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Agenda HOPKINS CITY COUNCIL . FINAL AGENDA December 5, 2000 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 7:25 pm - HRA meeting 7:30 pm - City Council meeting Work session at conclusion of City Council meeting 1. CALL TO ORDER !!. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. REPORTS - COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission, Chemical Health Commission IV. CONSENT AGENDA . 1. Minutes of November 21, 2000 regular City Council meeting 2. Ratify prior month's disbursements 3. Approve liquor license renewals, (Memo) - Obermaier 4. Approve final payment, sidewalk repair, (CR2000-198) - Gessele Vote: Brausen Jensen Hesch Johnson Maxwell V. NEW BUSINES 1. CUP for parking in residential neighborhoor, Alliant Tech Systems, (CR2000- 197) - Anderson Vote: Brausen Jensen Hesch Johnson Maxwell 2. Approve parking permit rate increase, (CR2000-196) - Hartshorn Vote: Brausen Jensen Hesch Johnson Maxwell . VI. ADJOURNMENT QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) . . A regular meeting of the Hopkins City Council was held on November 21, 2000 in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Hesch, and Johnson. Also, present were staff members Mielke, Genellie, Stadler, Yager, Elverum and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:34 p.m. ll. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. REPORTS - COMMITTEES/COMMISSIONS 1 . Park Board Mark Kuhl reported for the Park Board. Mr. Kuhl said that they reviewed and approved the job description and will present it to Council in the near future. They are waiting for . the results of the Vision meeting, hoping for direction from the groups. They will also be meeting on a monthly basis. Steve Mielke responded that they should have the information from the Vision meeting by late December or early January. IV. CONSENT AGENDA 1 . Minutes of November 8, 2000, City Council Meeting 2. Minutes of November 14, 2000, City Council Work Session 3. Appointment of Administrative Hearing Officers, (CR2000-191) 4. Grant Contract, Board Innovation and Cooperation, Transportation Planning Grant (CR2000-192) 5. Approve Final Payment, Lift Station #6 (CR2000-187) 6. Approve Final Payment, 2000 Alley Improvement Project (CR2000-186) 7. Approve Draw Request, Westbrooke Patio Homes (CR2000-189) 8. Resolution Amending Contractual Agreement/Agreement on Railroad Blockage Procedures (CR2000-193) 9. LRT Regional Trail Winter Activities Permit (CR2000-185) In response to Mayor Maxwell's questions about item four, Steve Mielke said that the . City and School District are receiving a $50,000 grant to study ways in which the public and school transportation systems may be improved through better utilization of existing resources. A consultant will be hired to study the issues. November 21, 2000 City Council Meeting Minutes Page 1 ----- - . Jim Genellie responded to questions on item three by stating that all of the attorneys on . the list had been contacted and that all are willing to serve. The list was obtained from the City of Minnetonka. The City of IVlinnetonka used an application process to form the list oT names. I<ersten Eiverum responded to questions about item seven. Ms. Elverum said that the associaflon has requested the draw to pay contractors for work, which has been completed. The City can retain 5 % of the contracted amount until all of the work IS completed, but there are outstanding issues with two contractors, If the City retains the 5 %, there is not enough to pay the contractors that have completed work. There will still be a balance large enough to correct any deficiencies. Steve Mielke responded to item eight, saying that the amended agreement will allow the cities to try different approaches by agreement among the city managers without having to "[ake the agreement back to three councils each time a new method is to be tried, Council Member Johnson moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: CouncillVlember Brallsen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council lVIember Johnson, aye; Mayor Maxwell, aye. The motion carried unanimouslv. V PRESENT A TION . i, Third Quarter Financial Status Lori Yager, Director of Finance, gave an overview of the third quarter status of the City. IVIs, Yager said that revenues are on target. Expenditures are currently the same as '1999 with 70 % of the budget spent, but do not include recent union contracts. Most contingency funds have been spent, Cash and Investments are at $16,400,000 earning 6,5% interest, which is better than last year, Utility funds continue to be strong, The Skatepark ended with a $28,000 operating income.. The Hopkins Center for the Arts continues to operate at a loss. Governmental funds are up by $900,000. 1\10 action was taken. \I; . PUBLIC HEARING 1 . Application for the Renewal of a Currency Exchange License for Pawn America (CR2000-188) Terry Obermaier said that the Department of Commerce is the regulating agency, issues the license, does the background checks, and regulates the license. State Statute dictates the process. The local jurisdiction is required to hold a publiC hearing. The City . sends a resolution of approval or denial to the Commissioner of Commerce within sixty clays. ~lovr;lllber 21.2000 City Council Meeting Minutes Page 2 ~ . Mayor Maxwell opened the public hearing at 8:05 p.m. No one came forward. Council Member Hesch moved and Council Member Brausen seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 8:06 p.m. Council Member Johnson moved and Council Member Brausen seconded a motion to adopt Resolution 2000-85, Resolution Approving the Renewal of a Currency Exchange License for Pawn America. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VII.. OLD BUSINESS 1. Traffic Study Report, 17th Ave Pedestrian Crossing (CR2000-1 95) Steve Stadler said that staff has received a petition to improve the crossing at 17th Ave Sand 1 st St S, a school crossing. At the November 8th, meeting, Council directed staff to install a temporary stop sign. Staff has completed a review of the situation. Staff . found that traffic counts are higher than in 1997 and speed is approximately the same. Mr. Stadler said that the advanced warning sign would have to be mounted high to be visible. Mr. Stadler also said that staff will investigate ways to improve the safety of waiting to cross where there is no sidewalk with the possibility of installing a cement landing on the corner. Council discussed flashing lights or red flags on the advanced warning signs and parking along 1 yth Ave S. Mark Swanson, 35 - 18111 Ave S said that he was concerned about the speed of traffic and whether or not the proposed option will be enough to make the intersection safe. Council Member Hesch moved and Council Member Jensen seconded a motion to approve installation of stop signs to create a three-way stop intersection at 17th Ave S and 1 Sl St S intersection. A pol] of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. Atter the item was approved, Butch Johnson and several students from Katherine Curran School approached the Council. The students handed out "Bravo" cards while Mr. Johnson explained that at Katherine Curran, when someone does an especially good . job, he or she gets a "Bravo". November 21, 2000 City Council Meeting Minutes Page 3 -.- --. ~ VIII. NEW BUSiNESS . 'I" Approve Additional Improvements, Valley Park Housing Improvement Area No. 3 (CR2000-1 90) Kersten Elverum said that in 1999 the City approved the creation of a housing improvement area for Valley Park Condominiums to finance a variety of improvements The project was completed under budget leaving a balance of approximately $105.000. The Assocla tion has requested that a portion of the balance be used to pay for additional improvements to the building entrances" In addition, staff is recommending that improvements be made to a catch basin, which has a negative backflow into the l11h Ave storm sewer, The total amount for the improvements is approximately $69,000. Council Member Johnson moved and Council Member Jensen seconded a motion to adop: Resolution 2000-86, authorizing expenditure of a portion of the project fund balance for housing improvement area no, 3 - Valley Park Condominiums. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Landscape Design Plan, Phase I[ Excelsior Blvd Project . Steve Stadler said that the design work on the reconstruction and streets cape improvements for the second phase of Excelsior Blvd project is nearing completion. Phase II goes from Highway 169 to Blake Rd, Several meetings have taken place this year with the business owners along that portion of Excelsior Blvd to discuss the design plans. Mr. Stadler said that the estimated cost of the proposed improvements is $560,000. The estimated City cost is $400,000. If approved, the design plan will be inserted into the County's road construction plans and bid as one contract. ConSHuction will occur next year. Bruce Chamberlain" Hoisington-Koegler Group, Inc., the City's consultant, reViewed the proposed deSign pian. Council I\/lember Hesch moved and Council Member Brausen seconded a motion to approve flllal streetscape design as presented for Excelsior Boulevard, Phase II Construction. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye, The motion carried unanimously. l\IIayor l\Jlaxwell said that Semper Development asked that the final plat and conditional use permit agreemems be continued" . Novf:!mher :;> 1 , 2000 City Council Meeting IV\inutes Page 4 . Council Member Johnson moved and Council Member Jensen seconded a motion to continue items three, four, and five until the Developer indicates that they are ready to bring the items forward. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Final Plat, Semper/Walgreens Development (Memo) 4. CUP Agreement, Walgreens/Semper Development (Memo) 5. CUP Agreement, Hopkins House Development (Memo) VIII. ADJOURNMENT There being no further business, Council Member Jensen moved and Council Member Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:58 p.m. Respectively Submitted, . Terry Obermaier, City Clerk COUNCIL MEMBERS .ATTEST~ Eugene J. Maxwell, Mayor . November 21, 2000 City Council Meeting Minutes Page 5 . License Renewals for Approval License # Name Add,.ess Lic Type ()j 001 Mainstreet Bar and Grill 814 Mainstreet liqour - Sunday Sale Billiard Table - ea Additional Table Billiard Table - First Table Tobacco Sales Liquor - On Sale Food Establishment L3,T3 Mechanical Amusement Device. First Mechanical Amusement Device - ea Dance Hall 0/002 Mitch's Tavern 819 Mainstreet Liquor - Off Sale Mechanical Amusement Device - First Liquor - On Sale . Liquor - Sunday Sale Mechanical Amusement Device - Addi Food Establishment L 1 Billiard Table - ea Additional Billiard Table - First Tobacco Sales 0/003 Lindee's 919 Cambridge St Tobacco Sales Liquor - On Sale Mechanical Amusement Device - ea Mechanical Amusement Device - First Billiard Table - First Liquor - Sunday Sale Food Establishment L3. T2 Billiard Table - ea Additional 0/004 Hopkins Family Bowling Center 107 Shady Oak Road Bowling Alley Lane Food Establishment L3. T1 . Friday, December 01. 2000 Pa/?e I oJ" . License # Name Address Lic Type Hopkins Family Bowling Center 107 Shady Oak Road Mechanical Amusement Device. First Billiard Table - ea Additional Table Billiard Table - First Tobacco Sales liquor - On Sale Mechanical Amusement Device - ea liquor - Sunday Sale OJOO5 The Big Ten Bar and Restaurant 1106 Mainstreet liquor. Sunday Sale Tobacco Sales Liquor - On Sale Food Establishment L3, T2 OJOO6 Decoys Grill and Bar 1022 Mainstreet Food Establishment L3, T3 liquor - On Sale Tobbacco Sales Liquor - Sunday Sale . OinJO Hopkins Elk's Lodge 30 - 8th Avenue South Food Establishment L3, T2 Liquor - Sunday Sales Liquor - Club Tobacco Sales Food Vending Machine Dance Hall 01011 Hopkins VFW 100 Shady Oak Rd Food Establishment L 1, T3 Sunday Sale Liquor - Club Tobacco Sales Dance Hall Mechanical Amusement Device - First O/OJ"l Oak Ridge Country Club 700 Oak Ridge Road Sunday Sale Tobacco Sales Dance Hall . Friday, December 01. ;WOO PaKe 2 of .f . License # Name Address Lie Type Oak Ridge Country Club 700 Oak Ridge Road Food Establishment L3, 13 Swimming Pool - Special Purpose Swimming Pool- Outdoor Liquor - Club 010/3 Hopkins American Legion 10 -12th Avenue South Dance Hall Mechanical Amusement Device - ea Food Establishment L3, T3 Mechanical Amusement Device - First Billiard Table. ea Additional Table Billiard Table. First Tobacco Sales Liquor - Sunday Liquor - Club 0/U14 Hopkins Liquor 712 - 11 th Avenue South Liquor - Off Sale Tobacco Sales . OlO/5 Jim's Liquor 3 - 6th Avenue South Tobacco Sales Liquor - Off Sale 0/016 M.G.M. Liquor Warehours 495 - 17th Avenue South Liquor. Off Sale Tobacco Sales OlOll Leaman's Liquor 120 Shady Oak Rd Liquor - Off Sale Tobacco Sales 0/018 Richards Liquor 22-10AveN Liquor - Off Sale Tobacco Sales OlOlY Best Buy Liquor 812 Mainstreet Tobacco Sales Liquor - Off Sale 0/020 China Royal Restrurant 8480 Excelsior Boulevard Liquor - Wine, On Sale . Frh/ay, December OJ, 2000 Page 3 of .J . . License # Name Address Lie Type China Royal Restrurant 8480 Excelsior Boulevard 3.2 Beer - On Sale Food Establishment L3, T1 01021 Boston Garden 101 9 Mainstreet Liquor - Wine, On Sale 3.2 Beer - On Sale Food Establishment L2, T2 Food Establishment L3, T2 U10l2 Tratoria Michelangelo 802 Mainstreet Liquor - Wine, On Sale 3.2 Beer - On Sale Food Establishment L3, T1 010]3 Jack Yee's Restaurant 1016 Mainstreet Food Establishment L3, T1 3.2 Beer -On Sale Liquor - Wine, On Sale 01024 Meadowbrook Golf Course 201 Meadowbrook Road 3.2 Beer - On Sale . 3.2 Beer - Off Sale Food Establishment L2. T1 Onl;;5 R&M Grocery and Deli 108 Blake Road North 3.2 Beer - Off Sale Tobacco Sales Food Establishment L2, T1 01026 Kenny's Market 520 Blake Road North 3.2 Beer - Off Sale Tobacco Sales Food Establishment L 1, T1 01027 Tom Thumb #134 716 - 11th Avenue South 3.2 Beer - Off Sale Tobacco Sales Food Eslqablishment L2, T1 . Friday, December () 1. 2000 Page 4 of4 CITY OF . November 29, 2000 ~ CR2000-196 NoPKINS YEARL Y/QUARTERL Y PARKING PERMIT RATE INCREASES Proposed Action Staff recommends approval of the following motion: Move to approve a ten percent vearlv and quarterlv parkina permit rate increase for 2001. Overview The parking permit rates have not been increased in three years. Currently, the fees are $2.00 per single day/event; $15.00 per month; $32.00 per quarter; and $110.00 per year. The increase in yearly and quarterly permit rates would help pay for increased printing costs (brochures and maps) and maintenance costs for public parking lots and the municipal ramp. Staff is recommending an increase in yearly and quarterly parking permit rates for the year 2001, as outlined in this report. . Primary Issues to Consider . What are staff's recommendations? . What are the reasons for the permit rate increases? . What are the possible impacts? . What were the Zoning & Planning Commission's Comments? . What were the permit rates from previous years? Supportina Information . Parking Permit Sales Revenue Report . Parking Fine Revenue Report . Parking Fund Report \. ~d-- 1m Hartshorn conomic Development Coordinator . Financial Impact: approx. $4.000.00 addition to budget Budgeted: YIN N/A Source:_ Related Documents (CIP, ERP, etc.): Notes: . CR2000-196 - Page 2 Primary Issues to Consider . What are staff's recommendations? Staff recommends increasing the cost of the yearly and quarterly permits by ten percent. This would increase the cost of a yearly permit to $120.00 from $110.00 and increase the cost of a quarterly permit to $35.00 from $32.00. The monthly permit would remain $15.00, and the single day/event permit would remain $2.00. . What are the reasons for the parking permit rate increase? The rate increase is necessary because printing and maintenance costs are increasing and major structural repairs such as sealing, joint ceiling, roof and elevator maintenance, etc., will be needed on the municipal ramp within two years. There has not been a rate increase in three years. . The Finance department reviewed the current agreement with Wells Fargo Bank and came to the conclusion that the bank is currently paying approximately $120.00/year per parking permit. The City provides 120 parking permits to Wells Fargo Bank for the municipal ramp in exchange for approximately $15,000 in annual assessments to cover some of the maintenance costs. The Finance department has recommended that the annual/quarterly permit rates be increased to reflect the rate the City currently charges Wells Fargo Bank. Parking fine revenues have increased in the last couple of years. It is difficult to tie revenues to enforcement efforts; in a good enforcement program a decrease in revenues should occur as the goals of the program (compliance) are accomplished. Variations in the amount of revenues will occur due to many variables, which are hard to predict. . What are the possible impacts? Assuming there will be as many quarterly and yearly permits purchased in 2001 as there were in 2000, the revenues generated for the parking fund could increase by approximately $4,000.00. . What were the Zoning & Planning Commission's comments? . The Zoning & Planning Commission reviewed and supports the proposed parking permit Increases. . CR2000-196, Page 3 . What were the permit rates from previous years? The following schedule shows the permit rates from previous years: 2000 Rates were the same as year 1999 1999 Rates were the same as year 1998 1998 Rates were the same as year 1997 1997 $110 per year, $32 per quarter, $15 per month, and $2 daily 1996 $105 per year, $30 per quarter, $14 per month, and $1.50 daily 1995 $100 per year, $28 per quarter, $13 per month, and $1 daily 1994 $96 per year, $26.75 per quarter, $12 per month, and $1 daily 1993 Rates were the same as year 1992 . 1992 $92 per year, $25 per quarter, $11.50, per month, and $1 daily . Other Issues? The parking fund only decreased by approximately $3,000 this year. This number is misleading because much of the maintenance work in the municipal ramp did not get finished this year. The reason is that the major repair work is scheduled for year 2001, and from a cost perspective it makes sense to complete most of the maintenance along with the major repair work in the same year. Repair work, in the municipal ramp is expected to cost approximately $35,000 in 2001. This estimate does not include the other public lots. Alternatives The Council has the following alternatives regarding this issue: 1. Approve the action as recommended by staff. 2. Deny the request for a parking permit rate increase. With this action, the rates will remain the same as last year; therefore, less funds will be collected for parking lot maintenance in 2001. . 3. Continue for additional information. If the City Council indicates that further information is needed, the item should be continued. r . . Parking Fine Permit Sales Revenue Revenue Parkina Fund 1989 = $41,604 1989::: $20,821 1989 = $106,215 1990::: $36,029 1990::: $21,346 1990::: $616,949 1991 = $32,190 1991 ::: $18,541 1991 ::: $621,685 1992::: $49,010 1992 = $18,052 1992::: $636,202 1993:: $28,471 1993::: $15,345 1993::: $592,677 1994::: $20,648 1994::: $16,513 1994::: $567,192 1995:: $22,445 1995::: $14,503 1995::: $544,936 1996:: $15,920 1996:: $18,916 1996::: $508,240 . 1997::: $ 5,789 1997::: $18,916 1997::: $442,584 1998::: $24,373 1998::: $15,912 1998 = $395,642 1999 == $24,199 1 999 = $19,218 1999 == $347,268 2000:;:: $25,000 (est.) 2000::: $22,000 (est.) 2000 == $343,000 (est.) .