Loading...
Agenda HOPKINS CITY COUNCIL . FINAL AGENDA April 18, 2000 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 6 pm - HRA Work session 7 pm - Annual Board of Review 7:30 pm - City Council meeting Work session at conclusion of City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III, REPORTS - COMMITTEES/COMMISSIONS IV. PRESENTATION . 1. Proclamation V. CONSENT AGENDA 1 " Minutes of April 4,2000 regular City Council meeting 2. Minutes of April 11 ,2000 City Council work session 3. Miscellaneous license applications 4. Appointment to Charter Commission, John Frane 5. Second reading, definition of lodging house, (Memo) - Obermaier 6. Approve recommended parking changes, (CR2000-59) - Hartshorn 7. Approve pavement management services contract, (CR2000-74) - Gessele 8. Second reading, transfer of control of KBL Cable System to AOL Time Warner, (Memo) - Genellie Vote: Brausen Jensen - Hesch - Johnson Maxwell VI. OLD BUSINESS 1. Second reading zoning ordinance amendment, single family housing preservation, (Memo) . Anderson - Vote: Brausen Jensen Hesch Johnson Maxwell - - - QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) - VII. NEW BUSINESS . 1, Concept design services, Minnetonka Blvd/CSAH 5 corridor improvements, (CR2000-73) . Stadler Vote: Brausen Jensen Hesch Johnson Maxwell 2. Purchase agreement 35.37 Ninth Ave No with Rolfe, (CR2000-71) - Hartshorn Vote: Brausen Jensen Hesch Johnson - Maxwell 3. Kids voting, (CR2000-70) - Obermaier Vote: Brausen Jensen - Hesch Johnson Maxwell 4. Approve HMEA contract, (CR2000-67) - Genellie Vote: Brausen Jensen Hesch - Johnson Maxwell . 5. Approve Local 4ger's contract, (CR2000-68) -Genellie Vote: Brausen Jensen Hesch Johnson Maxwell VIII. ADJOURNMENT - - ----.... A regular meeting of the Hopkins City Council was held on April 4, 2000, in the . Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, and Johnson. Also present were staff members Mielke, Genellie, Stadler, Kerrigan, Anderson, and City Attorney Jerre Miller. Council Member Hesch was absent. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:40 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. REPORTS - COMMITTEES/COMMISSIONS 1. Human Rights Commission Herb Gibbs presented awards and savings certificates to the three winners of the 2000 Human Rights Essay Contest. The three winners were Ingrid Leach, Christy Grider and Anna Barberio. . 2. Zoning and Planning Commission Dorothy Boen, Zoning and Planning Commission, said that the Commission held a public hearing on rezoning institutions in R-1 districts to institutional districts, discussed allowing one-hour parking on Mainstreet in front of the Big Ten Restaurant, and discussed the preliminary traffic study presented by Jim Benshoof on the SuperValu project preliminary plans. 3. Chemical Health Commission Maureen Allen, Vice Chair, Chemical Health Commission, said that a memo, dated March Th, was sent to the Council. The memo outlined the duties and objectives of the by-laws. Three goals, specific to the year 2000 were jisted as: 1. Promote the "Reduce the Use" program 2. Continue to assess alcohol, tobacco, and other drug abuse challenges in our community 3. Support chemically free dances and events for our youth at the depot and at other places The other goals of the Commission are to be on going and are listed as follows: . 4. Provide a forum for Community discussion and/or action of chemical health Issues April 4, 2000 City Council Meeting Minutes Page 1 5, Support appropriate supervision at Community events where alcohol is served, such as Mainstreet Days . 6. Express hopes and concerns to the City Council regarding chemical health issues and having an on~going dialog and open communication with the Council when issues come up for the Commission Chief Reid attended the February meeting and was very supportive of the Commission. Jennifer Schuster of Hennepin County is working with the City of Hopkins and the Hopkins School District to obtain funds from the tobacco settlement for the Commission and School District, They would like to put up more advertising targeted to youth to discourage the use of tobacco. Ms, Allen said that students have indicated an interest in a program to deter drinking during prom time. Council Member Johnson asked if the funds would be received in grant form and if a grant request has been written and submitted. Ms. Allen said that yes, it was a grant request and that Ms. Schuster has submitted it on behalf of the City and School District. Ms. Allen also said that Ms. Schuster indicated that because Hopkins already has a program in place, the chances of receiving money is pretty good. They will know by June 1 st. IV. CONSENT AGENDA 1. March 21/ 2000 Regular City Council Meeting Minutes 2. Ratification of Prior Month's Disbursements . 3. Approve Temporary Liquor License, Hopkins Jaycees, At Large Bravo Celebration (CR200Q-63l 4. Approve Temporary 3.2 Beer License, Hopkins Jaycees, Mainstreet Days (CR200Q-57) 5. Approve Lease Agreement with Hennepin County, RE: Election Equipment (CR2000-60) 6. Approve Plans, Order Bids, Year 2000 Alley Reconstruction Project {CR2000-64) 7. Award Bid Street Improvement Project (CR2000-69) Mayor Maxwell asked if the testing of the election equipment is complete and satisfactory. Terry Obermaier answered that it is. Council Member Johnson asked if the neighborhood has been informed that the streets will be over-laid (item seven). Mr. Stadler said that they have not been notified at this time, but that project notices will be sent out to all before actual work begins" Council Member Brausen asked if there would be any reason to expect any delays on this project. Mr. Stadler said that this is a simple project and that other than weather, there should be no delays, . April 4, 2000 City Council Meeting Minutes Page 2 I Council Member Johnson moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member . Jensen, aye; Council Member Brausen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. PRESENT A TION 1. Project Design Award, 1999 Street and Alley Improvement Project (Memo) Steve Stadler said that the City received an Honor Award from the Consulting Engineers Council of Minnesota for the storm sewer improvements that were completed as part of the City's 1999 Street and Utility Improvement project. Marcus Thomas was present to review the project. Mr. Thomas said that the award was for utilizing unconventional methods that significantly reduced costs while still meeting storm water management needs. VI. PUBLIC HEARING 1. Time Warner Acquisition {CR2000-54} Jim Genellie reviewed the transfer approval process and introduced the attorney that was acting for the Cable Commission, Brian Grogan. Mr. Grogan said that in January, America Online, Inc. and Time Warner, Inc. announced a merger in which both TW . and AOL will become wholly-owned subsidiaries of a new holding company called AOL Time Warner. This triggered the approval process, because Time Warner, Inc. is the parent company of KBL Cable Systems of the Southwest, the company that provides cable to the city. Mr. Grogan reviewed the criteria and said that he could see no reason to deny, but that the Commission is still negotiating with Time Warner on reimbursement of money and time for the approval process. For this reason he recommended that Council continue the item until the next meeting when the reimbursement issue should be resolved. Mayor Maxwell opened the public hearing at 8: 10 p.m. No one came forward. Council Member Johnson moved and Council Member Jensen seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 8:11 p.m. Council Member Jensen moved and Council Member Johnson seconded a motion to continue the item until the April 18th meeting. A poll of the vote was as follows: e Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. April 4, 2000 City Council Meeting Minutes Page 3 , VII. NEW BUSINESS 1. Consider Concept Review, SuperValu (CR2000-62) . Nancy Anderson said that SuperValu is proposing to construct a 164,509 square-foot addition to the existing perishable building at 715 5th St S. The development is contingent on SuperValu acquiring the old Country Club warehouse property. The Country Club warehouse will be removed. The applicant will need the vacation of 6th Ave, a conditional use permit, a height variance and a platting of the lot. Ms. Anderson said that the use is in compliance with zoning ordinances and the Comprehensive Plan. All specifics have not been detailed yet. SuperValu is seeking conceptual approval at this time. SuperValu was not present. Council Member Johnson asked how much has changed on the plan since it was last reviewed by Council. Nancy Anderson said very little. Jim Benshoof, Benshoof and Associates, discussed the traffic plan. Mr. Benshoof said that the main impact will come from the closing of 6111 Ave S, which is presently a collector street with a sidewalk. There will be a small increase in traffic as a result of the project. It is expected that the number of vehicles during rush hour will increase by about 125 vehicles in the morning and by about 200 vehicles in the late afternoon on 11Th and 2nd Aves. S. 11 tll Ave S will be increased to four lanes from the railroad bridge on. Mr. Benshoof suggested a longer left hand turn lane on Excelsior . Boulevard onto 5th Ave. S and a division of some sort between 1 Uh Ave and 5Th St. The Council discussed entrance/exits from 11th Ave S and how trucks will be routed to the new section. Council asked Mr. Benshoof to study the impact of routing truck traffic to the perishable facility from 5th Ave S as opposed to having truck traffic enter from 11th Ave S. A resident expressed concern about the width of 11 th Ave and the sidewalk under the railroad bridge and requested that a neighborhood meeting be held. Council discussed scheduling another concept approval session with the Council before SuperValu appears at the Zoning and Planning meeting and after a neighborhood meeting is held. This may be done at a work session. Mr, Mielke said that he will look at the schedule and see if it is possible to do so. 2. First Reading, Zoning Ordinance Amendment, Single Family Housing Preservation (CR2000~61) Nancy Anderson reviewed the history of the moratorium ordinance and the process undertaken to reach this point, Ms, Anderson said that the Zoning and Planning Commission passed the ordinance amendment by a four to one vote and that only one . person appeared to speak against the changes. Jeremy Steiner, attorney for the City, appeared to answer any questions. Ms. Anderson said that all institutional uses were April 4, 2000 City Council Meeting Minutes Page 4 ----- notified and sent copies of the changes. She received some phone calls after the mailing. Most of the calls were asking for clarification. . Council directed staff to review the ordinance to see if any modification would require a CUP before the second reading. Council Member Jensen moved and Council Member Johnson seconded a motion to adopt Resolution 2000-26, approving Ordinance 2000-833 for first reading, rezoning the institutional uses in the R-1 zoning districts to an institutional zoning district. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Approve Mainstreet Signal Design and Authorize Bids (CR2000-65) Steve Stadler said that there is a much higher incidence of accidents and near-miss situations at this intersection, because the traffic signal faces are difficult to see. In December, the Council authorized design of a traffic signal upgrade. The final design has been completed. The engineer's estimate of construction costs is $84,600 with a total project cost of $95,600. The project will be funded from the City's Municipal State Aid Fund. Mr. Stadler reviewed the project design and said that the project will be completed by July 1, 2000. . Council Member Johnson moved and Council Member Brausen seconded a motion to approve Mainstreet/17th Ave intersection signal design and authorize bids. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. First Reading, Clarify the Definition of Lodging House in the City Code (2000-58) Terry Obermaier said that this is basically a housekeeping ordinance. The definition of Lodging House in the Uniform Building Code, which was adopted by the City and included in the City Code, defines a lodging house as having not more than five guest rooms. Section 1170.01 of the City Code defines a lodging house as having more than five guest rooms. The amendment is being made to section 1170.01 to allow conformity with the Building Code definition. Council Member Brausen moved and Council Member Jensen seconded a motion to adopt ordinance 2000-839 for first reading. A poll of the vote was as follows: . Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. April 4, 2000 City Council Meeting Minutes Page 5 VIII. ADJOURNMENT There being no further business, Council Member Johnson moved and Council . Member Jensen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9: 15 p.m. Respectively Submitted, ~ Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: . ~ Eugene J. Maxwell, Mayor . April 4, 2000 City Council Meeting Minutes Page 6 ---- ,. MINUTES . CITY COUNCIL WORK SESSION - APRIL 11, 2000 A work session of the Hopkins City Council was held at 6:00 p.m. on April 10, 2000, at the City Hall. Council members present were Mayor Maxwell and Council members Brausen, Hesch, Jensen and Johnson. City personnel present were City Manager Mielke, Assistant City Manager Genellie, Economic Development Director Kerrigan, Public Works Director Stadler, Finance Director Yager, Recreation Director Johnson, Police Chief Reid and Jim Parsons. Also present was Tom Allen. City Manager Evaluation The Council met in closed session from 6:00 to 7:30 and reconvened again at 10: 10. Design Team Meeting Evaluation, Tom Allen In opening remarks there was a general feeling that the attending staff felt the last meeting went well and that staff in general were excited and wanting to get involved. Some had heard concerns about diversity becoming too important. Concern about how to get the staff really involved and conunitted was mentioned. Mr. Mielke updated the group on recruitment for the design team. He commented all those suggested as "recruiters" had helped get people. Some people still needed follow-up: Fran Hesch will contact Ros Foley; Rick Brausen will contact Mary Beth Hays, Hillary Federer, Erik Falkman; Karen Jensen will contact Paul Bengston; Gene Maxwell will contact Roy Wirth and . Erik Falkman. The following were suggested to fill vacancies: Butch should contact LaShawn Hankton; Rick Brausen will check with Donna for people in education; Jim Parsons will check on the daytime Lions and Diane Johnson will check on evening Lions and the Jaycees; Steve Mielke will get 2 more staff and will recruit two youth. It was noted Fred Jensen and Nila Neumiller have not responded. Mr. Mielke will be sending a letter with a summary and proposed agenda to all who have agreed to be on the design team. In response to suggestions at the last meeting, Mr. Allen said each team member would be given a time to speak, with staff and Council to be last in each small group. At the first session Council members may ask to not speak, but he thinks the small groups will want them to. People will be assigned to small groups randomly. Each session will start with an exercise to help team members connect as individuals before addressing the vision. Small groups will have 6 instead of 8 members (to help give each a chance to speak) and will stay the same throughout the process to build personal connections. He suggested that staff involvement could be through staff interviewing multi-family residents and diverse groups; May 9-15 a group of 50 staff will meet between team sessions 3 and 4 to give feed-back to design team; they will meet again two evenings in the fall. Mr. Allen asked for feedback on the proposals. There was general discussion about the staff interviewing; general consensus was it would help keep the interest alive over sununer and would be a way to survey the community. Tom Allen commented "interviewing" had included the idea of on-site group meetings; Police Chief Reid noted on-site meetings on police issues had had little success. Some felt a city-wide survey of some time should also be implemented. Fran Hesch . noted that those with limited English would not return mail-in surveys and would require interviews. Karen Jensen suggested National Night Out might be a good time to utilize in the ~ process. General consensus was that both mail surveying and interviewing should be utilized. There was consensus that the general rules and agenda were good. . Karen Jensen suggested that team members might like to see the "group designations" and say how they each overlap those designations; Mayor Maxwell said they might want to first guess which one they were chosen as. Jim Kerrigan noted that the members need to "buy into" the ground rules at the first meeting through discussion, etc. Dave Johnson and Jim Kerrigan suggested a "social hour" would give team members a chance to mix. After discussion it was decided to start the first meeting a half-hour early with refreshments to allow that for those who wished to do so. The first meeting will be in the Raspberry Room. Arts Funding, Jim Parsons Mr. Parsons announced he had resigned, effective April 24th. There were general comments wishing him well at his new job and appreciation for his work at Hopkins. He opened his presentation by saying the first issue to be decided is "Do we want to support only local artists" or is this "Let's have the best, no matter where they come from"? He said there are three general mechanisms to generate funding: percentage of city capital spending earmarked for art, which requires ordinance passing; charter amendments to permit use of parkland dedication fees; state legislation to permit tax for the arts on new construction (most cities don't charge handicapped access costs or residential construction). He noted a couple years ago Hopkins had looked at a utility bill check-off for the arts; he and Mr. Mielke thought that might be possible now. Mr. Mielke noted that the park fund change would not generate much in the future. . Mr. Mielke asked the Council what their chief goal was. All agreed it is to retire the Art Center debt. Mr. Parsons noted that while the construction tax must have a set purpose, that purpose could change once the debt was retired; however, the legislature may require a referendum. Karen Jensen mentioned she had seen a special credit card, would there be a way to utilize that? That may be brought up with the new bank coming in. Fran suggested park dedication fees might be adjusted with only the increase going to arts. There was general discussion on fund-raising events and possible ticket fees for the Center; since this would not be part of the "ticket cost" it would not affect performer fees. Mr. Mielke noted Mankato had a $25/vehicle fee earmarked for airport expansion. Consensus: Staff shall obtain more information for the Council on utility bill check-off and possibility of commercial park dedication fee changes; and explore a ticket tax with Jay. Steve Mielke will talk to the state legislators. Board and Commission Training Mr. Mielke indicated the options were annual/semi-annual joint training sessions; attending meeting prior to term start; using government training services; chairman training; staff doing training by individual board or commission. The last method is used now, but is not as comprehensive as it should be. Mr. Brausen said he felt it was important for non-staff to do the training, though people who have been staff members would be good, as would past board/commission members. He feels present members should be offered the training. Mayor Maxwell commented the Citizens . Academy will help, and Mr. Mielke noted the Board reports at the Council meetings are helping. Mr. Mielke suggested staff training on how to work with the Boards might be needed. Fran Hesch . suggested joint meetings with Boards/Commissions might be "piggybacked" with training. Karen Jensen said present members should be asked what they wish they had gotten; Fran agreed they should help plan the training for their new members. General Consensus: One major annual training is very important, and must happen in Mayor June before members start their terms. The Council will need to make sure Board! Commission appointments are made in time to allow this. Mr. Mielke should look into costs and get more detail on training options, such as workshops, government programs, chairmanship training, etc. Board and Commission members should be kept up-to-date on their issues. I Rick Brausen moved continuance to the closed session, Karen Jensen seconded. Meeting went to closed session at 10: 10 p.m. Kasey Kester, recording secretary COUNCIL MEMBERS: . ATTEST: . -- New Licenses for Approval i . License # Name Address Lie Type 00145 Butch's Mainstreet Market 1619 Mainstreet Food Establishment L 1 Butch's Mainstreet Market 1619 Mainstreet Tobacco Sales . . Thursday, April 13, 2()()O Pa~e 1 of 1