CR 2001-116 Order Feasibilty Report
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August 16, 2001
HOPKINS
Council Report 2001-116
Order Feasibility Report
2002 Street Improvements - City Project 01-10
Proposed Action
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2001-57. Resolution Ordering the Preparation ofa Feasibility Report For Year
2002 Street Improvements.
This action is the first step in the process of improving selected streets in 2002 and
assessing abutting properties per City assessment policy. A petition to improve any of the
proposed streets has not been submitted to the City.
Overview
The 2002-2006 CIP includes street improvements for 2nd Street North (9th Avenue North
to 12th Avenue North), 11 th Avenue North (1 st Street South to Mainstreet), 11 th Avenue
South (Landmark Trail South to the Soo Line Railroad Bridge), 13 th Avenue South (1 st
Street South to Mainstreet), and Milwaukee Street (Washington Avenue to Monroe
Avenue South). The first step in proceeding with a 2002 project is ordering a feasibility
report. Staff has selected a qualified consultant to undertake preliminary engineering and
compiling the report and requests City Council approval to proceed. The cost of the
report, project survey work, and geotechnical evaluation is $32,410. Project design and
construction oversight services will be negotiated separately after the report phase and
Council's ordering of the improvement project.
Primary Issues to Consider
. Project background
. Why order a feasibility report?
. Selection of consultant
. Proj ect budget
Supporting Information
. Project Location Map
. Bolton and Menk Inc. Proposal and Schedule
. Resolution 2001-57
Jt;;zr~r
Steven G. Bot, Assistant City Engineer
Financial Impact: $ 32.410 Budgeted: Y IN L Source: Utility Funds, PIR Funds, Special Assessments
Related Documents (CIP, ERP, etc.): CIP
Notes:
Council Report 2001-116
Page 2
Analysis:
. Project background
The scope of the proposed 2001 street improvements (some of which are
assessable) includes:
2nd Street North
11 th Avenue North
11 th Avenue South
13 th Avenue South
Milwaukee Street
9th Avenue North to 12 th Avenue North
1 st Street South to Mainstreet
Landmark Trail South to the Soo Line RR Bridge
1 st Street South to Mainstreet
Washington Avenue to Monroe Avenue South
These streets were selected for 2002 improvements in light of their current
pavement condition as detailed in the City Pavement Management Condition
Survey and the perceived inadequacy of curb and gutter sections. Improvements
will cover the spectrum of mill/overlay, partial reconstruction, to full
reconstruction.
A current geotechnical report as well as supplementary sub grade boring and
testing will be used to define the project scope.
. Why order a feasibility report?
Minnesota Statute No. 429 - Assessment Procedures, requires preparation of a
feasibility report on assessed projects. The report will provide preliminary
engineering information, project cost estimates and preliminary assessment
amounts to help City Council decide whether or not to proceed with the project. It
is also used to present and discuss the project with the abutting residential and
commercial owners.
. Selection of consultant
Staff reviewed past performances of the various City consultants and selected
Bolton and Menk, Inc. (BMI) as the engineer of choice on this project. The City
has completed several successful projects under BMI and has had good working
relations with that firm's employees. BMI has and is working on other projects
adjoining the streets proposed for this project. Choosing this firm in carrying out
a residential project plays to the strengths of BMI. Staff is mindful that it carry
this mode of selection through with other kinds of projects and other consultants
in order to meet a level of fair play.
Council Report 2001-116
Page 3
. Proj ect budget
The 20D2 CIP budget for this project is $710,000 ($153,000 from the City PIR
fund, $357,000 from special assessments, $75,000 from the Water Fund, $50,000
from the Storm Sewer Fund, and $75,000 from the Sanitary Sewer Fund). The
associated budget for utility improvements is $200,000. These are estimates and
are open to change contingent on level of improvement and extent of utility work.
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E30LTON &. I'/IENK, INC.
Consulting Engineers & Surveyors
1515 East Highway 13 · Burnsville, MN 55337-6857
Phone (952) 890-0509. FAX (952) 890-8065
August 16, 2001
Mr. Steve Bot, P.E.
Assistant City Engineer
City of Hopkins
1010 First Street South
Hopkins, MN 55343
RE: Proposal for Professional Engineering and Surveying Services for Feasibility Study
2002 Street and Utility Improvements
City of Hopkins, MN
BMI Project No. T15.20635
Dear Mr. Bot:
We are pleased to offer the following proposal for the above referenced project. This proposal is
based upon our discussion with you and Steve Stadler on July 20, 2001. Thank you for your input
in helping us develop this proposal. As a part of this proposal, we have reiterated the scope of work,
initiated a project schedule, and have included an estimate of fees for our professional engineering
and surveying services.
I Scope of Work
In accordance with the City of Hopkins' 2002-2006 Capital Improvement Plan, City staffis
requesting the services of Bolton & Menk, Inc. to prepare a Feasibility Report for those street
and utility improvements planned for the year 200t. These streets include:
A. 2nd Street North, between 9th Avenue North and 12th Avenue North
B. 11 th Avenue South, between Mainstreet and 1 st Street South
C. 11 th Avenue South, between the Soo Line Bridge and South Landmark Trail
D. 13th Avenue South, between Mainstreet and 1st Street South
E. Milwaukee Street, between Washington Avenue South and Monroe Avenue South
To assist in the preparation of the feasibility report and final design, if authorized by the City
Council, a complete topographic survey of each of the proposed improvement areas is
proposed. Also, a geotechnical evaluation of each of the project areas is proposed to assist
in determining the types of soils in each area and levels of potential pavement rehabilitation.
We estimate that this geotechnical evaluation will consist of approximately 25-15' soil
borings and 13 pavement corings. The actual level of exploration needed for each area will
be discussed with and determined by the City, Bolton & Menk, Inc., and Braun Intertec.
MANKATO · FAIRMONT · SLEEPY EYE · BURNSVILLE · WILLMAR
AMES,IA · LIBERTY, MO
An Equal Opportunity Employer
The major specific tasks and details to be addressed in the Feasibility Report include the
following:
2nd Street North. between 9th Avenue North and 12th Avenue North
1. Review all survey information, sanitary sewer videos, video logs, watermain, and
asbuilts in order to assess the conditions of the underlying utilities. Make any
necessary improvement recommendations.
2. Review the existing surface drainage characteristics. Make any necessary
improvement recommendations.
3. Review the condition and thickness of the existing bituminous pavement and
determine the feasibility of a mill and overlay/ curb replacement improvement if
reconstruction is not required.
11 th Avenue South. between Mainstreet and 1 st Street South
1. Review all survey information, sanitary sewer videos, video logs, watermain, and
asbuilts in order to assess the conditions of the underlying utilities. Make any
necessary recommendations.
2. Review the condition of the existing bituminous pavement to determine the need for
reconstruction.
3. Review the existing surface drainage characteristics. Make any necessary
improvement recommendations.
4. Compare the existing AADT information and projected traffic volumes with
Mn/DOT State Aid design criteria to determine the number and widths of necessary
and desired d~ving and parking lanes.
5 . Work with Hoisington Koegler Group, Inc. to develop a conceptual streetscape
design espousing the decorative elements along Mainstreet.
6. Examine the need for additional right-of-way acquisition as a part of the proposed
street and streetscape improvements.
11 th Avenue South. between the Soo Line Bridge and South Landmark Trail
1. Review all survey information, sanitary sewer videos, video logs, watermain, and
asbuilts in order to assess the conditions of the underlying utilities. Make any
necessary recommendations.
2. Review the existing surface drainage characteristics. Make any necessary
improvement recommendations.
3. Review the condition of the existing bituminous pavement to determine the need for
reconstruction.
4. Compare the existing AADT information and projected traffic volumes with
Mn/DOT State Aid design criteria to determine the number and widths of necessary
and desired driving and parking lanes.
5. Review the existing trail alignment along the east side of 11 th Avenue to determine
the feasibility of keeping it within the existing street right-of-way.
6. Examine the need for additional right-of-way acquisition as a part of the proposed
street and trail improvements.
7. Discuss the condition of the existing street light wiring. Make any necessary
improvement recommendations.
2
13 tit Avenue South. between Mainstreet and 1 st Street South
A Feasibility Study was completed by Bolton & Menk, Inc. in 1999 for this segment of 13 th
Avenue. As a part of this year's Feasibility Study, we will review the previous report and
recommendations, discuss them with City staff, and supplement the previous report with any
necessary additional information and conclusions.
Milwaukee Street. between Washington Avenue South and Monroe Avenue South
1. Review all survey information, sanitary sewer videos, video logs, watermain, and
asbuilts in order to assess the conditions of the underlying utilities. Make any
necessary recommendations.
2. Examine the feasibility of converting the existing rural street section into an urban
section including concrete curb and gutter.
3. Evaluate the feasibility of extending storm sewer along this segment of Milwaukee
Street in conjunction with the addition of curb and gutter.
4. Discuss the feasibility of adding parking lanes.
5. Discuss the possible alignment and geometric changes resulting from proposed
improvements to the Milwaukee Street-Monroe Avenue-Excelsior Boulevard
intersection.
6. Examine the existing locations of the SuperValu parking lot entrances along this
segment of Milwaukee Street. Make any necessary relocation recommendations.
7. Review the feasibility of paving the existing gravel area outside of the City's skate
park under the Hwy 169 bridge in conjunction with any proposed Milwaukee Street
improvements.
Additional tasks to be completed as parts of the Feasibility Study include the preparation of
resident questionnaires; attendance at two (2) City staffmeetings, two (2) public information
meetings, and two (2) City Council meetings for presentation of the Feasibility Report'and
a Public Hearing; and preparation of a preliminary cost estimate and preliminary assessment
rates.
II Project Schedule
Partial funding for these proposed improvements is expected to come from special
assessments (Chapter 429) and State Aid. The following schedule incorporates the aspects
of the 429 and State Aid project development process:
Order Feasibility Study
Meet with Braun Intertec
Prepare/ Mail Resident Surveys
Complete Topographic Survey
Complete Geotechnical Report
Staff Meeting to Review Proposed Improvements
Public Information Meetings
Council: Present Feasibility/Order Public Hearing
Council: Public Hearing/Order Final Plans
August 21, 2001
Week of August 27,2001
Week of August 27,2001
By September 7, 2001
By September 14, 2001
Week of September 17,2001
Week of September 24,2001
October 16, 2001
November 6, 2001
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Submit Plans to State for Review
Council: Present Final Plans/Order Bids
Open Bids
Council: Accept Bids/Order Assessment Hearing
Council: Assessment Hearing/Adopt Assessment Roll
Council: Award Bid
Construction
Week of December 31, 2001
February 5, 2002
Week of March 11, 2002
March 19,2002
April 16, 2002
May 21, 2002
June-September, 2002
III Estimate of Fees
The estimate of fees is itemized as follows:
A.
Topographic Survey
$12,000.00
B.
11 th Avenue Streetscape Conceptuals presentation at
Neighborhood Meeting and City Council Meeting by HKGI
$ 400.00
C.
Preparation of Feasibility Report
$ 9,200.00
D.
Staff, Neighborhood, and City Council Meetings
$ 3.000.00
TOTAL NOT TO EXCEED FEES
$24,600.00
The total fees for this Feasibility Study will be based on the actual hours spent on the project, but
will not exceed the total estimated fee of$24,600.00. Additional meetings or work beyond the scope
of this proposal as requested by the City of Hopkins will be charged at an hourly rate for the
individuals performing the requested services.
In accordance with the City's request we will retain Braun Intertec for the purpose of completing a
geotechnical evaluation of the project areas. The additional estimated fee for this service is
$7,810.00, and is based on the anticipated amount of soils and pavement exploration needed for the
Feasibility Study. The actual fees for this service will be based on the actual level of exploration
authorized by the City.
4
Attached, please find our Terms of Proposal. If you find this proposal acceptable, please let us know
so that we may draft a formal Agreement. We look forward to providing these professional
engineering and surveying services to you on this proj ect and appreciate your continued
consideration of Bolton & Menk, Inc. Please contact us if you have any questions, need additional
information, or wish to discuss this proposal.
Sincerely yours,
BOLTON & MENK, INC.
'-111 ClA~ A- M01N\ o.A--
Marcus A. Thomas, P .E.
Project Manager
cc: Steve Stadler, P.E., Public Works Director
Mark D. Kasma, P.E., BMI Office Manager
Bruce Firkins, P.E., BMI Division Manager
F:'- Civit\HOPK\ T1520635\ProposaI 08 I 30 I. wpd
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CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2001-57
RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT
FOR YEAR 2002 STREET IMPROVEMENTS
WHEREAS, the following streets are in need of rehabilitation: 2nd Street North from 9th
Avenue North to 1ih Avenue North; 11 th Avenue North from 1 st Street South to Mainstreet;
11 th Avenue South from Landmark Trail South to the Soo Line Railroad Bridge; 13th Avenue
South from 1 st Street South to Mainstreet; Milwaukee Street from Washington Avenue to
Monroe Avenue South; and
WHEREAS, City staff is requesting that these streets be upgraded under the City's
assessment policy even though no petition for the upgrade has been submitted; and
WHEREAS, the first step in the assessment procedure is the ordering of a feasibility
report.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota, that the proposed improvements be referred to the firm of Bolton and Menk, Inc. for
study and that they be instructed to report to the Council with all convenient speed advising the
Council in a preliminary way as to whether the proposed improvement is feasible and as to
whether it should best be made as proposed or in connection with some other improvement,. and
the estimated cost of the improvement as recommended.
Adopted by the City Council of the City of Hopkins, Minnesota, this 21 st day of August, 2001.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk