CR 01-123 Approve Amendment to Excelsior Blvd, Phase II
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August 30, 2001
HOPKINS
Council Report 2001-123
Approve Amendment to Excelsior Boulevard, Phase II Engineering Services Agreement
Proposed Action.
Staff recommends adoption of the following motion: Move that Council authorize the
Mavor and City Manager to sign and execute amendment no. 1 to Excelsior Boulevard.
Phase II Reconstruction Agreement for Professional Services in the amount of $7.160
for landscape and streetscape design services. Proiect 2001-05.
Overview.
On June 5, 2001 City Council approved an engineering services agreement with Bolton
& Menk, Inc. (BMI) for design of the Excelsior Boulevard/Milwaukee St and Jackson
Ave/St Louis St intersections and revisions to the Excelsior Boulevard design. On
August 8, 2001 City Council approved the roadway plan preliminary layout. This
amendment includes professional services regarding revisions to the current landscape
plan and adds new concept landscape design & approvals plus final landscape design
services at 7010 of construction cost to the current BMI agreement.
Primary Issues to Consider.
· Staff recommendation
Staff recommends approval of the amendment. The proposed fees are reasonable plus
Hoisington-Koegler Group has provided landscape/streetscape design services thus far
on this project. They should be the designer of these revisions and new landscape
areas. It is important that HKG coordinate closely with BMI on their design to ensure
timeliness and constructability of the new improvements.
Supporting information.
· ~Mlletter and amendment
Steven J. Stadler, Public Works Director
Financial Impact: $ 7.160 + 7% of estimated construction cost Budgeted:Y/N -1i- Source: TIF
District 2-11 funds _
Related Documents (CIP, ERP, etc.): 6/13/01 BMI Professional Services Aareement
Notes:
E30LTON &.. IVIENK, INC.
Consulting Engineers & Surveyors
1515 East Highway 13 · Burnsville, MN 55337-6857
Phone (952) 890-0509. FAX (952) 890-8065
August 23, 2001
Mr. Steve Stadler, P .E.
Public Works Director
City of Hopkins
1010 First Street South
Hopkins, MN 55343
RE: Addendum No.1 to Agreement For Professional Services
Landscaping Services
Excelsior Blvd. Improvements
City of Hopkins, MN
BMI Project No. T11.20559
Dear Steve,
Enclosed, please find two (2) copies of Addendum No.1 to the Agreement for Professional Services
for Landscaping services for the Excelsior (CSAH 3) improvements. This includes the costs from
Hoisington Koegler Group Inc. as well as the need for BMI staff to translate drawing from.
Microstation to AutoCAD and to attend the preliminary meetings. The coordination of the landscape
plans into the final plan set is already in our original agreement. Please review this addendum, and
upon your approval, please sign both copies, and return both to our office. We will return a fully
executed original to you.
We appreciate your consideration of Bolton & Menk, Inc. Please contact us if you have any
questions regarding this document.
Sincerely,
BOLTON & MENK, INC.
Ron Roetzel, ,
Transportation Department Manager
F:'-Transportation\HECO\Tl 120571 - Hopkins\Agreement\stadler 082301.wpd
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MANKATO · FAIRMONT · SLEEPY EYE · BURNSVILLE · WILLMAR
AMES, IA · LIBERTY, MO
An Equal Opportunity Employer
ADDENDUM NO.1
AGREEMENT FOR PROFESSIONAL SERVICES
REVISIONS TO :
COUNTY PROJECT 9227
CSAH 3 - TH 169 to CSAH 20
SAP No. 27-603-29
CITY OF HOPKINS, MINNESOTA
This Addendum shall become a part of the original Agreement for Professional Services, dated
June 13, 2001. This addendum is in regards to landscaping revisions and additions to the CSAH
3 / Excelsior Boulevard Improvement Project.
1.A. STREETSCAPING PLAN
F or the purposes of this Addendum, Basic Services to be provided by the
CONSULTANT and it's SUBCONSULTANT, Hoisington Koegler Group Inc., for the
streetscape plans are outlined as follows:
Construction plans and specifications shall be revised and created showing proposed
streetscape landscaping along Excelsior Boulevard between TH 169 and Blake Road, and
will also include St. Louis Street from Excelsior Boulevard to Jackson Avenue. This
work will be completed in accordance with the approved layout for the Excelsior
Boulevard / Milwaukee Street - St. Louis Street intersection. The plans will follow the
same landscape concept as previously completed for Hennepin County CSAH 3
(Excelsior Boulevard) construction plans.
I.B. ENGINEERING COSTS
The engineering cost for the above described services is as follows:
Phase 1 - Concept Stage (cost not-to-exceed)
A. Translation of base drawings (2 times) $ 600
B. Landscape Concept Plans (by HKG) $5,200
C. BMI Administration (10%) $ 520
D. Two Meetings $ 840
Task Subtotal $7,160
Phase 2 - Construction Drawings Stage (cost not-to-exceed)
A fee of 7% of the agreed cost estimate of the concept stage streetscape
plus 10% of this sum for contract and invoice administration. A contract
addendum will be prepared after concept approval to specifically identify
a fee.
Phase 3 - Construction Stage (hourly)
Landscape staff time will be billed on an hourly basis at a rate of $90 per
hour plus reimbursable expenses. This rate will be billed directly to the
City of Hopkins by Hoisington Koegler Group, Inc.
I.C. SIGNATURES
This instrument embodies the whole agreement of the parties, there being no promises,
terms, conditions, or obligation referring to the subject matter other than contained
herein. This Agreement may only be amended, supplemented, modified, or canceled by a
duly executed written instrument signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
in their behalf.
CLIENT: CITY OF HOPKINS
CONSULTANT: BOLTON & MENK, INC.
Eugene J. Maxwell, Mayor
Steven C. Mielke, City Manager
Date
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