CR 08-076 LRT Regional Trail Winter Activities Permit~~TY OF
NAPKINS
August 14, 2008 Council Report 2008-076
LRT REGIONAL TRAIL WINTER ACTIVITIES PERMIT
Proposed Action
Staff recommends adoption of the following motion: uMove to adopt Resolution 2008-047 approving
winter activities of hiking, biking and pet__walking on the four re~,ional trails in Hopkins."
Overview
Three Rivers Park District allows certain winter activities on the regional trails, contingent upon
approval from the Park District's Board of Commissioners. This approval requires a verification of
formal City Council Action approving the proposed activities. If no formal action is taken the trails will
be signed as closed, by order of the local City Council. This procedure is the same as that used for
the last twelve winter seasons.
Primary Issues to Consider
• Certificate of Insurance
• Is this process the same as the process used in other years?
• What happens if the city does not approve a permit?
• Does this action impact additional funding or staff work loads?
Supporting Documents
• Winter Use Permit
•
• Proposed Resolution 2008-047
a'
Ray tma ,Parks & Streets Superintendent
Financial Impact: $ 0 Budgeted: YIN Source:
Related Documents (CEP, ERP, etc.):
Notes:
Primary Issues to Consider
0 Certificate of Insurance
A certificate of insurance naming Three Rivers Park District as an additional insured is required. This
was completed last year as well and is taken care of by the Finance Director.
0 Is this process the same as the process used in other years?
This process is the same as that completed for the last twelve seasons. We experienced many
favorable comments on having the trails plowed and maintained for winter hiking and biking. There
were no problems with vandalism. The maintenance tasks required snow plowing and occasional
sanding because of ice build-up.
4 What happens if the city does not approve a permit?
If the City Council does not approve a winter permit, Three Rivers Park District will close the trails at
the city limits and post °Trail Closed" signs as per direction of Hopkins City Council.
4 Does this action impact additional funding or staff work loads?
City crews have been plowing and maintaining these trails for the last several winters. The impact on
staff is minimal to plow and sand. Use patterns are fairly high, which should justify continued winter
maintenance.
ThreeRivers
PARK DISTRICT
Memo
DATE: August 1, 2008
T0: Ray Vogtman
City of Hopkins
FROM: Margie Walz, Associate Superintendent
Division of Parks and Natural Resources
763/559-6746
SUBJ: Regional Trails - 2008-2009 Winter Trail Activities Permit
PLEASE RESPOND TO THIS REQUEST BY SEPTEMBER 22, 2008
Enclosed is a copy of the 2008-2009 Winter Use Permit request form for regional trail segments
located within your community, Please determine the level of winter use you are requesting, fill
out the application farm and follow the procedures outlined below, If your community does not
plan to authorize any winter use activities, please indicate (none) in the box at the top of the
permit and return it so that the trail can be signed as CLOSED, by order of your city council.
The Winter Use Permit ultimately authorizes your City to utilize the section of trail for the use
you request. Permitted activities are determined by individual communities, contingent upon
approval from the Park District's Board of Commissioners, An updated Certificate of
Insurance, naming Three Rivers Park District as an additional named insured, should
be submitted with the permit application. Coverage will need to show inclusive dates
from November 15, 2008 and March 31, 2009. Please include proposed rules and
regulations for winter use, as well.
Permit requests should be submitted to Janet Haben, Administrative Assistant, and include
verification of formal Citv Council action agprovinA the proposed activities fa copv of
appropriate meeting minutes. Some cities have elected to pass board motions authorizing
multi-year Winter Trail Activities Permit applications. This is completely acceptable to the Park
District and may save you administrative time. If your city has already pre-authorized multi-
years, please submit an updated Winter Use Permit and Certificate of Insurance.
If you have questions regarding this, please contact me at 763/559-6746. Thank you.
c: Jonathan Vlaming, Senior Manager of Planning
3000 Xenium Lane N., Plymouth, IvIN 55441 Phone: 7631559-9000 Fax: 7631559-3287
THREE RIVERS PARK DISTRICT
REGIONAL TRAIL SYSTEM
2008-2009 WINTER USE PERMIT
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Authorization is hereby requested from the Park District Board of Commissioners to use
portions of the Regional Trail Corridor for winter use activities between November 15, 2008
and March 31, 2009, as determined by each municipality within guidelines set forth herein on
District property located within individual City boundaries.
It is understood and agreed that approval from the Park District Board of Commissioners is
contingent upon the following conditions:
1. The City agrees to defend, indemnify, and hold harmless the Park District, its
officials, officers, agents, volunteers, and employees from any liability, claims,
causes of action, judgments, damages, losses, costs or expenses, including
reasonable attorney's fees, resulting directly or indirectly from any act or omission of
the City, its respective contractors, anyone directly or indirectly employed by the,
and/or anyone for whose acts and/or omissions they may be liable for related to the
winter use of the Regional Trail Corridor. If City maintains general liability insurance
at the time this permit is issued, City shall provide the Park District with a Certificate
of Insurance, naming Three Rivers Park District as an additional named insured.
2. The City agrees to maintain the trail, including, but not limited to, any plowing,
sweeping, sanding, packing, trash pick-up, and sign replacement, between November
15, 2008 -March 31, 2009. For ice control on aggregate trails, Cities agree to use buff
colored, 3/8" clear limestone chips from Edward Kramer and Sons, Burnsville, MN.
Edward Kramer and Sons is the only aggregate pit that supplies the buff colored
limestone that has been specified for use on these trails. Paved trails can be treated
with asalt/sand mixture or other approved chemical treatments. The City further
agrees to immediately address all safety issues on or adjacent to trails,
to
to
3. The City will provide signage at locations approved by the Park District, notifying the
public of authorized winter activities within its city limits; activities may include, but
are not limited to, hiking, biking, cross-country skiing, snowshoeing, or pet walking.
Winter use signs must be installed by the City at designated locations prior to
November 15, 2008 and removed by the City no later than April 15, 2009. These
signs are totally the responsibility of each municipality.
4. Snawmobiling is not allowed on Park District regional trails. Permitted use for
snowmobiles will be limited to direct crossings only. The Hennepin County Regional
Railroad Authority (HCRRA) does not allow snowmobiling or other motorized use within
its corridors. The Lake Minnetonka LRT Regional Trail and the Minnesota River Bluffs
LRT Regional Trail are located on HCRRA corridor property and permission for a
snowmobiling crossing of either corridor must be obtained from the HCRRA prior to
requesting permission from the Park District for a snowmobile crossing of the regional
trail within the corridor, If a snowmobile crossing is permitted, cities must take steps
to keep snowmobiles from damaging paved trails, bridges and other property.
5. The City agrees to enforce rules and regulations established by the municipality as
part of its request for a Winter Use Permit.
6. The City agrees to repair all trail surface damage that occurs as a result of winter trail
activities and/or maintenance, including, but not limited to, bituminous/concrete
repair, bridge deck repair, grading or adding aggregate pursuant to guidelines
established by the Park District,
7. The City agrees that winter trail use will be available to all persons, regardless of
residence.
Each City is required to submit its annual permit requests, including proposed rules and
regulations, by September 22, 2008, after which the Park District may take up to 45 business
days to process. Each permit request must be submitted as a result of formal City Council
action, with accompanying verification, agreeing to the terms and conditions outlined by the
Park District's Winter Use Permit. It should be further understood that no winter activity will
be allowed on segments.of the Regional Trail Corridor where municipalities do not request and
receive permits.
The Park District reserves the right to terminate a permit at any time, if the conditions set
forth herein are not followed.
Signed;
Title: ~~• ~/-~~L4
(Authorized representative of the City)
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION N0.2008-047
RESOLUTION APPROVING REGIONAL TRAIL WINTER USE
WHEREAS, it is understood and agreed that year round activities such as hiking and
biking are beneficial to the health and well-being of all person, and
WHEREAS, The City agrees that winter trail use will be available to all person, regardless
of whether or not they are City residents, and
WHEREAS, The City encourages such health related winter activities by maintaining three
regional trails between November 15 -March 31, and
WHEREAS, maintenance includes plowing, sweeping, sanding, trash pick-up and sign
replacement and immediately addressing all safety issues,
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hopkins,
Minnesota, hereby requests from Three Rivers Park District the authorization to allow
winter use activities such as hiking, biking, and pet walking on the three regional LRT trail
corridors located in the City.
Adopted by the City Council of the City of Hopkins, Minnesota this 16th day of September,
2008.
BY
Eugene J. Maxwell, Mayor
ATTEST:
_______
Terry Obermaier, City Clerk