CR 2000-138 Approve Streetscape Design Services Agreement
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July 27,2000 Council Report 2000-138
Approve Streetscape Design Services Agreement - Excelsior Boulevard
Proposed Action.
Staff recommends adoption of the following motion: Move that Council authorize the
Mavor and City Manaaer to enter into an aareement with Hoisinaton Koealer GrouP. Inc.
for Excelsior Blvd. Phase II streetscape desian and construction services.
Overview.
Phase II of Excelsior Boulevard reconstruction is currently under design. It is now
necessary to begin final streetscape design for this section of Excelsior Boulevard.
Staff seeks approval for a design agreement with Hoisington Koegler Group, Inc.
Primary Issues to Consider.
. . Design cost
The estimated cost is $32,500 or 10% of landscape budget. The landscape budget is
estimated at $300,000.
. Scope of Services
The scope is listed on the attached letter proposal.
Supportina information.
June 26, 2000
\J
Steven J. Stadler, Public Works Director
Financial Impact: $ 32.500 Budgeted: Y/N Y Source: MSA
Related Documents (CIP, ERP, etc.):
Notes:
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012-3386838 r-:O 151 NGTOt~ KOEGLER 609 ?D2 ]UL 26 '00 15:38
CI.alive S"lullons tar Lond Planclcg and Dc~igc
. Hoisington Koegler Group Inc. 11I[3
(30
July 26, :2000
Steve Stadler, Public Works Director
City of Hopkins
11100 Excelsior Blvd.
Hopkins, MN" 55343
Re: Proposal - Excelsior Boulevard - Phase 2 Construction Documents.
Dear Steve:
Hoisington Koegler Group is pleased to submit this proposal for preparation of design,
cons(ruclion dvcuments, bidding, construction observaIlon servic..::s. and coordination with
Hennepin Coumy and NSP for Phase ~ ofIhl: Excelsior Boulevard streetscape improvemenrs in
Hopkins.
The project would encompass the design of landscaping, special paving, signage, median
treatments, irrigation, and fencing from Highway 169 to Blake Road. We understand that the
City's budget for this phase of the work will likely not match the full realm of elements suggested
in the concept drawings rec.ently prepared by HKGi. We will \-vorl with you through a
. "schematic design" stage in order to define a project scope that matches budgetary constraints.
The stages of plan preparation include schemaric design, design development, construcrion
documents, bidding and consITuction adminisLrationJobservation. Fairly defined concept
drawlllgs have already been prepared so rhe ::ichematic phase would essenriaJly be limited to
scope definition and coordination with ot..her agencies.
Professional services conducted by HKGi for the project wi 11 include:
. Refinement of the project scope to meet budgetary constraints during the schematic
design phase
. Preparation of a schematic-level construction cost estimate
. Design development of landscape-related project components includillg elements that
wiH be part of the Hennepin County bid package
. Coordination of ornamental lighting with NSP
. Preparation of construction drawings including L3.yout, Grading, Landscaping,
Irrigation :lJld ConSTruction Der~llJs
. Prepararion of Project Manual and technical ~pecificatjons VvTltten in Master Spec
[onnat
. Preparation of quantity take-offs and Landscape Architect's estimate for bid items
. Preparation of intersection site-line analysis and coordination of the issue with
Hennepin County
. Preparation, evaluation and review with the Owner of construction material options
. Coordination of bidding process
. . Construction administration
. Construction observation
123 North Third Street. Suite 100, M:inncapolis. MN 5$401-1659
Ph (612) 338-0800 Fx (612) 33S-6831:l
o12-33E:5838 HOISINGTON KOEGLER 60'::< PEL:i JUL 25 '00 15:3:J
.
S{~y~ Stadler - CD proposal. Pha:;c 2, Excelsior Boulevard
. July 26. 2000
Page 2
All work performed by HKGj and their sub-consultants will be completed on an hourly basis not
to excecd the sums identified below.
I. Tasks performed from proji:"ct inception thrQugh bidding will be conducTed as a
percentage, as identified beloy\!, oftne budgeted landscape bid package/bid-alternate
values agreed upon at the end of the schematic design stage. (this item includes site--
line analysis)
. 10% if budget is under $300,000
. 9% if budget is between $300,000 and $500.000
. 8% if budget is over $500,000
2. Coordination with Hennepin County, their consultant and NSP for design of project
work outside of the landscape bid package would be conducted for a fee not to
exceed $2,500.
3. Construction administration/observation will be billed on an actual-time basis at an
hourly rate of $80. A senior member of HKGi's staff (project manager or above),
familiar with the project will attend every site meeting and make necessary
construction observation decisions, The fee identified will be billed for only one
person regardless of how many staff members together attend meetings or site visits.
4. Reimbursable expenses for all components identified above will be billed on an
actual caSe basis and as stated in the attached fee schedule.
. We look fOf\vard to continuing our working reb.tionship with the City of Hopkins and having The
opportunity, to fa llow through with earlier design efforts on the:orridor. If this proposal is
8..:ce pt3ble. we will prep3re a.n AlA :omract for Ih~ worK. r r~, ou have J.Ily questions, please do
not hesit:ne I0 2:11! me.
Sincerely,
t~ /.. ~
Bruce L. Chamberlain, RLA
Vice President
"SER I E!\\.?rOmollOT1 IN K(; PRO ~fO\HOP KINS'iPh2 _cd.dce
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