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CR 08-092 Public Hearing - Adopt Assessment Roll - 2008 Misc. Special AssessmentsOctober 2, 2008 Proposed Action. Staff recommends adoption of the following motion: Move that Council adopt Resolution 2008- 054, Resolution for Adoption of Assessment Roll, 2008 Miscellaneous Special Assessments. Overview. The proposed special assessments as described in Exhibit A are for delinquent utility bills, citations, invoices, and for the improvement of street reconstruction on 19 Avenue S (from Mainstreet to 1 Street S) by reconstruction of bituminous streets including replacement and improvement of storm sewer pipe and inlets and additions of new inlets and structures, spot replacement and improvement of sanitary sewer pipe, concrete curb and gutter construction, and the associated boulevard restoration. Notices of this hearing have been published, and both notices and assessment statements have been mailed to all affected property owners. Primary Issues to Consider. • Assessment items • Appeal process • Owner appeals /staff recommendations Supporting Information. • Notice of assessment hearing • Affidavit of mailing and mailing list • Exhibit A (Assessment Roll) • Information on Special Assessments • Resolution 2008 -054 Public Hearing Adopt Assessment Roll 2008 Miscellaneous Special Assessments Robin Robertson Special Assessment Clerk Council Report 2008 -092 Council Report 2008 -092 Page Two Primary Issues to Consider. • Assessment items Refer to attached Exhibit A. • Appeal process If residents have not waived their rights to appeal, they are given the opportunity to approach Council during the public hearing. Standard appeal forms have been available at City Hall and need to be submitted no later than the public assessment hearing date. Should there be appeals presented to Council during the public hearing, Council may continue the hearing to the October 21, 2008 Council meeting to allow staff time to examine the appeals and make a recommendation. This would still meet the statutory requirement of allowing the 30 -day interest free period for payments prior to certification on November 30, 2008. • Owner appeals /staff recommendations To date, our office has not received any appeals. CITY OF HOPKINS Hennepin County, Minnesota NOTICE OF ASSESSMENT HEARING NOTICE IS HEREBY GIVEN that the City Council of Hopkins, Minnesota, will meet in the Council Chambers of the Hopkins City Hall, 1010 1st Street South, Hopkins, Minnesota at 7:30 p.m. on Tuesday, October 7, 2008, to pass upon the proposed special assessments for the costs of delinquent utility bills, for delinquent invoices, for delinquent citations, and for the improvement of street reconstruction on 19 Avenue S (from Mainstreet to 1 Street S) by reconstruction of bituminous streets including replacement and improvement of storm sewer pipe and inlets and additions of new inlets and structures, spot replacement and improvement of sanitary sewer pipe, concrete curb and gutter construction, and the associated boulevard restoration . PLEASE SEE THE ENCLOSED STATEMENT OF ASSESSMENT FOR YOUR PROPERTY. Except for petitioners who have waived their right to notice or objection, all persons who wish to be heard, or to object with reference to this matter may present their cases at this hearing either orally or in writing. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the property owner is filed with the Special Assessment Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Even though appeals are due by the hearing date on October 7, 2008, the City Clerk strongly recommends that appeals be submitted to the Special Assessment Clerk's office by October 3, 2008. Appeal forms will be available at the assessment hearing or at the Special Assessment Clerk's office at the Hopkins City Hall, 1010 1st Street South, Hopkins, Minnesota. An owner may appeal an assessment to district court pursuant to MSA Section 429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Hopkins within thirty (30) days after the adoption of the assessment and by filing such notice with the district court within ten (10) days after service upon the Mayor and City Clerk. Under provisions of Minnesota Statutes Section 435.193 to 435.195 the City may, at its discretion, defer the payment of assessments for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. The procedures to apply for such deferment are available from the Special Assessment Clerk. Deferment applications should be submitted to the Special Assessment Clerk by October 3, 2008. The following information shall also apply: 1. The property owner shall have the right to prepay the entire assessment. Your assessment may be paid without interest from October 7, 2008 to November 6, 2008, to the Special Assessment Clerk at City Hall, 1010 1st Street South, Hopkins, Minnesota. You may at any time thereafter and prior to November 30, 2008 pay to the Special Assessment Clerk the entire amount of the assessment remaining unpaid, with interest accrued from October 7, 2008 to the date in which such payment is made. Such payment must be made p rior to November 30, 2008 or interest will be charged through December 31 of the succeeding year. 2. Partial prepayment of the assessment in excess of 25 percent of the total assessment has been authorized by ordinance. A partial prepayment can only be made prior to November 30, 2008 with interest accrued to the payment date, except that no interest shall be charged on said partial payment if such partial payment is made by November 6, 2008. 3. In the case where accrued interest applies, the rate of interest to be accrued, if the assessment is not prepaid within the required time period, is proposed to be 7 percent commencing on the date of adoption by the City Council. Assessments shall be payable in one annual installment unless otherwise specified in Exhibit A. 4. The amount to be specially assessed against your property is shown on the enclosed Statement of Assessment. 5. A $50.00 service charge has been added to the amount to be assessed for all delinquent bills. This is an important hearing because this is your last opportunity to be heard on the matter of this assessment, which affects your property. If you have any questions regarding this assessment, please call the Special Assessment Clerk at 952 -548 -6310. Terry Obermaier, City Clerk City of Hopkins, Minnesota Publish in Hopkins Sun Sailor, Hopkins, Minnesota September 18, 2008 STATE OF MINNESOTA COUNCIL OF HOPKINS AFFIDAVIT OF MAILING ASSESSMENT HEARING NOTICE SS. Terry Obermaier, being first duly sworn, deposed and says: I am a United States citizen, over 21 years of age, and the City Clerk of the City of Hopkins, Minnesota. On September 18, 2008, acting on behalf of the said city, I caused to be deposited in the United States Post Office at the City of Hopkins, Minnesota, copies of the attached notice of hearing on proposed assessments for the costs of delinquent utility bills, for delinquent invoices, for delinquent citations, and for the improvement of street reconstruction on 19 Avenue S (from Mainstreet to 1 Street S), enclosed in sealed envelopes, with postage thereon fully prepaid, addressed to the following persons at the addresses appearing on the attached copy of the mailing list. There is delivery service by United States mail between the place of mailing and the places so addressed. Subscribed and sworn to before me this 18th day of September, 2008. ( 12/2Z(,(A) Signature Notary Public KATHERINE K. SWENSON NOTARY PUBLIC - MINNESOTA My Commission Expires Jan 31. 2010 «Owner_Address_1» «Owner_Address_2» «Owner_Address_3» «Owner_Address_4» «Owner_Address_5» RE: PID #« Tax_Map_» - «Service_Address» THIS IS THE ONLY STATEMENT YOU WILL RECEIVE It is important that you read and fully understand your rights and obligation concerning this assessment as stated on the attached Notice of Assessment Hearing. Your total assessment for Parcel Identification Number «Tax_Map_» is as follows: Invoice Amount Service Charge CITY OF HOPKINS STATEMENT OF ASSESSMENT «Description» ACCT # «Account_» «Original_Assessment» «Service_Charge» TOTAL ASSESSMENT: «Total Assessment» @ 7% interest payable in 1 year When requesting information or corresponding about this statement, please refer to Parcel Identification Number «Tax_Map_». Questions can be directed to the Special Assessment Clerk at 952 -548 -6310. NOTE -- Objections to this assessment will be accepted until the close of the Assessment Hearing. Assessment hearing appeal forms are available in the Special Assessment Clerk's office. Absolutely no objections (oral or in writing) to any part of this assessment statement will be accepted by the Assessment Clerk or the Hopkins City Council after the close of the Assessment Hearing. Even though appeals are due by October 7, 2008, the City Clerk strongly recommends appeals be submitted by October 3, 2008. DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT TO: CITY OF HOPKINS, ATTN: SPECIAL ASSESSMENT CLERK 1010 1 STREET SOUTH, HOPKINS, MN 55343 Assessment Payment for «Description» ACCT # «Account_» PID # «Tax_Map_» TOTAL ASSESSMENT: «Total_Assessment» TOTAL PAYMENT ENCLOSED - $ INTEREST CHARGES WILL APPLY ON ANY PAYMENTS MADE AFTER NOVEMBER 6, 2008. PLEASE CALL THE SPECIAL ASSESSMENT CLERK FOR INTEREST OWED ON PAYMENTS MADE AFTER NOVEMBER 6, 2008. PAYMENTS MUST BE MADE TO THE CITY OF HOPKINS PRIOR TO NOVEMBER 30, 2008. ANY BALANCE REMAINING ON NOVEMBER 30, 2008 WILL BE CERTIFIED TO HENNEPIN COUNTY FOR COLLECTION WITH THE 2009 PROPERTY TAXES. 311722210023 3AYNE DOUGHTY 1 1/2 ST ALBANS RD E -IOPKINS MN 55305 311722440045 ANDY HANSON ,INDA HANSON 707 OAKRIDGE RD IOPKINS MN 55305 911721110041 DEUTSCHE BNK NH TRT CO TRS �ITI RESIDENTIAL LENDING INC 10801 6TH ST STE 130 ZANCHO CUCAMONGA CA 91730 911721110067 VIARK EDE 2350 OLIVE AVE WAYZATA MN 55391 911721110072 JS BANK NA 2HASE HOME FINANCE LLC 10790 RANCHO BERNARDO RD SAN DIEGO CA 92127 1911721230010 DAVID J STARR 333 HERMAN TER HOPKINS MN 55343 1911721230061 SENGCHANG SAMOUNETRY SOMPHONE SAMOUNETRY 341 MADISON AVE N HOPKINS MN 55343 1911721240012 JASON LEE UNZE 501 SUNNYSIDE LN HOPKINS MN 55343 1911721240057 MURRAY B ILLIES 234 VAN BUREN AVE N HOPKINS MN 55343 1911721240068 JEFFREY M MURPHY 8142 DAVIS ST LORETTO MN 55357 -8738 1311722420045 WILHELM HAEGER 734 DRILLANE CIR HOPKINS MN 55305 1911721110007 NORMA S LINCOLN JEAN A LINCOLN 1430 DIVISION ST 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YYZ N Y ITi Y aa'a } �� a aaa a zzoo pp00a 00S000(O <0 0000O°�o8onoww J 0 1 0 OJOJ0 x x 0 0 0 0 0 2 2 o S xlx (o x o (n ro o m (o - O U'W W n ao m m 6 m 6 x J J J J J J J J J 6 6 6 6 6 rrrr J J J J J N MO 00000 a0 d ONONOO oi oi 02 2 E Soo d --vi v goi O r tD O t0 to N N M r N d ill Q� N S O N K (A m (A w w.w.w w M w N tH Hi N w I N to Z w Q � y W 1 6 x O o0) Q Z } 0 Z J J MOM J J Zn. 2z a W 00 S W 0n W Z 0 0 O Z W N 0 N Z 0 666 555 3 39 8 0 0 rr W N W N 6 5 A W aD m 3 W y C9 6 5 8 a0 EXHIBIT A PID Number Service Address Assessment Amt. Delinquent Utility Bills - Payable in 1 year @ 7% interest 1311722210023 1311722420045 1311722440037 1311722440045 1911721110007 1911721110019 1911721110041 1911721110046 1911721110064 1911721110067 1911721110072 1911721110078 1911721110118 1911721230010 1911721230050 1911721230051 1911721230061 1911721230069 1911721230084 1911721240012 1911721240016 1911721240021 1911721240057 1911721240058 1911721240068 1911721240080 1911721240090 1911721240108 1911721240214 1911721240274 1911721310060 1911721340019 1911721340047 1911721340070 1911721340090 1911721340134 1911721340137 1911721410009 1911721440088 2011721320026 2011721330089 2311722130025 2311722130036 2311722140013 2311722140014 2311722140029 4-1/2 ST ALBANS RD E 734 DRILLANE CIR 420 COTTAGE DOWNS 707 OAKRIDGE RD 1430 DIVISION ST 1407 CAMBRIDGE ST 416 MURPHY AVE 525 BLAKE RD N 1201 -1203 OXFORD ST 1310 OXFORD ST 1210 -1212 OXFORD ST 431 BLAKE RD N 1405 -1407 LAKE ST NE 333 HERMAN TER 229 ALTHEA LN 233 ALTHEA LN 341 MADISON AVE N 309 MADISON AVE N 224 MADISON CIR S 501 -503 SUNNYSIDE LA 506 -508 SUNNYSIDE LA 414 MONROE PL 234 VAN BUREN AVE N 226 VAN BUREN AVE N 301 -303 JACKSON AVE N 241 -243 MONROE AVE N 216 JACKSON AVE N 343 VAN BUREN AVE N 434 REGENCY LA W 715 2ND ST NE 8800 -8820 EXCELSIOR BLVD 22 HARRISON AVE S 38 VAN BUREN AVE S 30 JACKSON AVE S 106 VAN BUREN AVE S 41 VAN BUREN AVE S 125 VAN BUREN AVE S 10 -12 ASHLEY RD 220 HOLLY RD 1 HAWTHORNE RD 225 INTERLACHEN RD 233 SHADY OAK RD 225 PARK RD W 341 18TH AVE N 350 18TH AVE N 329 19TH AVE N $304.44 $734.26 $617.61 $425.61 $647.89 $684.99 $1,034.80 $1,802.99 $1,777.02 $610.09 $2,075.79 2 ACCOUNTS $543.27 $1,203.50 $428.67 $430.85 $237.71 $380.16 $522.88 $689.12 $1,224.89 $1,180.22 $954.38 $203.43 $252.29 $787.95 2 ACCOUNTS $1,072.32 $765.62 $451.75 $262.44 $139.84 $571.26 2 ACCOUNTS $1,042.76 $330.13 $898.70 $684.83 $646.39 $81.10 $2,254.18 2 ACCOUNTS $947.57 $353.83 $1,483.42 $777.04 $490.00 $559.34 $792.01 $612.58 09/18/08 2311722140034 330 19TH AVE N 2311722140060 214 20TH AVE N 2311722140062 202 20TH AVE N 2311722140099 216 18TH AVE N 2311722140104 205 -207 19TH AVE N 2311722140139 244 17TH AVE N 2311722410005 29 21ST AVE N 2311722410013 134 17TH AVE N 2311722410015 126 17TH AVE N 2311722410046 109 19TH AVE N 2311722410089 54 20TH AVE N 2311722410131 10 18TH AVE N 2311722410134 1819 MAINSTREET 2311722440052 126 17TH AVE S 2311722440085 102 20TH AVE S 2311722440112 2056 MAINSTREET 2411722110022 424 ALTHEA LN 2411722130036 226 6TH AVE N 2411722130056 230 -232 7TH AVE N 2411722130062 208 7TH AVE N 2411722130144 608 MINNETONKA MILLS RD 2411722140093 202 WASHINGTON AVE N 2411722210030 425 13TH AVE N 2411722220022 410 16TH AVE N 2411722220028 414 15TH AVE N 2411722230016 315 -317 16TH AVE N 2411722230029 301 17TH AVE N 2411722230038 230 16TH AVE N 2411722230042 214 16TH AVE N 2411722230115 313 15TH AVE N 2411722230152 246 14TH AVE N 2411722240013 201 10TH AVE N 2411722240086 346 12TH AVE N 2411722240149 338 9TH AVE N 2411722240150 334 9TH AVE N 2411722310079 105 12TH AVE N 2411722310090 140 10TH AVE N 2411722310114 106 9TH AVE N 2411722320043 141 17TH AVE N 2411722320067 34 15TH AVE N 2411722320096 10 14TH AVE N 2411722320124 115 15TH AVE N 2411722340090 102 12TH AVE S 2411722340124 1016 MAINSTREET 2411722410026 133 RIDGEWOOD DR 2411722410060 141 OAKGLEN DR 2411722420009 501 MAINSTREET 2411722420062 30 8TH AVE N 2411722420109 122 7TH AVE N 2411722420123 135 8TH AVE N 2411722420131 130 6TH AVE N 2411722430044 53 7TH AVE S 2411722430046 45 7TH AVE S $631.43 $705.24 $729.85 $597.12 $696.89 $617.83 $188.39 $791.45 $143.65 $291.14 $760.76 $1,068.76 $221.92 $864.57 $1,296.31 $226.79 $753.39 $786.32 $1,224.61 2 ACCOUNTS $144.08 $217.20 $242.42 $511.76 $211.85 $131.54 $886.85 $182.94 $661.10 $542.65 $708.32 $1,176.27 $602.85 $257.83 $1,077.04 $384.25 $226.87 $704.21 $480.48 $158.00 $606.54 $538.86 $702.48 $570.03 $1,033.59 $657.99 $361.72 $413.82 $895.34 $366.84 $174.33 $852.77 $710.88 $130.80 2411722430050 2411722430100 2511722130005 2511722130051 2511722130057 2511722130082 2511722140016 2511722140020 2511722140030 2511722140093 2511722140127 2511722240021 2511722240075 2511722240077 2511722240128 2511722420006 2511722420037 2511722420088 2511722420089 2511722420096 2511722420097 2511722440050 21 7TH AVE S 802 MAINSTREET 516 5TH AVE S 529 7TH AVE S 630 8TH AVE S 606 6TH AVE S 529 5TH AVE S 605 5TH AVE S 522 PARK VALLEY DR W 630 PARK VALLEY DR W 509 2ND AVE S 606 12TH AVE S 609 10TH AVE S 612 11TH AVE S 629 10TH AVE S 729 7TH AVE S 721 6TH AVE S 721 9TH AVE S 727 -729 9TH AVE S 735 9TH AVE S 745 9TH AVE S 974 NINE MILE CV E Delinquent Invoices - Payable in 1 year @ 7% interest 1911721110067 1310 -1312 OXFORD ST 2311722140062 202 20TH AVE N 2311722140093 244 18TH AVE N 2311722410004 2411722240071 2411722310014 2411722340124 2411722410109 2411722420009 2411722420069 2411722430100 2511722130047 2311722140104 2311722410131 2511722130035 2511722310445 2511722310455 2511722310569 35 21ST AVE N 228 12TH AVE N 901 1/2 MAINSTREET 1016 MAINSTREET 109 1ST ST N 501 MAINSTREET 811 MAINSTREET 802 MAINSTREET 545 7TH AVE S Delinquent Citations - Payable in 1 year @ 7% interest 205 -207 19TH AVE N 10 18TH AVE N 500 -502 6TH AVE S 907 11TH AVE S #7 909 11TH AVE S #5 807 11TH AVE S #7 $993.28 $551.74 $625.93 $221.57 $422.08 $648.95 $323.56 $328.50 $541.22 $944.45 $2,199.02 $229.13 $619.30 $8,655.51 $619.40 $424.58 $571.74 $395.50 $1,320.35 2 ACCOUNTS $149.12 $571.20 $345.06 $85.00 $1,436.45 $1,329.80 $457.27 2INVOICES $196.07 2 INVOICES $70.00 $90.00 $85.00 $188.90 $150.00 $3,492.73 2INVOICES $2,480.36 $600.00 $300.00 $300.00 $300.00 $300.00 $600.00 2 CITATIONS 2 CITATIONS City Proj No 05 -10, 2006 Street & Utility Improvements Proj - Payable over 10 years @ 7% interest 2311722440139 ADDRESS UNASSIGNED $9,597.65 2311722440152 ADDRESS UNASSIGNED $11,385.88 INFORMATION ON SPECIAL ASSESSMENTS HOW ARE SPECIAL ASSESSMENTS PAID? 1. If the assessment is not paid prior to November 30, 2008, it will automatically be included with the real estate taxes payable beginning in 2009. The actual terms of financing are set by the City Council at the Public Hearing. The interest rate is proposed to be 7 %. 2. The assessment can be paid off in full or in part (at least 25 %). The procedure and deadline for payments will be as follows: October 7, 2008 to November 6, 2008 (assuming adoption on October 7, 2008) — 30 day interest free. During this period, the owner may pay all or part of the total, interest free. Partial payments must be at least 25% of the assessment. November 7, 2008 to November 29, 2008 — interest accrues from date of adoption on any payment made during this time. After the 30 -day period, the total may be paid with interest prorated from the date of adoption, October 7, 2008, to the date of payment, until November 29, 2008. - Partial payments of at least 25% are still accepted, although interest charges will apply to the payment. November 30, 2008 — assessments are certified to Hennepin County. Payments can no longer be accepted by the City of Hopkins. On November 30, 2008, the assessments are certified to Hennepin County for collection with the property taxes payable beginning in 2009 for a term of one year. - 15 months of interest is added to the assessments certified to the property taxes payable in 2009. NOTE: Pursuant to State Statutes, the City is required to follow the procedure and deadlines listed above. SPECIAL ASSESSMENT DEFERMENTS The City Council may in its discretion defer payment of special assessments upon request. The property must be homesteaded by the property owner. Also the property owner must be 65 years of age or older or retired by virtue of a permanent and total disability. The income is not to exceed $31,814 as of January 1, 2008. Income verification is required. Application for deferment must be made no later than the hearing date. WHERE CAN ADDITIONAL INFORMATION CONCERNING SPECIAL ASSESSMENTS BE OBTAINED? Residents may come into City Hall or call the Special Assessment Clerk at (952) 548 -6310 for special assessment information. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2008 -054 ADOPTION OF THE ASSESSMENT ROLL 2008 MISCELLANEOUS SPECIAL ASSESSMENTS WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for delinquent utility bills, citations, delinquent invoices, and for the improvement of street reconstruction on 19 Avenue S (from Mainstreet to 1 Street S) by reconstruction of bituminous streets including replacement and improvement of storm sewer pipe and inlets and additions of new inlets and structures, spot replacement and improvement of sanitary sewer pipe, concrete curb and gutter construction, and the associated boulevard restoration, all as more fully set forth and described in Exhibit A as attached to this resolution, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in equal, annual installments extending over the periods of years set forth in Exhibit A, the first of the installments to be payable on or after the first Monday in January of 2009. Any deferred installments shall bear interest at the rate set forth in said Exhibit A from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 7, 2008, until December 31, 2009. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole or a partial payment of at least 25% of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made prior to November 15 or interest will be charged through December 31 of the next succeeding year. 4. It is hereby declared to be the intention of the Council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 5. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the Council, as authorized by Minnesota Statutes Section 420.051, to reimburse the City by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 6. The clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council of the City of Hopkins this 7th day of October, 2008. ATTEST: Terry Obermaier, City Clerk By Eugene J. Maxwell, Mayor