VII.6. Approval of Amendment to the 2023-2027 Capital Improvement Plan; BishopKlingbeil CITY OF HOPKINS
City Council Report 2023-052
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: Nick Bishop, Finance Director
Eric Klingbeil, City Engineer
Date: May 16, 2023
Subject: Amend 2023-2027 Capital Improvement Plan
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO approve an amendment to the 2023-2027 Capital Improvement Plan
increasing the cost of the Street Rehabilitation Improvements by $70,000.
OVERVIEW
The City Council approved the 2023-2027 Capital Improvement Plan (CIP) on
September 6, 2022. The approved CIP included mill and overlay projects at an
estimated cost of $425,000. Second Street North from 15th Ave to 17th Avenue has
degraded since the adoption of the CIP, and residents in the area have approached
staff and council with interest in having improvements made to the street segment. Staff
has worked with Bolton and Menk, Inc. and Northwest Asphalt to investigate the
feasibility of making improvements to the street. After reviewing the street and
curb/gutter conditions, and with the absence of City owned utilities in the corridor it has
been determined that a 2” mill and overlay on the street segment would be an
appropriate course of action. A mill and overlay is expected to extend the life of the
pavement in the are 15 to 25 years before additional rehabilitation is expected.
Staff has worked with Northwest Asphalt on timing and pricing. The work could be
added to the current contract as a change order not to exceed $70,000 and would be
performed in conjunction with similar work in the project. Milling would occur in the week
of May 22nd, with paving to follow shortly after.
The City issued $7,335,000 General Obligation Temporary Bonds, Series 2023A on
February 21, 2023. The bonds include $450,000 for the 2024 Street Rehabilitation
Improvement project. These funds can be used for the increased cost in 2023.
SUPPORTING INFORMATION
Project Detail for 16-CIP-S041 (as amended)
Project Location Map
Finance Department
Public Work Department
CAPITAL IMPROVEMENT PLAN
City of Hopkins, MN - CIP Contact Public Works Director
2023 2027thru Department Public Works: Streets/Traffic
Description
Location to be determined based on Pavement Management Program. Program includes mill and overlay of deteriorated pavements to extend the
useful life of the street. Streets for this method of rehabilitation have usually been rehabilitated or reconstructed within the last 20 years.
2023: 11th Ave S, Lot 700
2024: 1st St S, South Central Business District Avenues
2025: Robbinwood Ln. Hwy 7 Service Drive, 5th St N
2026: Washington Ave N, Jackson Ave N, St Louis St
2027: 12th, 13th, 15th, 16th Ave S
Project #16-CIP-S041
Priority n/a
Justification
Properly timed mill and overlay projects can significantly extend the life of a street and delay the need for reconstruction. Mill and overlay
projects also require less disturbance and are shorter in duration than reconstruction, which results in less impact of the traveling public.
Budget Impact/Other
Increased 2023 amount by $70,000 from original 2023-2027 CIP. Amendment considered by City Council on May 16, 2023.
Useful LifeProject Name Street Rehabilitation Improvements Category Trans: Streets
Type Improvement
Future
Total Project Cost:$5,095,000
Total20232024202520262027Expenditures
2,470,000495,000 450,000 475,000 500,000 550,000Construction/Maintenance
495,000 450,000 475,000 500,000 550,000 2,470,000Total
Total20232024202520262027Funding Sources
2,470,000495,000 450,000 475,000 500,000 550,000PI - PIR/General Obligation
Bonds
495,000 450,000 475,000 500,000 550,000 2,470,000Total
Thursday, May 11, 2023