VII.1. Planning & Zoning Commission 2023 Annual Work Plan; KrzosMEMO
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: Ryan Krzos, City Planner
Date: November 14, 2022
Subject: Planning & Zoning Commission 2023 Annual Work Plan
Proposed Action
Staff recommends that the Council offer any comments or direction regarding the proposed 2023
work plan for the Planning and Zoning Commission.
Overview
The work plan is intended to allow for the City Council to better communicate with and monitor the
work of the Planning & Zoning Commission.
In 2022, the work plan included review of the updated zoning ordinance, training opportunities and
the process to develop the 2023 work plan. Staff and the Commission discussed the 2023 work plan
at the September 27, 2022 regular meeting. The consensus of the commission was to include the
following items:
• Formulate and implement a community outreach plan centered on education and
engagement for the updated zoning ordinance. Staff will work with the Commission to
develop a plan that may include planning outreach events or putting together educational
and/or tabling materials. and;
• Further commission training opportunities; The Commission requested general Commission
member training as well as training specific to Hopkins’ long-range planning initiatives and
development related policies.
Staff and Planning and Zoning Commission Chair White will present the draft work plan to the
Council for additional direction and feedback.
Attachments
• Planning & Zoning Commission 2023 Annual Work Plan
• 2023 Planning & Zoning Commission Annual Calendar
Planning & Zoning Commission
2023 Annual Work Plan Proposal - DRAFT
Initiative ☒ New Initiative
☐ Continued Initiative ☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Community education and implementation of
new zoning code. Staff will work with the
Commission to develop an engagement plan
that may include planning outreach events or
putting together tabling materials.
On-going $500 Staff liaison to support
Progress Report:
Initiative ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Planning & Zoning Commission Training.
Includes general Commission member training
as well as training specific to Hopkins’ long-
range planning initiatives and development
related policies.
On-going $349 paid in
2021
Staff liasion
Progress Report:
Ongoing Responsibilities
Review and conduct public hearings for development applications and make recommendations to the City Council
Planning & Zoning Commission
2023 Annual Work Plan Proposal - DRAFT
Other Work Plan Ideas Considered for Current Year or Future Years
Zoning Ordinance Update check-in.
Proposed Month for Work Session: October 2023
Staff Comments: Staff will present the draft 2023 Annual Work Plan to the Commission during
their regular September meeting. Based on feedback from the Commission,
staff will update the draft work plan and present it to the City Council at their
regular meeting on November 14th for further discussion and comment.
Council Comments:
2023 PLANNING & ZONING COMMISSION ANNUAL CALENDAR - DRAFT
January • Education and Engagement Plan Work Session
• Planning & Zoning Commissioner Training?
February • Approve Education and Engagement Plan
• Planning & Zoning Commissioner Training?
March • Planning & Zoning Commissioner Training?
April • Planning & Zoning Commissioner Training?
May • Planning & Zoning Commissioner Training?
June • Annual Meeting & Election of Chair and Vice Chair for 2022-2023
• Planning & Zoning Commissioner Training?
July • New Commissioners for 2022-2023 Sworn In and Begin Term
• Planning & Zoning Commissioner Training?
August • Discussion of 2024 Annual Work Plan
• Planning & Zoning Commissioner Training?
September • Final Draft of 2024 Annual Work Plan
• Planning & Zoning Commissioner Training?
October • Present 2024 Draft Annual Work Plan at City Council Work Session
• Planning & Zoning Commissioner Training?
November • City Council Takes Action of 2024 Annual Work Plan
• Planning & Zoning Commissioner Training?
December • Regular Planning & Zoning Commission Scheduled for December 26th
Subject to Change. Please Hold December 19th as Alternative Date