CR 01-86 Award Bid and Approve Construction Engineering Services Agreement and Additional Design Services Fee
C\TY OF
m
June 29,2001
HOPKINS
Council Report 2001-86
Award Bid and Approve Construction Engineering Services Agreement and
Additional Design Services fees - Madison Avenue Storm Sewer Improvements,
City Project 00-13
Proposed Action
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2001-43. Resolution for Award of Bid, Proiect 00-13 and authorize the
Mayor and City Manaoer to enter into an aoreement with SEH Enoineerino for
construction enoineerino services and approve additional desion services fees
not to exceed $1,523.03 pertainino to City Proiect 00-13. Madison Avenue Storm
Sewer Improvements
Overview
On May 15, 2001, the City Council approved final plans and authorized staff to
solicit bids for the Madison Avenue Storm Sewer Improvements Project. At the
bid opening on June 14, 2001, an acceptable low bid by Metro Utilities Inc. in the
amount of $48,577.00 was received and staff requests award of this contract.
This bid includes an alternate bid decrease of $1,000 for use of an aluminum box
culvert instead of two concrete pipes. Due to the anticipated work on the nearby
Medica Development site, staff authorized the consultant to decrease the scope
of the bid and delete the improvements planned at the ABM Equipment and
Supply site near Monroe Avenue after the project design was completed.
Deletion of these improvements from the project plans and specifications took
additional time to complete. In addition, the easement descriptions that had to be
described for this property were no longer needed. Staff is now requesting
formal approval of the construction engineering services agreement in the
amount of $5,718.33 and the additional final design services fee of $1 ,523.03.
Primary Issues to Consider
. Project Budget
. Bid Tabulation
. Staff Recommendation
Supportino Information
. Bid Tabulation
. Consultant Report on Bids and Construction Services Letter
. Resolution 2001-43
. b.-&t-
Steven G. Bot, Assistant City Engineer
Financial Impact: $ 55.818.36 Budgeted: Y/N l Source: Storm Sewer Utilitv Fu-nd
Related Documents (CIP, ERP, etc.): CIP Notes:
Council Report 2001-86
Page 2
Analvsis:
. Project Budget
The project is listed for construction in the 2001 CIP with a budget
of $125,000. With approval of the contract, construction services
agreement, and additional design services fees, the total approved
project costs would be $72,868.36 which is well under the original
allocated budget due to the deletion of the improvements at ABM
Equipment and Supply.
. Bid Tabulation
Contractor
Base Bid
Bid with Alternate
Engineer's Estimate
$49,577.00
$49,989.00
$51,150.00
$62,248.00
$42,662.50
$48,577.00
$51,989.00
$57,845.00
$84,248.00
$50,162.50
Metro Utilities Inc.
CCS Contracting
Kusske Construction
F.F. Jedlicki Inc.
The low bidder is a reputable contractor that has worked on several
other projects in Hopkins including the ThermoTech Storm Sewer
Improvements project for which they are currently completing the
final punch list.
. Staff Recommendation
Due to the fact that completion of this project will address the storm
sewer problems associated with "Area 8" of the 1997 flood
response action plan, staff recommends award of this contract to
Metro Utilities Inc. in the amount of $48,577.00. It is further
recommended that Council approve the construction services
agreement and additional design services fees with the project
consultant, SEH Engineers.
'", 1.4 U 1
~
~
~
<Xl-
~
~
:i
"
~
?
"
C.
~
~
~ - ~
.% ~ ~ 'i;.~.,
__ E ",0";
- E,j--- ~
m~~~~~ ~
~"ft, ~ ~ ! ~: ~
~,'>'l:~U<i:E ~
~~I g i ~ ~ ~ ;;
'll~ ~~~3~ ~
,J;:';UJla/ ::
1;)'10
.O-::J ;).:.: ::J 1':': .:.: 0 U 1
,)cn ,'i') .)V\.,
't:VV.. vv..;
I 'g 18 8 ~18 88 88 88 8 ~13 ~I~ I )~ 8
~O'" ~~ 8\t5 8~ ~~~ i ~
dHI~ ~I~ ~~ ...."t "1'" ;}~ I, ;,
-p-:;:,g.ih ~",l/) l.C0> C'I.... ~
V) - on<n V) <n V):7,
~ w <./)
-g I ~-
"") 4188 ~I~ 88 ~~~ q8 818 8
..; ~~~ ~~ ";('j ~~~ fl~ ~;::g
..; ;;:;u; >I)",
~~r I I ~fi ! g
I
! , I ii, __-1
1
"I ~ ~18 8181'18 81~lg 888181881 181~1
Ei~ ~ ,i;I~~8.1$J~18 ~I~.'~.~. ~J~ ~~~!~ ~i :S!~!
0, w :"'C:I_,\_,~I""I'" '1Z31",,~ l?'<'"> _I_i~ r"i "tJ
V II- ~ Q. I Vli <..11 [ ! I I ;; I ,-\ <.4..... <II I , ~ I :~ ~i
~! !, ~ i, !! I : ; j : I \ i
3r 9i61812Ii8i~'81818181C:;:SI~!81811:
61 ~[~181~ ~iOIOI~1619iol~10i~lc !
~I ~1!2 ~I I i~I~I~!~I~I~II:~\-I~I~\ i
I ,i" ,;: I : I
I a: '88'$ 8 $ 8 8 ~ $1$ $ ~ S 8: 8
gi~J~~g~~i~~~I~~~88m
~bl~~~~~~~~~~~~~~~~
el-~o. 09;;;;; ,,,,,on ..,~
- ,1-\' ;.:\-:
~ ~18 8 8 <3 8 8 818 818 81'8 8 81
~ ~I,~ :iJlg,~ l2 g ii ~ 8 ~ ~ ;i ~ 8, 'I
V 10.-1 ..., 11;0 ""} ,"l,(),
~~"", Ill) ~I M I
! si Ii! i : I I I "i!
J-m ~,', 8!; ~~I~II~I~I~ ~!~ ~!~II~~!.,~l~i,(~~1
E:lo '" "l::! '. <\I $ a ~I~ '" :- o~; ~J:::. :.t11_J~
'" ... :l;; 0..'0", I .., _ _ <Ii wi", ...,I~
~ <iJ i I I I UlI~ ! I
~ ~11'g 8,' $i~I~'g 8. 8,'8 ~ 8.r~ 8. 8.'
~ ~Q8~~~~~~~~~~~2
~ -~- -~lf)lf) If)~
~~..., Ul~ In
;:I
~ 888~8888888888~
~ -;;; $ q, 8 g ~ 53 ~ ~ 8 >i ~ 8 g s;i 81~ ~
_~'O~~~_~ov~O~~OWQ~
~~~~~j~"''''';;;~~~~;;;~~~~
i::l ~ .... i w
~ C\> g 8 ~ ~ :5 8[['; ~r~ 8 8. 8 8 8f8
i ~ ~,~ ~:2::i ~ ~ ~I~ 8 ~ ~ ~ ~181 I
I ,~ "'I, ''.I' ',' .' I'" ('-J, 1-'1'
, '. 5!"'!' Ii : i i ["'-I I i I ;"" I
i: :' ~ ! : ! ; t I I J ! ; : :
iT ~ g! : U 1 I ! _ i -I [ ! I ! I :
c!, cco, . ""~',,- '8"""~"'" i'l).OI<>:!cl i
I ,~g~-0il:;:;"":!' !,..;!.",:;,''',-i::,>5,"''i-'
- i , i : i , i
! ! .: ., ,I ! I I I
~i~I~!rl~ ~1~i~I~I<'~i>I>lrl~i
;;l1.....1 ""1_ ,-'(,,; UJ(,,;V>l.fIv_
, i : I
I ! ~
~
I I .z
I ~
I i
I i i I ~I
I i : i :::,
i i I I I Is!
I ! ! i'::';
~
<
o
9.
o
~.
~
r- j
~I
I
I
i
: i
I '
I I I
I I i
I ! I
I~ ~
~I'U~
I'" ~ ~ tl.
i~ ~I~ a
_:~ zl~ ~
, ,
) !
! !
~...~
Ii!
~
III
88
8~~!,
01~i
8:7;
~~
C;~
--
~!:: IJ
~~ '
't) ? I
~"O
~ ~ ~
I] nll~1 ~
I~ ~~! it: ;
,~'.- I "'I
I~ i i '~: ~
II~ ~ 'E ,~ ~
i~: ~ ~
_/.;''Ou:::= E::
~...!li"'C( ~
~)('O~... ~
8N~~~
",.".<:~a:
'; ~ ~ ~ zl r.J
1~:~7j~~81 ~
~ N !i! ~ -1'1 ~
o ~ ~ 0:;1;: ~
~ ~ ~ ~Igi '-"
(Il Cl _
w )~ :q.
- ~~
~ ~ ~
VQi.l-i/l).l
.1;:>;.10
'Y' ~ ;:> .:; ~ .1 .:; .:; 0 U .1
.:>r:.n .'\':>':>V\"
lC!:J v v v' v V <J
~SeJ
10901 Red Circle Drive. Suds 200, Minnelonka. MN 55343-9301
952.9122500
952.9122501 FAX
archiuccure
(ug-:'nccTing
fnviTOnmen!a!
lrc.nspo rfa t i on
June 14,2001
RE: City of Hopkins
City Project 00-13
Madison Avenue Storm Sewer
Improvements
SEI-I No. A-HOPKNOIOl.OO
ivlr. Steve Stadler
Public ''''larks Director
City of Hopkins
1010 1 st Street South
Hopkins, 1'v1N 55343
Dear Steve:
.
Based on the bids received on June 14,2001 for City Project 00-13, Madison Avenue Storm Sewer
-.lrnp. rOv'(,~rnents, 11 is OUI [e~C;Qnl..rnendation ilia! a c.o.nrra. ct. be a\-varded to Metro Utilities. Inc.. of
~-..' .'" . .'" ., J: J ~ J, "1 , .~o , . .,' , .,.. .' .. ., 1 . ' ,
Yly1TlOuthj Nlumesora ror $.:,u,... 82.>9. Tnls aV'/cL'"a WODlG De for constructlon at m.e anl.'nlDWl1 oox
culvert altemme. lvletro Utilities Inc. bid the alwninum box culvert at a deduct of $1,000.00 traIn
their base bid for construction of tvYin 48" RCP culverts. I have attached a copy of the bid
tabulation for your revie'w.
As a part of their bid submitted, Metro Utilities, Inc. subm.itted all of the required material,
including a tabulation of suppliers, bidders proof of responsibility, project references, an affidavit of
non-collusion and the 5 percent bid bond. I have attache.d copies of all that material for your
confirmati on.
{,-letra lJtilities, lie. has done work in the past 'tor the City of Hopkins and is currently completing
the final punch list items for the ThennoTech projecT. In addition, we have checked their references
and received solid reconunendations from them.
Sincerely,
David C. Halter, P .J:.
ProjecT l\Ilanager
Ka
A..,ttac hments
h:\~.i"il\projerel.hcpkin:\hopIcnO I 0 I \n.....u-d Itr.doc:
Snort Ellion Hendrickson inc,
(cur Trusled Resource
Equal Opportunity Employer
....seJ
10901 Red Circle Drive, Suite 200, Minnetonka, MN 55343-9301
952.912.2600
952.912.2601 FAX
architecture
engineering
environmental
transportation
June 28, 2001
RE: City of Hopkins
Monroe Avenue Storm Sewer Improvements
Construction Services
SEHNo. P-HOPKN0101.00
City of Hopkins'
1010 1st Street S.
Hopkins, MN 55343
Attn: Steve Bot, .Assistant City Engineer
Dear Steve:
This letter supplements the Agreement for Professional Services between the City of Hopkins,
Owner, and SEH dated. July 6, 1999 and addresses providing services in connection with the
Monroe Avenue Storm Sewer Improvement (hereinafter called the "Project"). The scope of said
services is detailed in the attached ExhibitA.
Included as a part of this letter is a proposal to provide construction services on the Monroe
Avenue project. Exhibit A is attached to this letter showing the tasks involved, the expected time
requirement and the cost associated with each task. Please review this to determine if it meets
the scope you anticipate for this work. You will pay us a fee for our services, currently estimated
to be $5,718, in accordance with'Exhibit C-1, Actual Billable Rate. .
I am, also, making a request for extra design services associated with this projecf and have
shown the cost of those extra services on Exhibit A. The request is for 6.5 hours of work
involved in developing easement descriptions for property at the ABM Equipment and Supply
site. This site was eventually eliminated from the project but the work was accomplished all the
same. The development of easement descriptions was not included. in our original proposal. The
second part of this request is for 14 hours of additional work to eliminate the culvert at the ABM
site from the plans and specifications. The total cost of this extra work is $1,523. I respectfully
request you consider this for payment.
We will also furnish such other Additional Services as you may request or as required.
Payment for additional services shall be based on the time required to perform the services and
the billable rates for the principals and employees engaged directly on the project, plus charges
for expenses and equipment, all in accordance with Exhibit C-1.
Short Elliott Hendrickson Inc.
Your Trusted Resource
Equal Opportunity Employer
City of Hopkins
June 28, 2001
Page 2
.
This letter and the Agreement for Professional Services dated July 6, 1999 along with Exhibits
A, B, C-l,.andD represent the entire understanding between you and us in respect of the Project
and may only be modified in writing signed by both of us. If this supplemental letter agreement
and proposal meet with your agreement, please sign the enclosed copy of this letter in the space
provided below and return it to us.
. Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
C1J 'OCJll
~
David C. Halter, P .E.
Proj ect Manager
c: Barb Miller, SEH
Accepted by:
City of Hopkins
By:
Authorized Client Signature
h:\civil\projects\hopkins\hopknO I Ol\rnonroe avenue construction proposal.doc
Daniel R. Boxrud, P .E.
Branch Manager
Date:
:l
=
~
E! -; 1""'"l
~ ~
> ~
Q Q 1""'"l
.. =.. =
=.. Q 1""'"l
E! .. =
~ ~
~ l-oI ~ f'f)
..
= ~ = 1""'"l 1""'"l ~
:sa .C = I
~ = = 0
=.. ~ Q N = =
Q 00 ....
= .= ...c Q I
~. E! Q N Z -<
Q .. ~ ~ .... Q
.s = CJ z
.c 00 = = ~ ....
U ~ .s ~ .0' CJ
= .... .. ~
CJ ~ .0'
= =
~ .. .c ..
~ .... ~
~ U =
=
~ Q ~
Q U
.. 00
=
Q
~
~
f-4
~
f-4
00-
o
U
M M
0 M
3 ('f') 00
N -
~ t-
Q InA
f-4
EA EA
M M 00 0'1 00 In - lI'\ In 0
0 0'1 ~ 1.0 0'1 ~ 1.0 N In 0
f-4 ('f') 0\ - 0 ~ - ~ N "" 0
00 N M 00 ~ -d" 0'1 t- o M 0
0 II'\,. -d" ::::A -d" N M ('f'l 00 N
U - -
EA EA EA EA (A (A (A (A (A (A
~ lI'\
.J 0 In lI'\ 0 In 1.0 -d" In -d" 1.0
~ N In - -
0
~
"Qj
.. 0 ~ 0 0
= 0'1 M lI'\
r..
f-4
fIl
r..
Q
...
~ 00 00
E: .
=
00
M
~
Q
~ ('f') lI'\ -d" -d"
N -
~
~
~
;!
~ lI'\ 1.0 - N N -
r..
~
~
00
....
~
= lI'\
~ vi - M C'l N ~
-
.... -
e
~
~ t- - 1.0
~
=- CI)
<:J
CI) d
-0 ~ I-< I:: en
bJ) tS CI) ,sa CI)
e t:: en
.S c:: en ~ <Il ~ c::
1-0 0 2 en ~ tl CI)
en 0..
.e- CI) CI) U co::s ~ .~ ~
<:J CI) .~ 00
.S: 'E c:: c:: CI) ~ '$ '2 ~
-:: 'On .g <Il Z 0 'S u
~ CI) I:: ~ c:: <Il CI) ~
< 00 ~ <:J 0 " <Il "'C
B I-< .... 0 ..(
Sn c:: ~ iJ u 0
'm .9 <Il bJ) .5 ~ iJ ca
iJ c:: I:: co::s 1-0 .S
CI) 0 ~ ~ <Il CI) CI) i::
0 B <:J ~ c:: 0.. '8' I::
co::s CI) ~ 0 0 ~ CI) .;:
en I-< 00 U U ~ Cl p..
tl I:: ~
>< 0
~ U
~
CI)
~
I-<
~ 8-
CQ ~
~ ~ '.5
-B a "'C
~ :~.~
1-0 0 CI)
~.g]
@=c
.9 e ~
en CI) CI)
CI) en CI)
-B ~ ~
CI) "'C CI)
~ !a ~
.S en
.5 a ~
~'~ c::
B ~.g
]'g ~
'3 ~ ~
0'" "'C ..c
~ !a 0
~ <Il.~
~ !a iJ
caQ.B
= CI) en
.g oS a
~ ~ ~
~c.l:lO
I-< CI) ~
c.E <:J CI)
CI) a ~
a! ~ a>
(f.l CI) 0..
8 ...~
'E 8: ~
~ J5 ~
Gb "'C g
'm ~ ..c:
~c:~
J; e ~
~ .9- S
CI) g. ~
E5~<
-
CI)
'0
Z
~
B
~
.. .
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2001-43
RESOLUTION FOR AWARD OF BID
MADISON AVENUE STORM SEWER IMPROVEMENTS PROJECT
CITY PROJECT 00-13
BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that
the lowest bid of Metro Utilities Inc. in the amount of $48,577.00 is the lowest
responsible bid for the Madison Avenue Storm Sewer Improvements Project, City
Project 00-13 and the Mayor and City Manager are hereby authorized and directed to
enter into a contract with said bidder for and on behalf of the City.
Adopted by the City Council of the City of Hopkins this 3rd day of July, 2001.
By
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk
.