CR 01-184 Video/Broadcast, Projector Improvements For the City Council ChambersNovember 1, 2001
Support Documents
Bid from Moorhead Media.
Bobbie L. Hartfiel
Communications Coordinator
CITY OF
"OPK1N
Council Report 2001 -184
VIDEO/BROADCAST, PROJECTOR IMPROVEMENTS FOR
THE CITY COUNCIL CHAMBERS
Proposed Action
Staff recommends adoption of the following motion: Move to approve Moorhead
Media's Alternate Three, to replace and update the video/broadcast projector and
presentation equipment in the City Council Chambers.
Overview
The current Council Chamber presentation, sound and broadcast systems were installed
when City Hall was remodeled, 10 years ago. At that time, the City purchased very good
equipment and some of it is still in good condition and doesn't need to be replaced.
However, some of the equipment is beginning to show its age. Of particular concern is
the problem with the failing projectors and our inability to show the Council and the
community quality presentations.
Suspecting the needed improvements could be expensive, staff chose to phase out the
improvements. We hired Electronic Interiors, the company who designed the sound,
presentation and broadcast system in 1990, to do a partial analysis on the current
presentation/projector situation.
Electronic Interiors suggested we purchase two new video projectors and a computer scan
converter. The updated projectors will provide a sharper, clearer picture. The consultant
also suggested installing a computer scan converter. A scan converter will enable us to
show quality computer presentations and graphics to the Council and on television.
Electronic Interiors requested bids from four companies; only two companies,
Moorehead Media and Corporate Presentations, Inc. submitted bids. Moorehead Media
bid the job at $20,499.84 and Corporate Presentations submitted a bid for $21,623.58.
Primary Issues to Consider
• What are the priorities for the specific improvements?
• What are the specifics of the improvements?
• What are the financial impacts of the improvements?
• What improvements need future discussion?
Financial Impact: $20,499.84 Budgeted: Y Source: Cable Fund
Related Documents:
Notes:
Primary Issues to Consider
What are the priorities for the specific improvements?
The original projector system was installed over 10 years ago. As it was a very good
system, over time the projector for the south screen burned out and we are unable to
utilize the screen. Replacing the projector for the south screen is an immediate
priority.
Presentation System
As reports given by the staff and by outside consultants rely on modern technology as
a means of communication, it is important for the City to have a system that supports
the technology used by our own staff and others. Currently, staff is unable to show a
quality computer presentation to the Council and to the viewers at home. Updating
our equipment to support modern technology is a priority.
What are the specifics of the improvements?
• Install two new projectors.
Two new optimum performance projectors and lenses will replace the current
projectors. Moorhead Media will deduct $250 from the bid if they can take the one
broken and one working projector that we currently have.
• Install a scan converter.
A scan converter will allow us to take information from a computer, diskette or CD
and show a crisp, clear presentation to the Council, the people in the audience and to
the viewers at home.
• Provide a drawing.
Currently, the audio and visual flow is sketched out on pieces of paper. Moorehead
Media would provide a detailed electronic drawing of how and where the audio and
video systems were installed. A drawing is important to have for future equipment
repairs and replacement.
What are the financial impacts of the improvements?
• As the projectors were installed over 10 years ago, as a unit they have become
outdated and parts have become almost obsolete. Repairing the projectors would be
more costly than replacing them. Several years ago, money to make sound, visual and
broadcast updates to the Council Chambers was budgeted for. Approximately
$30,000 still remains in the cable fund for chamber improvements.
What improvements need future discussion?
Much of the audio and video equipment in the Chamber needs to be updated or repaired.
As things continue to break we are just getting by with rigged repairs. These repairs are
just to buy us some time. The following items are some of the items that will be reviewed
in 2002:
•
Replacement items
• Replace the five cameras in the Council Chambers
• Replace motorized zoom lenses
• Replace the control units for the cameras
• Replace the black and white monitors in the control room
• Replace the two monitors in the lobby with televisions
• Replace the two podium monitors with 9 individual monitors at the Council stations
Alternatives
1. Approve acceptance of Moorhead Media's bid, Alternative Three
2. Approve acceptance of Moorhead Media's bid, Alternative One
3. Approve acceptance of Corporate Presentations, Inc. bid for $21,623.58
4. Continue for future information. If the City Council indicates that further information
is needed the item should be continued.
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Voices 763 - 537.5382
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Moorhead _Media
6081 Yukon Ave North New Hope, 'MN 55428
Fax: 753 -971 -8585
M o G r ti a a, d Media is a technical media systems integrator
incorporating sophisticated technologies into architecture. Founded
in 1991 by Kyle Moorhead, Moorhead Nedia has consistently
provided honorable consultation, concrete specifications, innovative
system designs, immaculate installations and exceptional training
programs for our clients.
Moorhead M e cti a is the company to choose for anything from
a simple audio system to architectural integration of complex
technical media systems. We provide innovative solutions for audio,
video, RF, voice, data, computer presentation, audio conferencing
and video conferencing technologies as typically found in council
chambers, corporate boardrooms, courtrooms, houses of worship,
theatres, television & radio studios, portable up -link & E.N.G.
vehicles, and post - production facilities.
• Our customers enjoy a company on the leading edge of technology
that has a basic operational philosophy: provide unchallenged
customer service. If you are searching for a company that will simply
listen, answers your questions, and provide you with the technical
media system you desire, search no more, Moorhead e 'i ct
is your best choice. Again, it seems very simple but we feel it is
worth emphasizing that customer service is :ur priority.
When you become a AI o. o r b e a d e d i a customer, you have
retained the expertise of: Owner, Kyle Moorhead; Technology
Integrator, Joe Dalbec; Sound Engineer, John Wiik; and Architectural
Integrator /CAD, Scott Faloon. We are eager for the opportunity to
earn your business. Thank you for your interest in M o o r h e & d
Nadia.
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•
1991 Graduate (3.89 aria). Video Technology, Hutchinson Technical College
• Designed, installed & maintained: remote production vehicle, TV studio, editing
systems, & building -wide RF system.
• Produced numerous live television events_
• Learned basics of audio, video, RF, voice and data systems.
Director of Media Department, Lake Area Technical Institute 1991 -1998
• Produced numerous television programs.
• Designed, installed & maintained: media center, TV studio, classrooms, post -
production facility, campus -wide interactive television system, videoconferencing
classrooms, & satellite downlink systems.
• Worked with architect on building layout and construction to incorporate technical
media systems required for the media center.
▪ Site technician for statewide video conferencing network (RDTN)_
• Managed annual departmental budget.
• Supervised department staff.
Chief Engineer, Faehn Radio Enterprises 1992 -1998
Responsible for all technical systems radio stations KSDR AM & FM.
Maintained and /or designed /installed: digital satellite systems, broadcast
automation systems, broadcast studios, production studios, AM/F /Microwave
transmitter sites, microwave STL, remote field transmitters.
Job demanded instant troubleshooting of complex technical systems in harsh
climates and extreme time demands to minimize off -air time.
Senior Consultant. Electronic Interiors 1998 - 2000
• Provided one or several of the following for the projects listed: designed
technical media systems, created specifications, managed bidding process,
provided architectural direction, overseen general and media systems
construction. Projects: Greensboro Public Library, Minnesota Continuing Legal
Education Conference Center, KEY Investments, Rush City Correctional Facility,
Hennepin County Medical Examiners, City of Arden Hills Council Chambers, City
of Brooklyn Park Council Chambers, University of Minnesota McNamara Alumni
Center: Regents Boardroom, Foundation Boardroom, Medical Foundation
Conference room, Alumni Association Conference Room, Great Room &
Memorial Hall.
• Served as a Consultant to the Administrative Office of the Unites States Courts
on the following'courtroom projects: Minneapolis, MN; St. Paul, MN; Cleveland,
OH; Helena, MT; Butte, MT; Phoenix, AZ; Tucson, AZ; Austin, TX; Columbia, SC;
Charleston, SC; Aberdeen, MS; Concord, NH; Portland, ME; Bangor, ME;
Milwaukee, WI.
Moorhead lei
6081 Yukon Ave North New Hope, MN 55428
Voice: 763- 537 - 5382. Fax: 763 -971 -8585
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•
cli nical Systems , 'Proposal
•h
pkins Council Chamber Renovation, Technicai1 edia'Systems Equi enia and
Jr` ,�" Installa•oayi`' " �
Proposed Means and Methods of Implementation Continued:
6. Calibration all rear projection mirrors as required for optimum
projection systems performance. This includes physical
adjustments and simple surface cleaning with authorized cleaning
agents for the mirror surface.
7. Provide, install and calibrate for optimum performance one (1) new,
Zantech, infrared receiver.
8. Provide, install and calibrate for optimum performance two (2) new,
Zantech, infrared emitters. One (1) infrared emitter shall be affixed
to the infrared eye of each projector.
9. Remove existing RGBS breakout cables at each projector location.
10. Provide and install two (2) new, Extron, 26- 399 -01, SY -15 DM-
RGBSF, 15pin HD male to RGBS female, breakout cables one (1)
at input one of each projector location.
11.1 • o o r h e a d Media shall provide, install and calibrate for
optimum performance, one (1) Extron, 60- 312 -01, VSC -150, Scan
Converter as specified. Moorhead M e t a will further
supply one (1) Extron, 60- 190 -01, Rack Shelf for VSC -150.
12. Upon substantial completion of project, Kyle Moorhead shall
prepare a punch list and coordinate a site inspection with David
Skoog.
13. Upon completion of punch list items, M o o r h e a d .Media will
compose a user manual as specified within the project manual_
User manual will include component owner manuals, step -by -step
non - technical user instructions, and serial number schedule. There
are no project record drawings anticipated as no electronic design
changes are anticipated. User manual will be submitted to David
Skoog for review and approval.
14. Upon consultants' approval of user manuals, Moorhead
e a shall provide eight (8) hours of training. Training will
cover user and technical education.
15. Cables installed by Moor b o a d Media shall be labeled with
the Brady labeling system. Three lines will be present on each
cable label with the following format: Top Line = Signal Source,
Middle Line = Cable ID, Bottom Line = Signal Load (Destination).
Cables will be labeled at each connector.
16. Components will be labeled with adhesive laser labels affixed to a
viewable section of the component. Project Manual ID noted.
Moorhead Nedia
6081 Yukon Ave North
\r r,P- 763- 537 -51
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New Hope, MN 55428
F x 741- 971 -
UJ 007/025
10/19/2001 FRI 16:17 FAX 651 292 1063 ELECTRONIC INTERIORS
•
4,`opkins Council Chamber Renovation TechnicaIiMedia Systems Equipment,
• _ _.. _ . .,,...-_. " u �.�.v .i • 1 , 1(': • ... 18tu.. .V'.. LL � . 1�...._ . •4• _ ..� ... ,. .. .,TIL$�A]Il�
Project Bid: $18,999.84
Equipment:
Labor:
Applicable Direct Project Expenses:
Shipping & Handling:
Applicable Licenses, Insurance & Bonds:
Subtotal:
MN Sales and Use Taxes:
Total Base Bid:
$15,405.59
$ 1,771.25
$ 174.34
$ 53.92
$ 435-13
$17,840.23
$ 1,159.61
$18,999.84
Alternate One: ($250.00) Deduct
Alternate One, if chosen, provides a Base Bid Deduction totaling $250.00 in
exchange for the one (1) existing CRT style projector and applicable breakout
cables.
Alternate Two: $2,500.00 Add
Alternate Two, if chosen provides a more advanced method of controlling the
projectors by incorporating custom, push button controls at the control console
and a programmable infrared transmission component. Push buttons and related
projector controls include: ON, OFF, INPUT. The base bid provides a method of
control via the projector remote.
y Alternate Three: $1,500.00 Add
Alternate Three includes the drawing, in AutoCAD 2000 format, existing audio
and video as -built drawings_
6081 Yukon Ave North
Voice: 763-537-53g2
M o o v h e a d Media, will honor these prices upon contract award and for
thirty calendar days without contract award.
Moorhead. Me .ii
Page 8 of 11
• New Hope, MN 55428
Fax 763 - 971 -8585
g1009/025
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Moorhead ?.M a tf a has a long history of satisfied customers. Please review the
list of recent projects. We are bonded, insured, and come highly recommended from our
customers. We are proud of our accomplishments and are enthusiastic for the
opportunity to earn your business.
City of Minnetonka — Council Chambers Media Upgrade
City of Hutchinson — Council Chambers Consulting
City of Watertown — Council Chambers Consulting
City of Howard Lake — Cable Access Consultation
City of Waverly — Gable Access Consultation
North St. Paul, Maplewood, Oakdale Schools
• District Boardroom — Architectural Consultation, Design, & Installation
• North High School Media Center — Satellite Systems
Lake Area Technical Institute — Media Center, Design & Installation
Tierney Brothers, Inc.
• Canadian Pacific Railway — Conference Room Projection
• ISD 833 — Installed several 27" Monitors
• University of Minnesota — Classroom(s) Presentation Systems
• Word of Life — Large Electric Screen and Projector in Chapel
• Easter Lutheran Church — Chapel Projection & Presentation
• The Life Church — Rear Screen Projection & Presentation
• MG 1 Pharmaceutical — Installed Five (5) Electric Screens
• City of Vadnais Heights — Engineered Media Systems for Chambers
• Hastings High School — RF Head -End, Classrooms Presentation Systems
• Minnesota Army National Guard — Theatre Presentation System Upgrade
• Reliastar — N. American Command Ctr "War Room" Presentation System
Electronic Interiors, Inc.
• City of Gross lie, MI — Media Systems Design
• Metris Corporation — Boardroom & Videoconferencing Design
Peace Lutheran Church — Audio, PA, & Broadcast Systems
First Congregational Church of Christ — Audio, PA, & Broadcast
Mother of God Monastery — Chapel & Conference Room Sound
Hutchinson Community Video Network — TV Studio & Editing Suite
Winking Bull Productions — Digital Audio Mastering Studio
Jim Thompson Productions — Remote Audio Production System
Faehn Radio Enterprises — Radio Stations Engineering Services
Gerry's Super Value — Surveillance Systems
Chad & Krystal Stueven, Brian & Carol Moorhead, Mary Robinson, Selmer &
Jeanette l)tnie, Pat & Nancy Hart, John Wiik — Horne: Voice, Data, RF, CCTV, &
Theaters
Moorhead Metier
6081 Yukon Ave North New Hope, MN 55428
Vn;rer 7#■3- 517_cIg7 "Pas • 761-S17 1..?CRS
ICVi LPL {)d WVU Vv.11100111,.: 111l:di .t
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cy nical NCe:dia Syst&fl1 .Pr.v
epkins Council Chamber Ren''ovation Technic-at: Media: Systems Equipmentu,and`
;.. ,.,
General:
Kyle Moorhead of Moorhead .SM a ct i s respectfully submits a proposal for
the City of Hopkins Council Chamber Renovation Technical Media Systems
Equipment and Installation. This proposal is submitted to David Skoog, Senior
Consultant, Electronic Interiors, Inc for review, approval and recommendation for
award to the City of Hopkins. This proposal was generated following the project
manual issued by Electronic Interiors, inc. Friday, October 12, 2001. After review
of the project manual, Kyle Moorhead visited the job site, questioned David
Skoog, and has become familiar with site conditions directly related to this
project. Moorhead a ti a acknowledges that the project manual is the
governing constitution of the project.
Proposed Means and Methods of Implementation:
1. Upon award notice, Moorhead Media shall produce a Contractors
Agreement or contract to the City of Hopkins for review and
approval.
2. Remove existing projector(s), existing mounting hardware and
specific cables and adapters for these projectors.
3. Remove existing scan converter, existing mounting hardware and
applicable cables /adapters.
4. Provide, install, and calibrate for optimum performance two (2) new,
3M, MP8770 XGA, 2200 Lumen projectors (VDP01 & VDP02).
Moor head 441 a di a is knowledgeable of the specified Barco
Graphics 6300 projector, is familiar with its performance, and
respectfully substitutes the Barco Graphics 6300 with the 3M,
MP8770. Moor h es it _Media endorses the 3M, MP8770 as
a component that is equal to or better than the specified projector
and will technically perform as specified within the project manual.
5. Provide, install and calibrate for optimum performance two (2) new,
3M, EP8755A, short throw lenses (LNS01 & LNS02) onto each of
the 3M, MP8770 Projectors. Moor h e a d .14t e di a is
knowledgeable of the specified Barco R9840380 short throw lens,
is familiar with its performance and respectfully substitutes the
Barco R9840380 with the 3M, EP8755AS. Moor h e a d
Media endorses the 3M, EP8755AS as a component that is
equal to or better than the specified lens and will technically
perform as specified within the project manual.
Moorhead e eta
6081 Yukon Ave North New Hope, MN 55428
I___ ^ K^n ion •ge,r
1CyZa,,,rnoorta sy,n wycvs 9 9chouCuiea.w,.Com
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nical' I I la Svsteerns ;1 teposal
opkins Council Chamber Teehnical4edia Systems Equipment ud,
Instilatthon*
Project Schedule:
Bid Submitted to Electronic Interiors:
Project Award:
Contract submitted to City of Hopkins:
Signed Contract returned to Moor h e a d
Equipment Orders Placed:
Council Meeting:
Installation:
Installation:
Substantial Completion:
Punch List Creation:
Consultant Walkthrough:
Project Manual Submitted to Consultant for Approval:
Project Training:
Council Meeting/ M o or head t o di a will attend:
Council Meeting:
Council Meeting:
Moorhead _Media
6081 Yukon Ave North
voice-761-517-51g/
Page 7 of 11
New Hope, MN 55428
Fax: 783- 971 -R 5R5
irw w. i, 4LV t nCau T ie +J !a,. n,
October 19, 2001
October 26, 2001
October 29, 2001
October 30, 2001
October 30, 2001
November 06, 2001
November 08, 2001
November 13, 2001
November 14, 2001
November 14, 2001
November 15, 2001
November 15, 2001
November 20, 2001
November 20, 2001
December 04, 2001
December 18, 2001
• Any changes in project schedule will be communicated by Moor h e a d
e chi a to city and consultant.
• Equipment is in stock and available. Therefore, the project could begin
earlier if award date was moved up.