CR 2000-123 Award of Purchase Order Truck Mounted Combination Sewer Cleaner
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. July 20, 2000 . OPK\~ Council Report 2000-123
AWARD OF PURCHASE ORDER'
TRUCK MOUNTED COMBINATION SEWER CLEANER
Proposed Action.
Staff recommends adoption of the following motion: "Award the Purchase Order For One
(1) Truck Mounted Combination Sewer Cleaner to ABM Equipment & Supply Inc."
Overview.
In the 2000 City of Hopkins Equipment Replacement Plan the City Budgeted for One (1)
Truck Mounted Combination Sewer Cleaner. The proposed purchase is being bought off
from the State Of Minnesota Bid for Truck Mounted Combination Sewer Cleaners. As a .
part of the State's Cooperative Purchasing Venture, the City is allowed to purchase
Trucks and equipment at the same cost as the State.
Primary Issues to Consider.
. . Is the award to ABM Equipment & Supply Inc, for One (1) Truck Mounted
Combination Sewer Cleaner in the best interest of the City?
. Is the State bid within the budgeted amounts?
. . SUDDortin2 Information.
. Detailed Background.
. Ai1a1ysis of Issues.
. Memorandum from Michael G. Lauseng Utility Superintendent
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c I G. Lauseng . .
Public Works
Utilities Superintendent
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Council Report 2000-123
July 20, 2000
Page 2
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Detailed back2:round.
The City currently has one Truck Mounted Sewer Cleaner that pperates out of the Utility
Division. The sewer cleaner is used to clean both the sanitary and the storm sewers in the
City. It is also used in emergency situations when the sanitary sewer backs up. The
machine unplugs the sanitary and returns it to nonnal service. The machine is also used
to clean storm sewer catch basins and open up frozen storm sewers, This machine is a
very versatile piece of equipment and its uses are only limited by its large size.
Analvsis of Issues.
. . Is the award to ABM Equipment & Supply Inc. for One (1) Truck Mounted
Combination Sewer Cleaner in the best interest of the City?
In June of 2000 a representative from ABM Equipment & Supply approached
City staff. The representative said that we should consider purchasing the Sewer
Cleaner before the State bid contracts expired in the end of July 2000. City staff
proceeded to issue a Purchase Order for the vehicle with the understanding that
we were not coinmitted to purchasing the vehicle unless the City Council .
. . approved the purchase at the next Council Meeting on August 1, 2000. Ifwe
decide not to purchase this unit using the bids from the 2000 Contracts, the cost
will almost certainly increase with the new State Bids for the 2001 Equipment
Purchases. The purchase of this unit from a vender in Hopkins is a plus because
if it is ever in need of repairs for warranty work or other repairs that the Public
Works shop can not handle, the repairs would be done at the vendor repair shop
located in the City. The City Staff feels confident that the proposed purchase is
the best value for the City's money. .
. Is the bid within the budget amount?
The City budgeted $100,000 in the 2000 Equipment Replacement Plan for the
new Sanitary Sewer Cleaner. The cost of the V AC-CON V-250-650 Base Unit is
$79.430.00 and with the additional features that the Utility Division have
requested it brings the Cost of the unit to $105,882.00. The cab and chassis is a
Sterling K-750 1- 250 HP with Single Axel and Allison Automatic Transmission,
.. which has a cost of$51~300.00. The old 850 Vactor Unit trade-in value is.
$32,517.00. The total cost for the new unit will be $124, 665,00.
The increase in cost for the new unit is explained in the enclosed Memorandum
addressed to Norb Kerber, Equipment Superintendent and Steve Stadler, Public
Works Director.
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ORDER NO.
PURCHASE ORDER I 22678 I
CITV OF HOPKINS ABOVE ORDER NO MUST
1010 FIRST STREET SOUTH APPEAR ON ALL PAPERS
AND PACKAGES RELAT!VE
. TO THIS ORDER.
HOPKINS, MINN. 55343 As an Affirmative Action-Equal Opportunity
Employer, in compliance with Section 3 of the
Tax Exem pt #8022882 Housing and Urban Development Act of 1968, the
City encourages the use of local business and local
Ship to employees whenever possible.
TO . Hopkins Public Works
AS M Equipment
333" 2nd Sf NE
Hopkins MN 55343-8337
REQU ISlTION NO. TERMS DATE REQUIRED SHIP VIA
Mike'
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_.].II]=I.~=lJ_ ..I::rclt=l~'~=ll. STOCK NUMBER DESCRIPTION
1 2000 Truck Mounted Combination $124665.00
SeV\erCleaner per MN Contract
#424299
Per Quote #070600-492-01
Contingent upon City Council approv 1
at meeting on August 2, 2000
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SUB TOTAL $124665.00
PLEASE SEND. COPIES OF YOUR INVOICE WITH ORlq;INAL BILL OF LADING TAX
PLEASE NOTIFY US IMMEDIATELY IF YOU ARE UNABLE TO SHIP COMPLETE
ORDER BY DATE SPECIFIED. SHIPPING
Date Received TOTAL $124665.00
$124,665.00
.omments:
I $124665.001
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333 2ND STREET N.E.
. HOPKINS, MN 55343~8337
612-938-5451
Equipment & Supply Inc. FAX 1-612-938.0159
WATS 1-800-229-5451
Custom Truck Equipment for the Utility, Construction, Municipal and Refuse Industries
Quotation # 070600-492-01 July 14, 2000
PROPOSAL FOR ONE (1) 2000 TRUCK MOUNTED COMBINATION SEWER
CLEANER FOR THE CITY OF HOPKINS
Based on Minnesota Contract # 424299
1.0 V AC-CON V-250-650 Base Unit. $ 79,430.00
4.5 10' telescopic boom " $ 8,000.00
2.5 3" drain to front bumper $ 1,163.00
3.5 3-stage fan $ 6,100.00
* 60 GPM - 2000 PSI water pump Standard
7.1 1000 gallon tank: in lieu of 650 gallon tank $ 1,120.00
* 5 yard debris body Standard
* Hydraulic door locks Standard
2.4 Debris body flush out $ 1,047.00
* Automatic vacuum breaker Standard
. 9.30 Work lights on boom $ 347.00
7.4 Retractable hose reel with W' x 50 foot hose $ 1,195.00
* Front hose reel Standard
* Extra 200' of 1" hose $ 250.00
9.37 Low water alarm $ 188.00
9.64 30' x 1" black leader hose $ 66.00
4.64 Two (2) 6' x 8" pipes and clamps in addition to standard 20' of pipe
for a total of 32' $ 410.00
* 100 HP auxiliary rear engine Standard
7.41 Multi-flow valve $ 25 L 00
6.5 Footage counter $ 334.00
9.28 Hand held spotlight $ 266.00
* Front and rear (strobe) wiring only $ 200.00
TOTAL $ 100,367.00
Less Trade of 1983 V AC-CON ($ 32,517.00)
TOTAL NET $ 67,850.00
OPTIONS:
18.1 Hydrostatic drive for 3-stage fan vacuum system. $ 5.515.00
12.3 Sterling L-7501- 250 HP with Single Axle and Allison MD-3060
Transmission and all Specifications per enclosed data sheet $ 51.300.00
. 120-140 days Total delivery ifVAC-CONwith chassis option above is purchased
If you have any questions, please give me a call.. , Sincerely, Jim Connelly, Sales Rep,
Bringing you the best names in the business
An Equal Opportunity Employer
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Memorandmn
To: Norbert Kerber Equipment and Maintenance Superintendent
cc: Steve Stadler Public Works Director
From: Michael G, Lauseng Utility Superintendent
Date: 7/2012000
Re: Purchase of a new 2000 Trock Mounted Combination Sewer Cleaner
I have a proposal for the new Sanitary Sewer Cleaner from ABM Equipment &
Supply Inc. The basic Vac';Con unit is $79,430.00 and with the additional features
that the Utility Division have requested the total comes to $105,882.00.
The cab and chassis is a Sterling L-750 1- 250 HP with Single Axel and Allison
MD-360 Automatic Transmission, which has a cost of$51,300.00.
. The old VactorUnit trade in value is $32,517,00
The total cost of the new unit is $124,665.00.
The old unit was purc~ in 1983 fora cost of$90,663.00.
The new V AC-CON Sewer Cleaner has all of the new operator safety features that
the old one does not have. The new unit should provide a useful life expectancy of
the same period of time as the old unit has given the city.
The Vactor has given the city 17 years of very good service and it is now time to
replace it with a new unit that has a range of features that the old unit does not have.
The features that the new V AC-CON unit has are as fonows:
. AIO' Telescopic Boom - This feature will enable the operator to remain on
the road surface with the truck unit and safely vacuum & clean the storm and
sanitary sewer structures that are not in the road Surface.
. A 3" Drain to the front bumper- This feature allows the operator to return the
water from the debris body to the same manhole that you have just cleaned.
It leaves just the solids that were removed in the debris body,
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July 20, 2000
. . 3-Stage Fan- This fan has enough power to vacuum up the solids under water
and not quit working like the old unit did. This allows the operator to stay
ahead of the incoming flow and get everything out of the manhole in one
operation. The demo unit that we had out was able to put enough suction on
the 80 pound manhole cover that it pulled it out of the casting and lifted it 'Up
on the end of the tube, this was very impressive and something the old unit
- could never do.
. Hydrostatic drive for the 3-Stage fan vacuum system- This feature allows the
operator to control all of the cleaning functions from the front of the unit and
have "live power" to run the vacuum system when ever the front engine is
operating and eliminate the power take off system on the transmission.
. 1000 Gallon tank- This gives the operator 350 gallons more water to work
with and cuts the number of times that the operator has to break down to fill
the water tan1e
. Debris body flush out-This option allows the operator to clean out the solids-
from the debris body from the cab rather than from the rear with the hand
held wash down hose. This keeps the operator away from all the wet sloppy
solids that splash out the back of the debris body.
. Work lights on the boom- These make working at night a lot safer by
. flooding the front of the boom work area with light The operator can see
what he is doing during jetting and vacuuming operations.
. Retractable hose reel with 50' of hose- This system makes the wash down
hose available all the time that the unit is in operation because it will be
hooked into the water system internally. -
. Low water alarm-. This is an alarm that notifies the operator that the water
tanks are to low and protects the water pump from being run without water.
. 30'x I" black leader hose-- This is the same system that we've used on all of
the units that we've had.
. Additional suction pipes- These pipes will allow the unit to clean manholes
that are 30' deep
. Multi-flow Valve- This valve will allow the operator to reduce the amount of
water that is used to clean the sewer system. In some cases the piping does
not require 2000 PSI to clean it, this feature will allow the operator to reduce
the amount of water that the unit uses in the cleaning operation and makes
the water in the tanks go further and clean more feet of pipe thus saving
water.
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July 20, 2000
. . Footage counter- This counter allows the operator to keep accurate records of
how many feet of pipe that are cleaned in a day. It can tell how many feet
down the pipe the obstruction is that has caused the system to back up also.
. Hand held spot light- This light is the same as the one on the old unit and has
many uses.
. Wuing for front and rear strobe lighting- We are planning on using the same
strobe lights from the old unit on the new unit. It is easier and cost effective
to have the wiring done while the unit is being put together rather than to'
have the shop wire it after it is completed.
This new truck will be a much safer and more operator orientated one than the old
one was.
One of the features that I like about the new unit is the multi-piston pump that is
used toiun the water-jetting portion of the cleaning system. It eliminates the
surging action on the hose reel on the front, and makes for a smoother operation that
is less likely to strike or pinch the operator's hands. It seems to do a much better job
.with a constant water pressure than with the surging action of a 2-piston pump.
The new truck will have a much shorter hood that will allow the driver see the
manhole longer and position the truck in the right set-up position easier than the old
. unit. The automatic transmission will make it easier to negotiate in the narrow
streets and the "live power "coming off the front of the truck makes the whole
operation run so much smoother than the old unit.
The entiie Utility Division is looking forward to this new Sanitary Sewer Cleaner
because it will make cleaning both the Sanitary and the Storm Sewer Systems easier
to do.
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