CR 01-030 Parking Lots 500 & 600 and 10th & 11th ave N. Improvements
"
CITY OF'
-
.
HOPKINS
March 1, 2001
Council Report 2001-30
Approve Final Plans and Order Bids _
Parking Lots 500 & 600 and 10th and 11th Avenue North Improvements
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2001-15. Resolution approvina plans and specifications. Parkina Lots 500 &
600 and 10th and 11th Avenues North improvements. Proiect 98-12 and authorizina bids.
This action continues an assessable project for street and parking lot improvements.
Overview.
.
Council at its January 16, 2001 meeting conducted a public hearing concerning these
street and parking lot improvements. Council authorized the project to proceed allowing
the preparation of plans and specifications. RLK-Kuusisto, Ltd. has prepared the plans
and staff now seeks approval of the plans and authorization to continue to the bidding
phase. City and RLK-Kuusisto, Ltd staff will present the final plans at the Council
meeting and answer questions.
Primary Issues to Consider.
· Scope of improvements
· Public Input
· Project costs, engineering fees and budget
· Project Schedule
Supportina information.
· Analysis of Issues
· Resolution 2001-15
· Des' n plan cerpts
I'
'\
Steven J. Stadler, Public Works Director
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Financial Impact: $ 472.056.53 Budgeted: Y/N Y Source: Utilities. PIR. SA
Related Documents (CIP, ERP, etc.):
Notes: PIR: $ TBD; Utility Funds: $23.270: Special Assessment: $ TBD
.
Council Report 2001-30
Page 2
Analvsis of Issues
. Scope of Improvements
Pavements: Parking lot pavement surface deterioration and poor underlying soils
necessitate complete removal and reconstruction of parking lots 500 and 600. The
pavement condition of 10th and 11th Avenues is fair-poor. Partial reconstruction
including both full pavement section replacement and full depth asphalt mill and overlay
is recommended. Concrete sidewalk and curb and gutter will be replaced where in poor
condition, impacted by underground utility work or due to parkinglcurbline re-
alignments.
Drainage: Underground storm sewer will be added to 10th Avenue and along the
parking lots to collect pavement runoff and runoff from roof downspouts.
.
Landscaping/streetscaping: New trees are proposed along both avenues and the
south edge of lot 500. Mainstreet-design benches, refuse containers and concrete
pavers are included in the plans. Existing trees will predominantly remain in place.
Parking: Parking changes are proposed in order to meet the objectives of improving
pedestrian and vehicular safety. The number of parking stalls within lots 500 and 600
are reduced from 191 to 188. Parking along 10th and 11 th Avenues is reduced from 81
to 56. Overall, parking is reduced from 360 to 332 stalls.
Construction Phasing: The city's consultant, RLK-Kuusisto, Ltd. has discussed this
project in detail with construction contractors for their input on the most feasible way to
stage the project to allow continuous limited parking while keeping construction costs to
a minimum. This phasing plan was presented at the public open house with generally
favorable feedback.
Raspberry Festival: Obviously, this construction will likely impact the Raspberry
Festival activities. However, with a late Mayor early June construction start date we
are hopeful that the major construction work will be completed by mid-July. The
construction specifications will include language that limits construction activity during
the festival and requires special fencing and/or other additional safety precautions.
. Public Input
.
A public design plan open house was held on February 21. This meeting was well-
attended and informative for the area business and property owners. Several public
meetings were also held while developing the feasibility report.
. Project Schedule
.
Council Report 2001-30
page 3
. Project costs and assessments
Project blldget: The city's capital improvement plan budget for this project is $350,000
($105,000 - PlR; $245,000 - SA).
Estimated project costs: The estimated project cost for 10'" and 11'" AVenues is
$242,604.79 and for the parking lots is $229,451.74.
AsSessments: City Council and staff continue to move toward a poliCY decision for the
funding of this parking lot reconstruction project and other future doWntown
improvements. In order to assess costs to property owners up-front a decision Will need
to be made by April 17 . That is the projected date for the council to accept the lOW bid
and order an assessment hearing for May 15th. The assessment hearing notices would
have to include the individual assessment amounts. The altemative to up-front
assessments would be to assess property owners in the fall after the project is
completed.
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Design Open House public Mtg... ......... ...... .., .................. ... ... Feb 21, 2001
Approve Plans and Order Bids...... ." .., ............ ." ............... .., .Mar 6, 2001
Open Bids............... .., ............ ." ............... ............ ......... ...April4, 2001
Accept Bid and Order Assessment Hearing... .' . .. . .. . ." .., .., ... ." . April 17 , 2001
Assessment Hearing and Award Contract... .., ..' ..' .' . ." .., ..' ..' ." May 15, 2001
Construction.................. ............ .., ............ .., .................. ...June 4 - Sept, 2001
.
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CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2001-15
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
FOR PARKING LOTS 500 AND 600 AND
10TH AND nTH AVENUE NORTH IMPROVEMENTS AND
AUTHORIZE THE ADVERTISING FOR BIDS
PROJECT # 98-12
WHEREAS, pursuant to a resolution passed by the Council on January 16,2001, and
specifications for reconstruction of parking lots 500 and 600 and 10th and 11th Avenue North
improvements have been prepared for the City Engineer, and he has presented such plans and
specifications to the Council for approval,
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the City Clerk.
.
2. The City Clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such
improvement under such approved plans and specifications. The advertisement shall
be published twice, at least twenty-one days before date set for bid opening, shall
specify the work to be done, shall state that bids will be received by the clerk until
11: 00 A.M. on the 4th day of April 2001, at the City Hall, and that no bids shall be
considered unless sealed and filed with the clerk and accompanied by a certified
check or bid bond, payable to the City of Hopkins, Minnesota for 5% of the amount
of such bid.
3. The clerk and city engineer are hereby authorized and instructed to receive, open, and
read aloud bids received at the time and place herein noted, and to tabulate the bids
received. The Council will consider the bids and the award of a contract at the
regular City Council meeting of May 15,2001.
Adopted by the City Council of the City of Hopkins this 6th day of March 2001.
ATTEST:
.
Terry Obermaier, City Cl~{k
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Twin Porta, MN.
Minnetonka. MN.
RLK Mendota Heights. MN.
r ....~...... L"1'1I ) Phone: (9lSZl 933-0872
,",I Pas.: {952 933-1153
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8UO Blue Ckcle Dr. Suit.o '100 .llinnetonka. MN. 56343
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HOPKINS LOTS
500 & 600
HOPKINS, MINNESOTA
SURVEY
DESIGNED
RI.K
GEB
CITY OF HOPKINS
1010 1 ST STREET SOUTH
HOPKINS. MN 55343
GARY Eo BROWN
DRA'M\I SAY
CHECKED QC CHECK
PRO.ECT NO.
00-411-1.4
DAlE SITE PLAN
3/2/01
H: \SDSI(\PROJ\:ZOOO-~11N\D'MN'REUMltAAY\4f18021' .Dwe
DATE.JLU2l.. REG. NO. 11016
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HOPKINS LOTS
500 & 600
HOPKINS. MINNESOTA
SHEET
4/17
SURVEY
DESIGNED
RE\IISlONS
I '**r ~fy thot th1e pIcn W08 pnpared Itt,
me or under mr direct ~ ond thot I ern
o doly "'erod .........". _ttocL ..- 1M
- of ... Sto,," of ........,\.0-
JOHN E.R. DIETRICH
I ~ Bibb.... "".,
' '" Twin Porta. MN.
Minnetonka. MN.
RLK. Mendota Helgbta. MN.
( JC:I.JI.---a_ LTD 1 Phone: (9152l 933-0972
\.. I F8%: (962 933-1153
~ .".,...rllt-kUusisto.com
6110 BlueCirole Dr. . Suite ,.tOO. Minnetonkll. D. $634-3 .
RlK
GEB
CITY OF HOPKINS
1010 1ST STREET SOUTH
HOPKINS. MN 55343
P!tO.ECr NO.
00-411-M
DAT!
3/02/01
H:\SOSK\PROJ\Z(lOO-411"'~WHARY\4ffUHl"
PREUMINARY
LANDSCAPING PLAN
DRAVtN SAY
CHECKED IOC CHECK
DAlE-UUQ!.. REG. NO. 18750