VII. 1. Election of Planning and Zoning Commission Officers
CITY OF HOPKINS
To: Planning and Zoning Commission Chair and Members of the Commission
From: Ryan Krzos, City Planner
Date: June 27, 2023
Subject: Election of Planning and Zoning Commission Officers for 2023-2024
_____________________________________________________________________
RECOMMENDED ACTION
BY SEPARATE MOTION: nominate and elect Chair and Vice-Chair of the Planning and
Zoning Commission
OVERVIEW
According to its Bylaws, the Planning & Zoning Commission must elect a new
Chairperson and Vice-Chairperson annually. The process for nomination and election
of officers is outlined below. The newly elected officers will take their positions at the
July 28, 2022, Planning & Zoning Commission meeting.
Process to elect officers
• The current Chairperson will begin by asking the Commission for nominations for
the position of Chairperson.
• Nominations do not require a "second."
• After nominations are made, there should be a motion made to close the
nominations.
• A second is necessary to close the nominations.
• The Commission needs to vote to close the nominations. Ayes/Nays are needed.
If only one nomination is made, the following motion could be used:
"Move to elect _____________ by unanimous consent to the position of Chairperson."
• A second to the motion is necessary.
• Ayes/Nays are needed.
If more than one nomination is made:
• The current Chairperson will request a show of hands for each nominee and
record the votes.
• Based upon the show of hands, a motion should be made by the Chairperson:
"Move that ________________ is elected to the position of Chairperson.
• A second to the motion is necessary.
• Ayes/Nays are needed.
This process should be repeated for Vice-Chairperson.
Planning & Development