CR 00-24 Approve Engineering Services Change Order-2nd St N Storm Sewer Project
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C\lY OF
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I-tOPKINS
February 10, 2000
Council Report 2000-24
Approve Engineering Services Change Order - 2nd Street N Storm Sewer Project
Proposed Action.
Staff recommends adoption of the following motion: Move that Council approve
additional enaineerino fees in the amount of $16.677.56 for construction services on
Proiect 98-16.
Overview.
In July, 1999 City Council approved a construction engineering services agreement with
SEH-RCM in the amount of $31,628. The primary purpose of this fee is to pay for the
time of the consultant's construction inspector. This project's fee was based on a
construction performance period of nine weeks (June 16 - August 13). Several factors
led to the actual construction period extending into November, 1999. The consultant is
now requesting additional fees commensurate with the increased time spent on project
inspection.
Primary Issues to Consider.
. Reasons for increase in construction time
The reasons were weather, utility company coordination, a increased project scope and
slow work pace by the contractor. Specifically, there were a some wet days which
delayed final subgrade preparation and grading, Minnegasco replaced gas mains on 2nd
Street which caused about 11/2 weeks delay, a half block of 2nd Street work (between
6th and ih Avenues) was added to the project scope, and the contractor generally
seemed to lack personnel or equipment on the job to keep the work progressing at a
normal rate. The contractor was contacted whenever he was not on the job, but there
was little responsiveness to our pleas for increased commitment of resources. Staff
intends to seek liquidated damages in the amount of $5,000 from the contractor.
Supportina information.
January 17, 2000
Financial Impact: $16.677.567 Budgeted: Y/N ~ Source: PIR Funds
Related Documents (CIP, ERP, etc.): CIP. EnaineerinQ Services Contract
Notes: Additional funds are available from PIR with neariQible impact on future proiects
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10901 Red Circle Drive> SUite 200. Mlnllp.lonka. MN 55343-9100 612.912.2600
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January 17, 2000
RE: Area 5 Street and Storm Sewer
City Project 98-16
SEH No. A-HOPKN9906.00 10.00
Mr. Steven 1. Stadler
Public Works Director
City of Hopkins
1010 First Street South
Hopkins, MN 55343
Dear Mr. Stadler:
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Per our discussion last week, I am sending you this letter regarding extra work on the above
referenced project. I am attaching my letters of July 6 and September 13, 1999. With two
exceptions, the information in those letters is valid. The exceptions are that the contract was not
completed by October 1, as we anticipated, and that our final costs our now expected to be
$49,317 rather than $44,274.10. As you know we worked well into November on the project.
The figure ($49,317) is the same as we discussed at our meeting.
Based on the information in my September 13, 1999 letter I suggest the limit be raised to
$52,611.58 at this time. Even that number concerns me, in that we have been getting calls from
sub-contractors wondering about payment, which leads me to believe there might be more time
spent to rap things up.
Please call me after you have reviewed this information so we can discuss it.
Sincerely,
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David C. Halter, r.E.
Project Manager
Attachments: July 6 & September 13 Letters
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c: Jim Gessele, City of Hopkins
Mike Foertsch, SEH
Leslee Ojala, SEH
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