VI. 1. Planning & Zoning Commission 2023 Annual Work PlanMEMO
To: Chair and Planning & Zoning Commissioners
From: Ryan Krzos, City Planner
Date: September 27, 2022
Subject: Planning & Zoning Commission 2023 Annual Work Plan
Proposed Action
During the meeting, staff will review the 2023 Work Plan with the Commission and take direction
and comments.
Overview
The work plan is intended to allow for the City Council to better communicate with and monitor the
work of the Planning & Zoning Commission.
In 2022, the work plan included review of the updated zoning ordinance, training opportunities and
the process to develop the 2023 work plan. Thus far staff proposes the following 2023 work plan
items: community education and implementation of the updated zoning ordinance; training
opportunities; and the process to work with the City Council to develop the 2024 work plan. The
Commission is encouraged to explore additional activities and/or issues to include in the 2023 work
plan.
During an October City Council work session, staff will present the draft work plan to the Council
for additional direction and feedback. Subsequently, the Council will take action of the 2023 Work
Plan at a regular meeting in November.
Attachments
• Planning & Zoning Commission 2022 Annual Work Plan
• Draft Planning & Zoning Commission 2023 Annual Work Plan
• 2023 Planning & Zoning Commission Annual Calendar
Planning & Zoning Commission
2022 Annual Work Plan Proposal - DRAFT
Complete each section with a white background & designate it initiative is new or a continuation from the previous year
Initiative ☐ New Initiative
☒ Continued Initiative ☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Zoning Ordinance Update
July/August 2023 $97,750
allocated in
2020
Staff and the consultant
team will provide a staff
report
Progress Report: The Zoning Update Working Group has reviewed 2 of 3 modules. This group is scheduled to review the 3rd and
final module in February. A Working Draft of the new zoning code is anticipated for March/April with community open house in
April. The full review schedule for the Planning & Zoning Commission is detailed in the attached calendar.
Initiative ☒ New Initiative ☐ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Planning & Zoning Commission Training On-going $349 paid in
2021
None
Progress Report: For the last several years, City staff and the City Attorney have provided basic legal training to the Planning &
Zoning Commissioners in late summer or early fall as the schedule allows. Staff has identified a number of training videos to
supplement the annual legal training and will discuss with Commissioners how best to work this additional training into their
schedule.
Ongoing Responsibilities
Review and conduct public hearings for development applications and make recommendations to the City Council
Complete Zoning Code update process
Planning & Zoning Commission
2022 Annual Work Plan Proposal - DRAFT
Other Work Plan Ideas Considered for Current Year or Future Years
Community education and implementation of new zoning code
Proposed Month for Work Session: October 2022
Staff Comments: Staff will present the draft 2022 Annual Work Plan to the Commission during
their regular January meeting. Based on feedback from the Commission,
staff will update the draft work plan and present it to the City Council at their
February 8th work session for further discussion and comment.
Council Comments:
Planning & Zoning Commission
2023 Annual Work Plan Proposal - DRAFT
Initiative ☒ New Initiative
☐ Continued Initiative ☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Community education and implementation of
new zoning code
On-going None? Staff liaison to support
Progress Report:
Initiative ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Planning & Zoning Commission Training On-going $349 paid in
2021
None
Progress Report:
Ongoing Responsibilities
Review and conduct public hearings for development applications and make recommendations to the City Council
Other Work Plan Ideas Considered for Current Year or Future Years
Planning & Zoning Commission
2023 Annual Work Plan Proposal - DRAFT
Proposed Month for Work Session: October 2023
Staff Comments: Staff will present the draft 2023 Annual Work Plan to the Commission during
their regular September meeting. Based on feedback from the Commission,
staff will update the draft work plan and present it to the City Council at their
October work session for further discussion and comment.
Council Comments:
2023 PLANNING & ZONING COMMISSION ANNUAL CALENDAR - DRAFT
January • Planning & Zoning Commissioner Training?
February • Planning & Zoning Commissioner Training?
March • Planning & Zoning Commissioner Training?
April • Planning & Zoning Commissioner Training?
May • Planning & Zoning Commissioner Training?
June • Annual Meeting & Election of Chair and Vice Chair for 2022-2023
• Planning & Zoning Commissioner Training?
July • New Commissioners for 2022-2023 Sworn In and Begin Term
• Planning & Zoning Commissioner Training?
August • Discussion of 2024 Annual Work Plan
• Planning & Zoning Commissioner Training?
September • Final Draft of 2024 Annual Work Plan
• Planning & Zoning Commissioner Training?
October • Present 2024 Draft Annual Work Plan at City Council Work Session
• Planning & Zoning Commissioner Training?
November • City Council Takes Action of 2024 Annual Work Plan
• Planning & Zoning Commissioner Training?
December • Regular Planning & Zoning Commission Scheduled for December 26th
Subject to Change. Please Hold December 19th as Alternative Date