IV.3. Resolution Ordering Public Improvement Hearing for the 2023 Street and Utility Improvements; KlingbeilOctober 4, 2022 Council Report 2022-090
ORDER PUBLIC IMPROVEMENT HEARING
2023 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 2022-10
Proposed Action
Staff recommends the following motion: adopt Resolution 2022-063, Resolution Ordering Public
Improvement Hearing for 2023 Street and Utility Improvements.
This action continues an assessable project for street and utility improvements.
Overview
At its May 17, 2022 meeting, the Hopkins City Council authorized Bolton & Menk, Inc. to prepare a
feasibility report concerning street and utility improvements along 12th Avenue N from Mainstreet to 1st
Street N, 14th Avenue N from Mainstreet to 2nd Street N, 15th Avenue N from Mainstreet to 2nd Street N, 16th
Avenue N from Mainstreet to 1st Street N and 2nd Street N to 3rd Street N, and 2nd Street N from 14th Avenue
N to 15th Avenue N. The report is complete and is now submitted to Council for review and further action.
A summary of the issues is provided here, and staff will provide a detailed summary of the report at the
Council meeting.
Primary Issues to Consider
Scope of Improvements
Public Input
Assessments
Project Budget and Costs
Project Schedule
Staff Recommendation
Supporting Information
Feasibility Report (Available Upon Request)
Project Location Map
Resolution 2022-063
_________________________________
Eric Klingbeil, P.E., Assistant City Engineer
Financial Impact: $8,855,00 Budgeted: Y/N _Y_ Source: _PIR, SA, Water, Sanitary, Storm
Related Documents (CIP, ERP, etc.): CIP _ Notes: _________________________________________
Council Report 2022-090
Page 2
ANALYSIS OF ISSUES
Scope of Improvements
This project includes improvement of the following streets:
12th Avenue N from Mainstreet to 1st Street N
14th Avenue N from Mainstreet to 2nd Street N
15th Avenue N from Mainstreet to 2nd Street N
16th Avenue N from Mainstreet to 1st Street N and 2nd Street N to 3rd Street N
2nd Street N from 14th Avenue N to 15th Avenue N
The pavement condition index for most of the project area is below 40, which indicates failed pavement
and warrants reconstruction. Maintenance procedures such as seal coating, mill and overlay, or
reclamation are no longer effective strategies. Proposed street improvements include full reconstruction
of streets and new curb and gutter.
Water main is proposed to be replaced in the entire reconstruction area. Most of the existing main is in
excess of 60 years old and made from cast iron. New main will be ductile iron, which has better
reliability and when properly installed a longer lifecycle than cast iron. All water services will be
replaced from the main to the property line.
Sanitary sewer improvements consist of replacing old and outdated material mains. The existing sanitary
sewer mains are in excess of 60 years old and are made of and outdated material, clay. Portions of the
sanitary sewer near Mainstreet will be lined with cured-in-place-pipe (CIPP) material to avoid
excavation impacts in Mainstreet.
Proposed storm sewer improvements include new curb and gutter, removal and replacement of the
existing storm sewer mains, upsizing mains in select areas to better handle larger storm events, and
addition of storm sewer inlets to reduce water ponding in the street.
Pedestrian facilities include:
Replacement of existing sidewalk and pedestrian ramps in the reconstruction area
Addition of new sidewalk along the east side of 14th Ave N from 1st St N to 2nd St N along
Maetzold Field
Addition of new sidewalk to fill in sidewalk gaps on 1st St N from 14th Ave N to 16th Ave N.
During the scoping for this project, it was determined that there was other work that should be included
in the project. Traditionally this work was bid as a separate, standalone project but in recent years it has
been bid with the street and utility improvement project and the City has received very favorable bid
prices as a result.
This additional work will be funded by separate items in the CIP and Budget and includes the following:
Storm sewer and drainage improvements for the backyards between 13th Ave N and 14th Ave N
south of 3rd Street N.
Reclamation and resurfacing of 10th Ave S from Mainstreet to 1st St S
Reclamation and resurfacing of 9th Ave S from 1st St S to Excelsior Blvd
Reclamation and resurfacing of 1st St S from 9th Ave S to 11th Ave N
Council Report 2022-090
Page 3
Mill and overlay 9th Ave S from Mainstreet to 1st St S
Mill and overlay 1st St S from 8th Ave S to 9th Ave S
Sanitary Sewer Lining in areas across the City identified by the Public Works Department.
Citywide sidewalk repairs
Public Input
A public informational meeting regarding the improvements was held on September 14th. The meeting
format consisted of a presentation of the overall project scope, with an open house style question and
answer session. A 2nd neighborhood meeting has been scheduled for October 24th to review proposed
improvements and provide detailed information on proposed assessments.
A questionnaire was sent to all properties in the project area in May 2022 in advance of the
neighborhood meetings. 30 questionnaires were returned. Drainage concerns, pedestrian facility
concerns, desire for improved street surface, and property specific concerns were the most common
responses.
Assessments
The proposed street assessments are based on the City’s assessment policy, whereby 70% of the street
reconstruction cost and 50% of the water and sewer service replacement are assessed to benefiting
properties. The policy also allows for assessments to be capped should assessments exceed previous year
assessments by 20%; the costs for this project will trigger the assessment cap. A preliminary assessment
roll has been calculated and can be found in the appendix of the attached Feasibility Report. The final
assessment amounts will likely be lower than presented in the report. Currently, staff is working to
identify properties that were assessed in adjacent projects to determine if the assessment cap would have
been in a factor if the projects had been assessed as one project.
The assessment cap for residential properties is $103.05 per front foot, following the typical 3% increase
per year. Without the cap assessments could be more than double the capped rate.
Project Budget and Costs
The estimate for this project (including all add alternates), which includes contingency, and costs for
legal, administrative, and engineering costs for all the work, totals to $8,855,000.
Project costs and funding sources are as follows:
Council Report 2022-090
Page 4
Preliminary cost estimates show the project tracking higher than the CIP budget, this is due to additional
work outside the original scope included with the project, conservative estimates for contingencies and
soft costs, and very conservative construction unit prices due volatile construction material costs in
recent years. It is anticipated that costs will come down as design progresses due to reduced contingency
and efficiencies in design.
Several portions of the project are street maintenance projects outside the original scope and are being
bid as “Add Alternates”. We will have the option of moving forward with these items or to remove them
from the project once bids are received, based on budget constraints. Currently, Add Alternates account
for approximately $770,000 of the total estimated project cost.
Project Schedule
Accept feasibility report/order public hearing October 4, 2022
Public Informational Neighborhood Meeting October 24, 2022
Public hearing/order final design November 1, 2022
Approve final plans/order bids January 17, 2023
Order Assessment Hearing February 21, 2023
Public Informational Neighborhood Meeting March 13-16 (Date TBD)
Conduct Public Assessment Hearing March 21, 2023
Adopt Assessment Roll/Award Contract March 21, 2023
Begin Construction Spring 2023
Complete Construction Fall 2023
Staff Recommendation
Staff recommends accepting the feasibility report and ordering a public hearing for November 1, 2022
Funding Source CIP Budget
Street Reconstruction
CIP Budget
Street Rehabilitation/
Sewer Lining/
Pedestrian
Improvements
Estimated Cost
PI-PIR/General Obligation
Bonds
$2,170,000 $450,000 $3,500,000
Assessments 1,050,000 1,185,000
Storm Sewer Fund 480,000 840,000
Sanitary Sewer Fund 1,363,000 55,000 1,520,000
Water Fund 1,430,000 1,810,000
Total $6,493,000 $505,000 $8,855,000
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2022-063
RESOLUTION ORDERING PUBLIC IMPROVEMENT HEARING FOR
2023 STREET AND UTILITY IMPROVEMENTS
CITY PROJECT 2023-10
WHEREAS, the City Council authorized and directed the City Engineer to prepare a report with
reference to the aforesaid improvement, and
WHEREAS, the City Engineer has caused to be prepared the aforesaid report for improvements
on 12th Avenue N from Mainstreet to 1st Street N, 14th Avenue N from Mainstreet to 2nd Street N,
15th Avenue N from Mainstreet to 2nd Street N, 16th Avenue N from Mainstreet to 1st Street N
and 2nd Street N to 3rd Street N, and 2nd Street N from 14th Avenue N to 15th Avenue N, and
WHEREAS, the report provides information regarding whether the proposed improvement is
necessary, cost-effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvement as
recommended; and a description of the methodology used to calculate individual assessments for
affected parcels,
NOW THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota:
1. The Council will consider the improvement of such streets and utilities in accordance
with the report and the assessment of benefitting properties for all or a portion of the cost
of the improvement pursuant to Minnesota Statues Chapter 429 at an estimated total cost
of $8,855,000.
2. A public hearing shall be held on such proposed improvement on Tuesday, the 1st day of
November in the Council Chambers at 1010 1st Street South at 7:00 P.M. and the City
Clerk shall give mailed and published notice of said hearing and improvements as
required by law.
Adopted by the City Council this 4th day of October, 2022.
_________________________
Patrick Hanlon, Mayor
__________________________
Amy Domeier, City Clerk
H:\HOPK\0T1127595\2_Preliminary\C_Reports\Feasibility Report\Cover Letter.docx
September 26, 2022
Honorable Mayor and City Council
City of Hopkins
1010 1st St S
Hopkins, MN 55343
RE: 2023 Street & Utility Improvements – Preliminary Engineering Report
City Project No. 2022-010
BMI Project No. 0T1.127595
Mayor and Council Members:
In accordance with your direction, the following Preliminary Engineering Report has been
prepared for the 2023 Street & Utility Improvements.
As a part of the study, the various public utilities, pedestrian facilities, and associated
impacts of improvement have been reviewed. Necessary improvements have then been
recommended where appropriate. Estimated project costs have been calculated and
included with these findings.
During the process of studying the existing conditions within the project areas, meetings
were held and input was received from area residents, City staff, and permitting partners.
We would like to acknowledge the cooperation and information received and thank all
parties for their support in helping us better understand the problems and concerns within
the project area.
Respectfully submitted,
Bolton & Menk, Inc.
Nicholas J. Amatuccio, P.E.
Associate Project Manager
MAIN STREET
1ST ST S 8TH AVE S9TH AVE S10TH AVE S12TH AVE N1ST ST N
EXCELSI
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R
B
L
V
D14TH AVE N15TH AVE N16TH AVE N17TH AVE N2ND ST N
3RD ST N
11TH AVE SR
CITY OF HOPKINS
2023 STREET & UTILITY IMPROVEMENTS
PROJECT LAYOUTFEETSCALE
0 300 600
HORZ.
LEGEND
PROJECT AREA
Figure # 1
H:\HOPK\0T1127595\CAD\C3D\127595_FIG_INDEX_MAP.dwg 9/26/2022 10:39:48 AMR
2023 Street & Utility Improvements
City of Hopkins September 2022