carrigan
Sincere!y,.
~RLKCKuIi~Ltd.
GlU)' E BrQ P.E.
~enior rofessio:i1al Engineer
. Ple~se contact oUr office- With, any qUestidIlS~or comments.,
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Authorizatjon: the undersigned "ereby~uthorizes RLK~Kii1J~isto. 'LTD. 'toproceedlYiih additional wOfk ahdagrees
as agent/awnertopi1yfor the services.per:thetermsdescrjbed above. . ,.
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Signature:__
, . CityManager
. Signature.~
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