CR 2000-206 Approve Charitable Gambling Premises Permit For the Raspberry Festival At The Hopkins House
. .
. December 19,2000 Council Report 2000-206
APPROVE CHARITABLE GAMBLING PREMISES PERMIT
FOR THE RASPBERRY FESTIVAL AT
THE HOPKINS HOUSE, RASPBERRIES, 1501 STATE HIGHWAY 7
Proposed Action
Staff recommends adoption of the following motion: Move to adopt Resolution 2000-92,
Resolution approving a charitable gambling premises permit for the Raspberry Festival at the
Hopkins House, 1501 State Highway 7.
This action will allow the Raspberry Festival to resume the activity of selling pull-tabs at the
Hopkins House.
Overview
The Hopkins House was planning to remodel and eliminate the bar area. Because of the plans,
the Raspberry Festival cancelled the premises permit that they held for pull-tabs at the Hopkins
House.
At this time, the Hopkins House is unsure of future plans and has decided to renew the liquor
. license and has asked the Raspberry Festival to resume the sale of pull-tabs. The premises
permit will expire at the same time as the charitable gambling license in 2001.
Primary Issues to Consider
. Does this organization meet the criteria of the City's gambling policy? - Yes.
. Has the organization conducted its past gambling operations in accordance with state
and local laws? - Yes.
Supporting Information
. Resolution 2000-92
. Legislative Policy 4-A, Lawful Gambling
. Financial Statement and J ndependent Aud itors Report, Years 1999 and 1998
. List of Charitable Donations
. Gambling License Application available in the City Clerk's office
~a~o~
Terrv Obermaier. Citv Clerk
. Financial Impact: $ /00. Cy) Budgeted: Y/N y/(,/ Source: J'ld tnt',} f.t'?.f'
Related Documents (CIP, ERP, etc.):
Notes:
.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2000-92
RESOLUTION APPROVING A GAMBLING PREMISES
LICENSE FOR THE RASPBERRY FEST IV AL
WHEREAS, the Hopkins Raspberry Festival has been an integral part of
the Hopkins Community, and
WHEREAS, the Hopkins Raspberry Festival has applied for a gambling
license to conduct lawful gambling in 2001, and
WHEREAS, the Hopkins Raspberry Festival has conducted gambling
activities in accordance with state law and Hopkins City Policy,
NOW, THEREFORE, be it hereby resolved that the City Council of the
. City of Hopkins, Minnesota, approves the Hopkins Raspberry Festival's
Premises Permit Renewal application for Raspberries, Hopkins House, 1501
State Highway 7, Hopkins.
Adopted by the City Council of the City of Hopkins, Minnesota, this 19th day
of December, 2000.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk
.
POLICY 4-A
. LA WFITL GAMBLING
1. PURPOSE
1.01 The purpose of this policy is to establish mles and procedures for lawful gambling in the
City of Hopkins.
2. REGULA TIONS
2.01 Except as otherwise enumerated herein, the provisio s of Minnesota Statute Chapter 349
relating to the definition of terms, licensing and restl ictions of gambling are adopted and
made a part of the statement of policy promulgated by the City of Hopkins as if set out in
fll II
202 An applicant for a license shall be a registered Minnesota nonprofit corporation or an
organization which is designated as exempt from the payment of income taxes by the
Internal Revenue Code and whose principal location or oft-Ice is within the City of
Hopkins.
. 2.03 The organization defined in Section 2.02 must be engaged in its activities for the benefit of
the community within the City of Hopkins for at least five years on a perpetual,
continuous, uninterrupted basis and have at least 30 active members.
2.04 Gambling allowed by the city shall be carried on only within premises owned, occupied or
leased by the organization except such activities permissible under M.S. 349.166.
2.05 More than one organization, as defined in Section 2.02, may conduct gambling within a
single owned, occupied or leased premise. More than one organization may jointly
conduct a lawful gambling game at one location. However, two or more organizations
shall not separately conduct the same game at the same time at one location.
2 06 The operation of gambling devices and the conduct of bingo and raffles licensed or
approved pursuant to the authority granted to the City of Hopkins shall be carried on
under the supervision of a gambling manager designated by the organization. The
gambling manager shall be responsible for the operation of the gambling activity and the
receipts and profits generated from the operation.
2.07 The gambling manager shall be an active member of the organization issued the license
and shall qualify under state law.
.
Legislative Policy Manual -- Chapter 4-A Page 1
2. 08 Participants in raffies, paddlewheels, pull tabs and tip boards shall be restricted to
. individuals who have attained the legal drinking age. This restriction only applies to
premises where liquor, wine, beer or 3.2 beer is served. Where intoxicating beverages are
not served the age shall be eighteen.
209 Organizations wishing to renew a gambling license must provide the City with a tinancial
audit of its lawful gambling activities and funds for the previous two years. The audit( s)
must be performed by an independent accountant licensed by the state of Minnesota
In addition, such organizations must provide the City with information on all expenditures
of lawful gambling funds during the previous two years. Such information must include at
a minimum the name of the reci pient, the amount of the expenditure or contribution, and a
brief description of how the expenditure or contribution meets the definition of "lawful
purposes" as defined in M.S. 349.12.
2.10 A fee of $100.00 shall be charged to all licensed organizations submitting a Premises
Permit Renewal Application for approval by the City.
Established 81l8/87
. Revised 4/19/94
City of Hopkins
.
Legislative Policy Manual -- Chapter 4-A Page 2
.
LAWFUL GAMBLING FUND OF
HOPKINS RASPBERRY FESTIVALASSOCIATION,INC.
(LICENSE # 02297)
MN 10# 3815795
FEDERAL 10# 41-1390949
REGULATORY BASIS FINANCIAL STATEMENTS,
SUPPLEMENTARY INFORMATION, AND
INDEPENDENT AUDITOR'S REPORT
. OCTOBER 31,1999 AND 1998
.
'.
TABLE OF CONTENTS
Page
Independent Auditor's Report 1
Statement of Assets, Liabilities and Fund Balance -
Regulatory Basis
October 31, 1999 and 1998 2
. Statement of Revenues, Expenses and Changes in
Profit Carry-Over - Regulatory Basis
For the Years Ended October 31, 1999 and 1998 3
Notes to Financial Statements 4-5
Independent Auditor's Report on Supplementary Information 6
Reconciliation of Games Used - Regulatory Basis
For the Years Ended October 31, 1999 and 1998 7
Analysis of Maximum Allowable Expenses as a Percentage of
Gross Profit - Regulatory Basis
F or the Years Ended October 31, 1999 and 1998 8
Reconciliation of Profit Carry-Over - Regulatory Basis
For the Years Ended October 31,1999 and 1998 9
Regulatory Checklist Report and Questionnaire 1 0-11
Reportable Conditions Letters 12
Communications Letter 13-14
.
Deanna R. Anderson Cerli[iul Public Accountant
.320 Gullwood Road
. akeshore, MN 56468
(218) 963-2854
Fax: 963-1272 INDEPENDENT AUDITOR'S REPORT
Board of Directors
Hopkins Raspberry Festival
Association, Inc.
Hopkins, Minnesota
I have audited the accompanying statement of assets, liabilities, and fund balance - regulatory
basis, of the lawful gambling fund of the Hopkins Raspberry Festival Association, Inc. as of
October 31, 1999, and the related statement of revenues, expenses, and changes in profit
carry-over-regulatory basis, for the year then ended. These financial statements are the
responsibility of the management of the Hopkins Raspberry Festival Association, Inc.. My
responsibility is to express an opinion on these financial statements based on my audit. The
financial statements for the prior year were audited by another accountant whose report dated
April 21, 1999 gave an unqualified opinion.
I conducted my audit in accordance with generally accepted auditing standards. Those
standards require that I plan and perform the audit to obtain reasonable assurance about
. whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement
presentation. I believe that my audit provides a reasonable basis for my opinion.
As described in Note 1, these financial statements are prepared in conformity with the
accounting practices prescribed or permitted by the Department of Revenue of the State of
Minnesota "regulatory basis", which is a comprehensive basis of accounting other than
generally accepted accounting principles.
In my opinion, the financial statements referred to above present fairly, in all material respects,
the assets, liabilities, and fund balance of the lawful gambling fund of the Hopkins Raspberry
Festival Association, Inc. as of October 31, 1999, and the results of its operations and changes
in its profit carry-over for the year then ended, on the basis of accounting described in Note 1.
This report is intended solely for the information and use of the Board of Directors, members
and management of the Hopkins Raspberry Festival Association, Inc. and the Department of
Revenue of the State of Minnesota and is not intended to be and should not be used by
anyone other than these specified parties.
. 4~f~~(!/6(
DEANNA R. ANDERSON, CPA
Lake Shore, M N
February 28, 2000
LAWFUL GAMBLING FUND OF
-. HOPKINS RASPBERRY FESTIVAL ASSOCIATION, INC,
(LICENSE #02297)
(MN 10# 3815795)
STATEMENT OF ASSETS, LIABILITIES AND FUND BALANCE
REGULATORY BASIS
OCTOBER 31, 1999 AND 1998
1999 1998
ASSETS
CASH
Gambling Bank Accounts:
Interest Bearing $ 84,599 $ 47,567
Cash - Games In Play 0 6,089
Starting Game Banks 7,059 8,000
Total Cash $ 91,658 $ 61 ,656
INVENTORIES $ 2,684 $ 2,717
REIMBURSEMENT RECEIVABLE 526 0
Total Current Assets ~ 94,868 $ 64,373
. LIABILITIES
ACCOUNTS PAYABLE
State Combined Receipts and 10% Tax $ 11 ,093 $ 15,779
Deferred Revenue 2,868 0
Total Accounts Payable 13,961 15,779
Unearned Revenues - Games In Play 0 6,089
Total Current Liabilities $ 13,961 $ 21,868
COMMITMENTS AND CONTINGENCIES
FUND BALANCE
FUND BALANCE
Profit Carry-Over $ 80,907 $ 42,505
Total Liabilities and Fund Balance $ 94,868 $ 64,373
- .
S/,(' (/('O)!II{Hlllying Noles 10 Fi,w/willl SI<lICI!l('/I(S.
(2)
--.
LAWFUL GAMBLING FUND OF
HOPKINS RASPBERRY FESTIVAL ASSOCIATION, INC.
-. (LICENSE # 02297)
(MN 10# 3815795)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN PROFIT CARRY-OVER
REGULATORY BASIS
FOR THE YEARS ENDED OCTOBER 31,1999 AND 1998
1999 1998
AMOUNT PERCENTAGE AMOUNT PERCENTAGE
REVENUES
Pull-Tab Receipts $ 3,246,126 99.5% $ 3,203,197 99.5%
Raffle Receipts 5,902 0.2% 0 0.0%
Paddle Wheel Receipts 9,300 0.3% 16,620 0.5
Interest Income 411 0.0% 0 O.O~\,
Revenues Collected S 3,261.739 100.0% S 3.219.817 100.0%
COST OF REVENUES
Pull-Tab Prizes $ 2,645,226 81.1% S 2,624028 81.5%
Paddle Wheel and Raffle Prizes 7,400 0.2% 11,080 O.4~/o
Cost of Revenues $ 2,652,626 81.3% $ 2.635.108 81.9%
GROSS PROFIT $ 609,113 18.7% $ 584,709 18.1%
ALLOWABLE EXPENSES $ 295.838 9.1% S 291.088 9.0%
REVENUES IN EXCESS OF
. ALLOW ABLE EXPENSES $ 313.275 9.6% $ 293,621 9.1%
LAWFUL PURPOSE EXPENDITURES
Gambling Taxes:
Combined Receipts and Other Tax S 144.935 4.5% S 149,549 4.7~~
State Ideal Gambling Taxes 66,675 2.0% 81,748 2.5%
Ideal Tax Refund (9,848) (03%) (10,037) (03%)
Total Gambling Taxes $ 201,762 6.2% $ 221.260 6.9%
One-Half Audit Fee 0 O_O~!O 3.000 0.1%
Programs Expenditures 73,100 2.2% 71.600 2.2%
Board Approved 0 O,O~/O 0 0.0%
TOlal Lawful Purpose Expenditures S 274,862 8.4~/o S 295.860 9.2~'o
REVENUES IN EXCESS OF EXPENSES
BEFORE INCOME TAX S 38,413 1.2~1~ S -2,239 (0.1%)
INCOME TAX PAID
Federal $ 0 0.0% $ 0 0.0%
State 0 0.0% 0 0.0%
Total Income Taxes S 0 0.0% S 0 OO~\,
REVENUES IN EXCESS OF EXPENSES $ 38.413 1.2% $ -2,239 (0.1%)
PROFIT CARRY-OVER - Beginning of Year S 42,505 $ 44,744
ADJUSTMENTS (11)
. PROFIT CARRY-OVER - END OF YEAR S 80.907 $ 42,505
See accomprll1villg Note,. to Financial Slah'IIlt-'llls.
(3)
LAWFUL GAMBLING FUND OF
HOPKINS RASPBERRY FESTIVAL ASSOCIATION,INC.
(LICENSE # 02297)
. (MN 10# 3815795)
NOTES TO FINANCIAL STATEMENTS
OCTOBER 31, 1999 AND 1998
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Nature of Orqanization
Beginning in 1987, the organization commenced lawful gambling pull-tab
operations within the city of Hopkins to increase its program services and
thereby better serve the city of Hopkins, neighboring communities, and other
interests. The Organizations gambling activity consists of pull-tabs, paddle
wheels and raffles. Revenues in excess of expenses generated by the gambling
fund can only be used for lawful purpose expenditures as defined by Minnesota
Statute 349.
Basis of Presentation
Regulatory basis of accounting is the basis of accounting prescribed by the State
of Minnesota, which is a comprehensive basis of accounting other than generally
accepted accounting principles. Regulatory basis of accounting differs from the
accrual method of accounting in that under the regulatory method, all liabilities
other than the cost of the games and the state 10% and combined receipts taxes
are expensed when paid. Under the accrual method, state ideal gambling taxes
. are prepaid upon purchase and expensed during the period the game is used.
Under the regulatory method, state ideal gambling taxes are expensed when
paid.
Startinq Game Banks
Starting game banks consist of imp rest amounts which are used to fund open
play of games.
Inventories
Inventories consist of the vendor cost of the games purchased. State gambling
taxes paid upon purchase of the games are not included in inventories. At
October 31, 1999 and 1998 there were 56 and 59 pull-tab games in the
inventories, respectively.
Use of Estimates
The preparation of financial statements in conformity with the regulatory basis of
accounting requires management to make estimates and assumptions that affect
the reported amounts of assets and liabilities and disclosure of contingent assets
and liabilities at the date of the financial statements and the reported amounts of
revenues and expenses during the reporting period.
NOTE 2 COMMITMENTS
The Organization leases space for the sites of its lawful gambling pull-tab booths
. within the City of Hopkins. The lease agreements require rent payments of
$1,000 per month per site. Rent expense for the years ended October 31, 1999
& 1998 was $36,000 per year.
(4)
LAWFUL GAMBLING FUND OF
HOPKINS RASPBERRY FESTIVAL ASSOCIATION, INC, I
!
'. (LICENSE # 02297)
(MN 10# 38157957)
NOTES TO FINANCIAL STATEMENTS
OCTOBER 31, 1999 and 1998
NOTE 3 INCOME TAXES
The organization is not a private foundation. The Organization is exempt from
state and federal income taxes under Section 501 (c)(4) of the Internal Revenue
Code. However, the Organization is required to pay state and federal income
taxes on unrelated business income. Under the regulatory method, income
taxes are expensed when paid. Income taxes paid for the years ended October
31, 1999 and 1998 were $0 and $0, respectively. The Organization has federal
and Minnesota net operating loss carry forwards totaling approximately $13,500
each to offset future years unrelated business taxable income.
NOTE 4 BOARD APPROVED EXPENDITURES
There were no Board Approved Expenditures for the years ended October 31 ,
1999 and 1998.
NOTE 5 RESULTS OF GAME TESTING
. Subsequent to year end the Organization's Independent auditor's selected
twenty pull-tab games to be tested as part of their audit. There were no
exceptions to testing reported to the organization.
NOTE 6 RELATED PARTY TRANSACTIONS
The Organization pays compensation to certain members or relatives of
members for services relating to the operation of the gambling fund.
Compensation paid to related parties for the years ended October 31, 1999 and
1998, were $35,000 per year.
NOTE 7 IDEAL TAX REFUND
In 1999, the Organization applied for a refund of it's ideal tax paid on unsold pull-
tab tickets for the prior calendar year. As of October 31 , 1999 the amount to be
expended from this refund was $9,848.
.
(5)
Deanna R. Anderson Ccrtifieu Public Accountant
.320 Gullwood Road
akeshore, MN 56468
(218) 963-2854
Fax: 963-1272
;
INDEPENDENT AUDITOR'S REPORT ON i
SUPPLEM ENT ARY INFORMATION
Board of Directors
Hopkins Raspberry Festival
Association, Inc.
Hopkins, Minnesota
My report on my audit of the basic financial statements of the lawful gambling fund of Hopkins
Raspberry Festival Association, I nc. for the year ended October 31, 1999 appears on page 1.
The audit was made for the purpose of forming an opinion on the basic financial statements
. taken as a whole. The supplementary information on pages 7 through 10 is presented for
purposes of additional analysis and is not a required part of the basic financial statements, Such
information has not been subjected to the auditing procedures applied in the audit of the basic
financial statements and, accordingly, I express no opinion on it.
This report is intended solely for the information and use of the Board of Directors, members and
management of the Hopkins Raspberry Festival Association, Inc. and the Department of
Revenue of the State of Minnesota and is not intended to be and should not be used by anyone
other than these specified parties.
4~1! .d~(f(M
DEANNA R. ANDERSON, CPA
Lake Shore, Minnesota
February 28, 2000
.
(6)
LAWFUL GAMBLING FUND OF
HOPKINS RASPBERRY FESTIVAL ASSOCIATION,INC.
-. (LICENSE # 02297)
(MN 10# 3815795)
RECONCILIATION OF GAMES USED
REGULATORY BASIS
FOR THE YEARS ENDED OCTOBER 31,1999 AND 1998
(SEE INDEPENDENT AUDITOR'S REPORT ON SUPPLEMENTARY INFORMATION)
(UNAUDITED)
1999 1998
NUMBER NUMBER
AMOUNT OF GAMES AMOUNT OF GAMES
PULL.TABS
Cost of Games Used
Beginning Inventories S 2,648 56 $ 3,936 81
Purchases 45,802 871 47,532 933
Total Games Available for Use $ 48,450 927 S 51,468 1,014
Less: Ending Inventories (2,684) (59) (2,648) (56)
Games Used $ 45,766 868 $ 48,820 958
Reconciliation of Games Used
Games Used Per Books Above 868 958
Games Used and Reported Per Gross
Revenues (Receipts) by Month 868 958
. Difference or Possible Unreported Games 0 0
1999 199B
NUMBER NUMBER
AMOUNT OF GAMES AMOUNT OF GAMES
Paddle Wheels
Cost of Games Used
Beginning Inventories $ 10 10 S 26 30
Purchases 255 300 148 148
Total Games Available for Use $ 265 310 S 174 178
Less: Ending Inventories 0 0 (10) (10)
Games Used S 265 310 $ 164 168
Reconciliation of Games Used
Games Used Per Books Above 310 168
Games Used and Reported Per Gross
Revenues (Receipts) by Month 310 168
Difference or Possible Unreported Games 0 0
.
(7)
LAWFUL GAMBLING FUND OF
HOPKINS RASPBERRY FESTIVAL ASSOCIATION, INC.
'. (LICENSE # 02297)
(MN 10# 3815795)
ANALYSIS OF MAXIMUM ALLOWABLE EXPENSES
AS A PERCENTAGE OF GROSS PROFIT
REGULATORY BASIS
FOR THE YEARS ENDED OCTOBER 31, 1999 AND 1998
(SEE INDEPENDENT AUDITOR'S REPORT ON SUPPLEMENTARY INFORMATION)
(UNAUDITED)
1999 1998
GROSS RECEIPTS $ 3.261 739 $ 3.219817
ALLOWABLE EXPENSES
Cash Shortages - Net of Repayments $ 7,605 $ 6,530
Cost of Games Used 46,032 48,984
Compensation and Payroll Taxes 157,546 165,081
Accounting and Legal Services 2,039 5,450
Bank Charges and Miscellaneous Supplies 35,260 25,199
Gambling Equipment 9,978 549
License Renewal and Insurance 1,378 3,295
Rent 36,000 36,000
. Subtotal $ 295,838 $ 291,088
Maximum Allowable Expenses by Minnesota
State Statute 355,197 321,661
Excess of Maximum Allowable Expenses in Excess
of Allowable Expenses - Current Year $ 39,359 $ 30,573
Adjustments 0 0
Beginning Cumulative Maximum Expenses in
Excess of Allowable Expenses 400,711 370,138
Ending Cumulative Maximum Allowable Expenses
in Excess of Allowable Expenses $ 440,070 $ 400,711
.
(8)
LAWFUL GAMBLING FUND OF
HOPKINS RASPBERRY FESTIVAL ASSOCIATION, INC.
. (LICENSE # 02297)
(MN ID# 3815795)
RECONCILlA TION OF PROFIT CARRY -OVER
REGULA TORY BASIS
FOR THE YEARS ENDED OCTOBER 31,1999 AND 1998
(SEE INDEPENDENT AUDITOR'S REPORT ON SUPPLEMENTARY INFORMATION)
(UNAUDITED)
1999 1998
ADDITIONS:
CASH IN GAMBLING BANK ACCOUNTS $ 84,599 $ 47,567
CASH IN STARTING BANKS 7,059 8,000
CASH. GAMES IN PLAY 0 6,089
INVENTORIES 2,684 2,717
REIMBURSEMENT RECEIVABLE 526 0
. TOTAL ADDITIONS $ 94,868 $ 64,373
SUBTRACTIONS:
TAX TO BE PAID TO DEPARTMENT OF REVENUE $ 11,093 $ 15,779
VENDORS PAYABLE 2,868 0
UNEARNED REVENUES. GAMES IN PLAY 0 6,089
TOTAL SUBTRACTIONS $ 13,961 $ 21,868
PROFIT CARRY-OVER FROM FINANCIAL STATEMENTS $ 80,907 $ 42,505
PROFIT CARRY.OVER FROM TAX REPORT 80,907 42,505
VARIANCE FROM BALANCE $ 0 $ 0
-.
(9)
Deanna R. Anderson Certified Public Accountant
.320 Gullwood Road
akeshore, M N 56468
(218) 963-2854
Fax: 963~ 1272
Board of Directors
Hopkins Raspberry Festival
Association, Inc.
Hopkins, Minnesota
I have audited the financial statements of the Lawful Gambling Fund of the Hopkins Raspberry
Festival Association, Inc. as of and for the year ended October 31, 1999, and have issued my report
thereon dated February 28, 2000.
I conducted my audit in accordance with generally accepted auditing standards. Those standards
require that I plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement.
Compliance with laws and regulations applicable to the Gambling Fund is the responsibility of the
. Hopkins Raspberry Festival's Association, Inc. management. As part of obtaining reasonable
assurance about whether the financial statements are free of material misstatement, I completed the
Regulatory Checklist Questionnaire which is attached to this report. However, the objective of my
audit of the financial statements was not to provide an opinion on overall compliance with such
provisions. Accordingly, I do not express such an opinion.
This report is intended solely for the information and use of the Board of Directors, members and
management of the Hopkins Raspberry Festival Association, Inc. and the Department of Revenue of
the State of Minnesota and is not intended to be and should not be used by anyone other than these
specified parties.
4~td~~eJ
DEANNA R. ANDERSON, CPA
Lake Shore, Minnesota
February 28,2000
.
OOl
-
..
REGULATORY CHECKLIST QUESTIONNAIRE
Minnesota Rule 8122.0550 Subp. 68
Name of Organization Hopkins Raspberry Festival Association, Inc.
Organization License Number 02297 Date of Audit or Review 10/31/99
INSTRUCTIONS: Based on the information obtained during the course of the audit, respond to the
following nine statements for the period being audited. If there was not sufficient information
available during the audit to respond to a statement, circle "N/A" for that statement.
1. The organization conducted gambling only at sites for which it
had obtained a premises permit or a one-day off-site permit. Yes No N/A
2. The organization had a licensed gambling manager at all times
gambling was conducted. Yes No N/A
. 3. A lessor, a member of a lessor's immediate family, or an employee
of a lessor was not a gambling manager of the organization. Yes No N/A
4. The organization's gambling manager was bonded for an amount of
at least $10,000. Yes No N/A
5. Checks for the expenditure of gross profits from gambling were
signed by at least two active members of the organization who
have been authorized to sign checks. Yes No N/A
6. The organization did not pre-sign gambling account checks. Yes No N1A
7. The organization did not use signature stamps to sign gambling
account checks. Yes No N/A
8. If the organization has terminated all gambling activity a
termination plan has been filed with the Gambling Control Board. Yes No N1A
9. The organization has paid all rent for the lease of premises
in accordance with its lease agreement(s). Yes No N/A
.
(11)
Deanna R. Anderson Certified Public Accountant
.320 Gullwood Road
. .akeshore, MN 56468
(218) 963~2854
Fax: 963-1272
Board of Directors and Members
Hopkins Raspberry Festival
Association, Inc.
Hopkins, Minnesota
In planning and performing my audit of the financial statements of the Lawful Gambling Fund of
Hopkins Raspberry Festival Association, Inc. for the year ended October 31 , 1999, I considered its
internal control structure in order to determine my auditing procedures for the purpose of expressing
my opinion on the financial statements and not to provide assurance on the internal control structure.
My consideration of the internal control structure would not necessarily disclose all matters in the
internal control structu re that might be material weaknesses under standards established by the
American Institute of Certified Public Accountants. A material weakness is a condition in which the
design or operation of the specific internal control structure elements does not reduce to a relatively
low level the risk that errors or irregularities in amounts that would be material in relation to the
. financial statements being audited may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. However, I noted no matters
involving the internal control structure and its operation that I consider to be material weaknesses as
defined above.
This report is intended solely for the information and use of the Board of Directors, members and
management of the Hopkins Raspberry Festival Association, Inc. and the Department of Revenue of
the State of Minnesota and is not intended to be and should not be used by anyone other than these
specified parties.
4~1?s4~CE:A
DEANNAR.ANDERSON,CPA
Lake Shore, Minnesota
February 28, 2000
.
..
f 12)
Deanna R. Anderson Cntified Public Accountant
-----........
.320 Gullwood Road
. ake~b~ ~Hnl! Board of Directors
- (218~fW5i'kasPberry Festival
. Fax. j{g cjaMion, Inc.
Hopkins, Minnesota
I have audited the financial statements of the Hopkins Raspberry Festival Association, Inc. Gambling
Fund for the year ended October 31, 1999 and have issued my report thereon dated February 28,
2000.
My professional standards require that I communicate with you concerning certain matters that may
be of interest to you in fulfilling your obligation to oversee the financial reporting and disclosure
process for which the management of the Hopkins Raspberry Festival Association, Inc. Gambling
Fund is responsible. I have prepared the following comments to assist the Board in fulfilling that
obligation.
MY RESPONSIBILITY UNDER GENERALLY ACCEPTED AUDITING STANDARDS
My responsibility under generally accepted auditing standards has been described to you in my
engagement letter dated October 26, 1999. As described in that letter, those standards also require
that I obtain a sufficient understanding of the Hopkins Raspberry Festival Association, Inc. Gambling
Fund's internal control structure sufficient to enable me to properly plan my audit. I have issued a
. separate report to you, dated February 28, 2000, containing my comments on the internal control
structure.
SIGNIFICANT ACCOUNTING POLICIES
Hopkins Raspberry Festival Association, Inc. Gambling Fund's significant accounting policies are
disclosed in the notes to the financial statements. During 1999, there were no significant changes in
previously adopted accounting policies or their application.
MANAGEMENT JUDGMENTS AND ACCOUNTING ESTIMATES
Accounting estimates are an integral part of the financial statements prepared by management and
are based upon management's judgments. Those judgments are normally based on knowledge and
experience about past and current events and assumptions about future events. There were no
significant management judgments or accounting estimates in the October 31, 1999 financial
statements.
SIGNIFICANT AUDIT ADJUSTMENTS
.
. I proposed no audit adjustments that, either individually or in the aggregate, would have a significant
effect on the Hopkins Raspberry Festival Association, Inc. Gambling Fund's financial reporting
process, in my judgment. All proposed audit adjustments, whether recorded in the accounting
records or not, were reviewed with management.
(13)
OTHER INFORMATION ACCOMPANYING THE AUDITED FINANCIAL STATEMENTS
I provide no opinion or assurance on any information prepared by management that accompanies
.the Hopkins Raspberry Festival Association, Inc. Gambling Fund's 1999 audited financial
statements.
DISAGREEMENTS WITH MANAGEMENT
I had no disagreements with management regarding the application of accounting principles, the
basis for management's judgments about accounting estimates, the scope of my audit, disclosures
to be included in the financial statements, or the wording of my report on the 1999 financial
statements.
CONSULTATION WITH OTHER ACCOUNTANTS
Management informed me that there were no consultations with other independent public
accountants regarding accounting or auditing matters during 1999.
MAJOR ISSUES DISCUSSED WITH MANAGEMENT PRIOR TO RETENTION
There were no major issues discussed with the Hopkins Raspberry Festival Association, Inc.
Gambling Fund's management prior to my accepting this engagement for the year ended October
31, 1999.
.
DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT
I experienced no difficulties in dealing with management relating to the performance of my audit. I
received the full cooperation of management and staff. My audit scope and the time required were
essentially the same as planned. I believe that I have direct and unrestricted access to the Hopkins
Raspberry Festival Association, Inc. Gambling Fund's management and the Board of Directors.
This report is intended solely for the information and use of the Board of Directors, members and
management of the Hopkins Raspberry Festival Association, Inc. and the Department of Revenue of
the State of Minnesota and is not intended to be and should not be used by anyone other than these
specified parties.
A~Rd~(!1?A
DEANNA R. ANDERSON, CPA
Lake Shore, Minnesota
February 28, 2000
.
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,.., HOPKINS RASPBERRY FESTIVJf{L 0
For All Sites
From11/1/1999 to 10/31/2000
.
Date Check No Payee Description Amount
.. .-...-.---.
*** For Site B-02297-001 ARCHIES LIQUORS
For A-1
12/10/1999 4488 Hopkins Raspberry F Donation to Festival 25000.00
4/10/2000 4583 Hopkins Raspberry F Donation to Festival 9907.16
5/11/2000 1 Hopkins Raspberry F Donation to Festival 25000.00
7/2/2000 4651 Brassworks Donation to Festival 250.00
7/10/2000 4661 Hopkins Raspberry F Donation to Festival 10000.00
Total of A-1 70157.16
For A-5
8/22/2000 4685 Normandale Communit Scholarship for Jaym 2500.00
10/12/20004710 University of Minne Scholarship 2000.00
Total of A-5 4500.00
For A-8
6/12/2000 4632 I.R.S. 990T 2669.00
Total of A-8 2669.00
. Total of Site B-02297-001 ARCHIES LIQUORS
77326.16
*** For Site B-02297-002 RASPBERRIES BAR
For
2/29/2000 Tax Credit/Refund Neg Expense-Tax Savi -9907.16
Total of -9907.16
For A-1
2/16/2000 4539 Hopkins Raspberry F Donation to festival 2500.00
4/10/2000 4584 I nsty-P rints Letterhead/envelopes 865.86
7/14/2000 4662 Mike Held Donation to Festival 100.00
7/28/2000 4664 Wells Fargo Junior Royalty Savin 600.00
Total of A-1 4065.86
For A-12
4/6/2000 4574 Deanna Anderson Half Audit Expense 1500.00
Total of A-12 1500.00
For A-5
8/1/2000 4671 North Dakota State Scholarship for Aime 2000.00
. Total of A-5 2000.00
Total of Site B-02297-002 RASPBERRIES BAR -2341.30
*** For Site B-02297-003 HOPKINS BOWL
I='nr (1'
HOPKINS RASPBERRY FESTIV~L 0
i .
For HOPKINS BOWL
From11/1/1999 to 1 0/31/2000
.
Date Check No Payee Description Amount
-.-.-- ---- . - --
3/1/2000 4551 U.S.Postal Service Postage for 2000 Par 66.00
Total of (1) 66.00
For A-2
11/28/1999 4462 Lutheran Brotherhoo Donation to Dee Luml 1000.00
Total of A-2 1000.00
Total of Site 8-02297-003 HOPKINS BOWL 1066.00
... ..
Total of Organization 76050.86
.
.