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CR 08- 088 Henn. Cty. Enviornmental Response Fund, Sub-Recipient Agreement - Fifth Ave FlattG~TY OF September 11, 2008 H O P K I N S Council Report 2008-088 HENNEPIN COUNTY ENVIRONMENTAL RESPONSE FUND SUB-RECIPIENT AGREEMENT -FIFTH AVENUE FLATS/DORAN PRATT DEVELOPMENT Proposed Action Staff recommends adoption of the following motion: Move to approve the sub-recipient agreement between the City of Hopkins and Doran Pratt Development relating to the Hennepin County Environmental Response Fund agreement, and authorize_ its PxPri Minn With this motion the agreement will be executed and forwarded to Doran Pratt Development for their execution. It is understood that staff may make necessary modifications to the agreement prior to execution. Overview At the request of Doran Pratt Development, the City of Hopkins applied for and received a grant award of $618,842 through the Hennepin County Environmental Response Fund Account. The grant funds will be used for environmental clean-up, allowing for the site to be redeveloped into amixed-use project of apartments and retail. The grant agreement with Hennepin County details accounting and record keeping requirements, disbursement procedures, reporting and other miscellaneous items. As a condition of receiving the grant funds, staff is recommending Doran Pratt Development be required to execute asub-recipient agreement obligating them to fulfill all the obligations of the grant agreement. Primary Issues to Consider Through the sub-recipient agreement obligations of the grant agreement will be passed on to Doran Pratt Development. In addition they will also be required to indemnify the City of Hopkins of all liability and reimburse the City of all out-of-pocket expenses incurred. Supporting Information • Draft Sub-recipient Agreement ~ , ~ ,. ~ ~~- ~. •-i" ~, Kersten,Elverum Directo'i~ of Planning & Development Financial Impact: $ 0 Budgeted: Y/N Source: Related Documents (CIP, ERP, etc.): Notes: SUB-RECIPIENT AGREEMENT THIS AGREEMENT, made on or as of the day of , 2008, by and between the City of Hopkins, a home rule charter city under the laws of the State of Minnesota (hereinafter referred to as the "City"), having its principal office at 1010 First Street South, Hopkins, Mirulesota 55343, and Doran Pratt Development, LLC, a Minnesota limited liability company (hereinafter referred to as the "Redeveloper"), having its principal office at 7803 Gleiu~oy Road, Suite 200, Bloomington, MN 55439. RECITALS: A. The Redeveloper is in the process of acquiring and redeveloping certain real propertty located on Mainstreet between Fifth and Sixth Avenues within the City (which real property is referred to herein as the "Redevelopment Property"); and B. The redevelopment of the Redevelopment Property includes the investigation, assessment, removal, handling and disposal of contaminated soils and other materials located on the Redevelopment Property and vapor mitigation and demolition of two structures on the Redevelopment Property; and C. At the request of the Redeveloper, the City applied for grant funds from Hennepin County's (the "County") Department of Environmental Services (the "Department') to provide funding for investigation and response actions described in the Application identified in Recital Paragraph D and in Exhibit A to the Grant Application and related to the contaminated soils and other work described in Recital Paragraph B on the Redevelopment Property (which investigation and response actions are referred to herein as the "Work") and D. Pursuant to an Application to the County dated , 2008, (the "Application''), the City was or shall be awarded an Environmental Response Fund Grant (the ``Grant") in the amount of $618,842.00, which Grant will be disbursed by the County to the City pursuant to the terms and conditions of the Environmental Response Fund Grant Agreement attached hereto as Exhibit A (the "Grant Agreement"); and E. The Redeveloper has agreed to pay any amount by which the cost of the Work exceeds the Grant; and F. The parties desire to set forth in writing their agreement as to the disbursement of the Grant from the City to Redeveloper. NOW, THEREFORE, in consideration of the foregoing Recitals and the mutual representations, warranties, covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1 fopCiviUSubRecipientA~mt-DoranPratt 1. Accuracy of Recitals. The parties agree that the above Recitals are true and accurate and are incorporated in and made a part of this Agreement. 2. Disbursement of Grant Funds. If and to the extent that the City receives funds pursuant to the Grant Agreement, the City shall timely disburse them to or for the benefit of the Redeveloper solely for the uses and purposes for which such funds were disbursed by the County, subject to the terms and conditions of this Agreement and the Grant Agreement. The City makes no representation or warranty concerning the availability or sufficiency of the Grant. 3. Use of Funds. Redeveloper shall use any and all funds disbursed to it hereunder solely to pay, or to reimburse itself for paying, the costs and expenses incurred by Redeveloper in connection with the Work and otherwise in accordance with and subject to the conditions imposed upon the City in the Grant Agreement. Redeveloper shall take all steps necessary to assure such use of funds through its contracts with its contractors. 4. Redeveloper Obli atg ions. The Grant Agreement is incorporated in and made a part of this Agreement in its entirety. Redeveloper does hereby assume and agree to perform and observe all of the covenants, obligations, agreements and conditions to be performed or observed by the City under the Grant Agreement. Without limiting the generality of the foregoing, the Redeveloper specifically agrees as follows: A. Redeveloper: i) is the fee owner of all tracts or parcels of land comprising the Redevelopment Property on which the Work is to be performed; or ii) has entered into Purchase Agreements or Option Agreements by which Redeveloper is entitled to acquire fee title to all parcels comprising the Redevelopment Property on which the Work is to be performed. Redeveloper has obtained irrevocable written approval for the performance of the Work from all owners of parcels that Redeveloper has not yet acquired fee title to, and Redeveloper has the legal right to perform the Work on the Redevelopment Property. Redeveloper shall deliver to the City copies of all Purchase Agreements and Option Agreements for parcels comprising the Redevelopment Property to which Developer has not yet acquired fee title together with the Owner's approvals for performance of the Work. B. The Redeveloper shall expeditiously and diligently commence and pursue the Work within the time frames specified in the Application and Grant Agreement. Redeveloper shall immediately notify the City in the event of any change in the prospects for the timely completion of the Work. C. All contracts for performance of the Work shall comply with the provisions of Paragraph 5 of the Grant Agreement. Redeveloper shall perform the Work, and shall include in any contract for performance of any part of the Work provisions requiring the contractor to perform such part of the Work fully in compliance with the terms and conditions of the Grant Agreement and in a good and worlclnanlike manner and in accordance with applicable state and federal laws and regulations, including, without limitation, applicable MPCA regulations and requirements and applicable OSHA regulations, including the federal Hazardous Waste Operations and Emergency Response Standards (29 CFR 1910.120 and 29 CFR 1926.60. HopCivil/SubRecipientA~mt-DoranPratt 2 D. In the event that the County, pursuant to Paragraph 6 of the Grant Agreement, demands return of grant funds already disbursed, Redeveloper forthwith shall within ten (10) days of demand by the City pay the City the amount demanded by the County. E. Redeveloper shall comply with all record keeping and audit requirements of the Grant Agreement and maintain accurate and. complete books, accounts and records pertaining to the Work (including without limitation any independent audits of Redeveloper required by the Grant Agreement) and pel-lnit City, County and Minnesota State Auditor representatives and other parties designated in the Grant Agreement to have free access to and to inspect and copy all books, accounts, recol-ds and contracts relating to the Work and to discuss the same, as well as the progress and findings of the Work, with Redeveloper's project managers at reasonable times and intervals. The Redeveloper shall retain such materials and such access and rights shall be in force and effect during the period of the Grant Agreement and for six (6) years after its termination or cancellation. Upon request, Developer shall deliver to the City accurate and complete copies of all books, accounts, records, contracts and other docun1e11ts related to the Work and required to be maintained pursuant to this Agreement and the Grant Agreement. The docu111e11ts to be delivered to the City shall include, but are not limited to, all results of tests and inspections perfor111ed as part of the Work and all reports, summaries and assessments related to or describing the Work or results thereof. All documents delivered to the City pursuant to this Agreement shall be public infol-lnatioll, and may be retained by the City. F. Redeveloper shall prepare and timely SUb2111t t0 the City and County all reports on grant fund distribution and Work progress as required by the Grant Agreement. The City shall not be obligated to make applications for disbursement to the County under the Grant Agreement until and unless Redeveloper has provided all required documents and information to the City. G. 1'he City's authorization of the submission of the Applications under the County's ERF Program was predicated on the understanding that the City would not incur any financial obligations and that the Redeveloper would be responsible for the payment of all cost of the Work in excess of the Grant, 111c1ud1llg, W1t110Ut 111111tat10I1, ally regUlred local contribution or local match required under the Programs. If the City is required to actually pay any amount in connection with the Grant, the Redeveloper shall within ten (10) days after request by the City, and as a condition of the City's payment of such amounts, pay or reimburse the City for such amounts. H. The Redeveloper shall provide all certifications at the times the same are required to be provided under the Grant Agreement. I. The Redeveloper agrees at all times during the term of this Agreement and for two (2) years after the termination hereof,, to have and keep in force, and to require its contractors and subcontractors to have and keep in force, the following insurance coverage: HopCivil/SubRecipienlAgmt-Doran Pratt 3 Commercial General Liability on an occu><~ence basis with Contractual Liability Coverage: Limits General Aggregate $2,000,000 Products-Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence - Combined Bodily Injury and Property Damage $1,000,000 2 3 4 Automobile Liability -Combined single limit each occurrence for $1,000,000 bodily injury anal property danlage covering owned, non-owned, and hired automobiles. Workers' Compensation and Employer's Liability: a. Workers' Compensation Statutory If the contractor is based outside the State of Minnesota, coverage must apply to Minnesota laws. b. Employer's Liability. Bodily Injury by: Accident -Each accident $500,000 Disease -Policy Limit $500,000 Disease -Each Employee $500,000 Professional Liability -Per Claim and Aggregate $ l ,000,000 The Redeveloper and any contractor or subcontractor performing any of the Work under this Agreement shall furnish certificates of insurance to the City for the insurance coverages listed above, and provide updated certificates as coverage expires. Neither the Redeveloper nor any contractor or subcontractor shall commence the Work until the Redeveloper and any contractor or subcontractor has obtained the required proof of insurance which clearly evidences required insurance coverage. Redeveloper shall otherwise comply with the requirements of Paragraph 9 of the Grant Agreement related to insurance and provide all insurance policies and coverages required thereby, all without cost to the City. The foregoing insurance coverages and requirements may be satisfied by the Redeveloper or the Redeveloper's contractors purchasing and maintaining in effect insurance policies and coverages complying with the requirements stated in this Paragraph 4. By entering into this Agreement, City does not waive any statutory, common law or other immunities or limitations on City's liability, and City specifically reserves all such immunities and limitations of its liability. J. The Redeveloper shall include in any contract, provisions that require its contractors to comply with all applicable state and federal laws and regulations regarding employment and workplace safety. 11ohCivil/SubRccipicntAgmt-DoranPratt In accordance with the City's policies against discrimination, no person shall be excluded from full employment rights or participation in or the benefits of any program, service, or activity on the grounds of race, color, creed, religion, age, sex, disability, I1larital status, sexual orientation, public assistance status, or national origin; and no person wllo is protected by applicable Federal or State laws, rules, or regulations against discrimination shall be otherwise subjected to discrimination. 5. Disbursement Procedures. A. Redeveloper shall prepare and submit to the City periodic payment requests for the costs and expenses of the Work in the form required by the County, the City and the Grant Agreement, and the City shall forward the same to the County in the manner and upon the schedule set forth in the Grant Agreement. The Redeveloper shall submit such other documentation as the City or County may require relative to costs of the Work. B. Payment requests may be submitted no more than monthly and shall be submitted on or before the first day of the month. C. Upon the City's receipt of funds from the County, the City shall forward the same to the Redeveloper or the contractor designated by Redeveloper, provided (i) Redeveloper is not in default hereunder and (ii) there has not occurred any change which, in the reasonable judgment of the City, materially adversely affects the prospects for the timely completion of the Work, as adjusted for any delay in obtaining City approvals. 6. Indemnity. Redeveloper hereby releases and agrees to indemnify, defend and hold harmless the City, the County, the Department, their officials, directors, officers, employees and agents, and their respective heirs, successors and assigns (collectively, the "Indemnified Parties") from and against any and all claims, demands, judgments, penalties, liabilities, costs, damages and expenses ("Liabilities"), directly or indirectly incurred by any of the Indemnified Parties, arising from the subject matter of this Agreement, Redeveloper's default under this Agreement and/or the performance or nonperformance of the Work. Redeveloper specifically agrees that the Indemnified Parties shall have no responsibility for, and the foregoing indemnity shall cover, Liabilities arising under environmental laws and regulations related to the Work. 7. Indeuendent Contractor. The Redeveloper shall select the means, method, and manner of performing the Work. Nothing is intended or should be construed in any maluler as creating or establishing the relationship of co-partners between the City and the Redeveloper or as constituting the Redeveloper as the agent, representative, or employee of the City for any purpose or lll ally I11aIlller W11atSOeVer. The Redeveloper 1S t0 be aIld S11a11 relnalll a21 111depelldent colltl-actor with respect to all services and activities performed under this Agreement. Any and all persol111e1 of the Redeveloper or other persons while engaged in the performance of any work or services required by the Redeveloper under this Agreement shall not be deemed to have any contractual relationship with. the City and shall not be considered employees of the City by virtue of this Agreement. Any and all claims related to the Work that may or might arise under the Minnesota Eco11on1ic Security Law or the Workers" Compensation Act of the State of Minnesota I IopCiviUSubRecipientA~mt-D~~ranPratt S on behalf of said personnel, arising out of employment or alleged employment including without limitation, claims of discrimination against the Redeveloper, its officers, agents, contractors, or employees shall in no way be the responsibility of the City. The Redeveloper shall defend, indemnify and hold harmless the City, its officials, officers, agents, and employees from any and all such claims. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the City, including, without limitation, tenure rights, medical and hospital care, sick leave, Workers' Compensation, Re- employment Compensation, disability, severance pay, and retirement benefits. 8. Costs and Expenses. Redeveloper agrees to reimburse the City within fourteen (14) days of demand by the City for all reasonable out-of-pocket expenses paid or incur•ed by the City (including costs and fees and expenses of the City's attorneys at the rate of $245.00 per hour) in connection with the negotiation, preparation, approval, review, execution, delivery, amendment, modification, interpretation, collection and enforcement of this Agreement. The obligation of Redeveloper under this paragraph shall survive any termination of this Agreement. 9. Default; Remedies. This Agreement shall terminate if the Grant Agreement is terminated in accordance with its terns and conditions. In addition, if Redeveloper should default under this Agreement, then in addition to any and all other rights and remedies available to the City under law, the City may suspend or terminate its obligation to forward funds received pursuant to the Grant Agreement to Redeveloper, except that Redeveloper shall be given an opportunity to cure as provided for in the Grant Agreement. 10. Notices. All notices, requests and other communications hereunder shall be in writing and shall be delivered personally or by first class United States mail (postage prepaid) addressed to the recipient at the below address, or at such other address as such party shall have specified to the other party hereto in writing. Notices shall be deemed duly delivered for all purposes at the time of personal delivery to the representative of the City or Redeveloper named below or two business days after being deposited in the United States mail. The addresses for notices are as follows: If to the City: City of I-lopkins Attention: City Manager 1010 First Street South Hopkins, MN 55343 Copy to: ,leremy S. Steiner, Esq. Steiner & Curtiss, P.A. 400 Wells Fargo Bank Building 101 1 First Street South Hopkins, MN 55343 HopCi~~il/subRecipient:~gmt-Doran Pratt If to Redeveloper: Doran Pratt Development, LLC Attention: Kelly Doran 7803 Glenroy Road, Suite 200 Bloomington, MN 55439 Copy to: 11. Miscellaneous. A. Governing Law. All matters relating to the interpretation, construction, validity and enforcement of this Agreement shall be governed by the laws of the State of Minnesota. B. Entire Agreement. Tlus Agreement contains the entire agreement of the parties relating to the subject matter hereof and supersedes all prior agreements and understandings with respect to such subject matter, and the parties hereto have made no agreements, representations or warranties relating to the subject matter of this Agreement which are not set forth herein. C. Amendments. No amendment or modification of this Agreement shall be deemed effective unless made in writing and signed by the parties hereto. D. No Waiver. No term or condition of this Agreement shall be deemed to have been waived, nor shall there be any estoppel to enforce any provisions of this Agreement, except by a statement in writing signed by the party against whom enforcement of the waiver or estoppel is sought. Any written waiver shall not be deemed a continuing waiver unless specifically stated, shall operate only as to the specific term or condition waived and shall not constitute a waiver of such term or condition for the future or as to any act other than that specifically waived. E. Assignment. This Agreement shall not be assignable, in whole or in part, by either party without the prior written consent of the other paI-ty. F. Counterparts. rI~his Agreement may be simultaneously executed in any number of counterparts, and such counterparts executed and delivered, each as an original, shall constitute but one and the same instrument. G. Severability. 'To the extent any provlslon of this Agreement shall be invalid or unenforceable, it shall be considered deleted herefrom and the remainder of 1-IopCivil/subRecipieniAgmt-DoranPratt 7 such provision and of this Agreement shall be unaffected and shall continue in full force and effect. H. Exhibits; Captions and Headlines; Interpretation. Exhibit A hereto is incorporated herein by reference. The captions and paragraph headings herein are for convenience of reference only and shall not affect the construction or interpretation of this Agreement. Should any provision of this Agreement require judicial interpretation, it is agreed that the court interpreting or construing the salve shall not apply a presumption that the teens hereof shall be more strictly construed against one party by reason of the rule of construction that a document is to be construed more strictly against the party who itself or though its agent prepared the same, it being agreed that the agents of both parties have participated in the preparation hereof. I. Binding Effect. This Agreement shall be binding on and inure to the benefit of the parties hereto and their respective successors and permitted assigns. J. No Third-Party Beneficiaries. There are no third party beneficiaries of this Agreement, intended or otherwise. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CITY: CITY OF HOPKINS By Its REDEVELOPER: DORAN PRATT DEVELOPMENT, LLC By Its HopCivil/SubRecipientA~mt-noranPratt g EXHIBIT A GRANT AG~EMENT