CR 2000-07 Year 2000 Meeting Calendar
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December 30, 1999
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Council Report 2000-07
YEAR 2000 MEETING CALENDAR
Proposed Action
Staff recommends adoption of the following motion: Move to adopt the year 2000 meeting
calendar.
Approval of this motion will set the calendar for Council regular and work session meeting
dates.
Overview
The adoption of an annual meeting calendar was done for the first time in 1998. It has been
helpful in looking forward at potential conflicts with Council nights and resolving them well in
advance.
Staff has reviewed year 2000 meeting dates and has looked at a variety of potential conflicts.
Based upon this review, staff is recommending adoption of a meeting calendar for year 2000,
and has outlined potential conflicts that the Council should address and resolve.
Primary Issues to Consider
. What conflicts exist?
Supporting Documents
. Staff analysis of issues
. Proposed year 2000 meeting calendar
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'Steven C. Mielke
City Manager
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Council Report 2000-07
Page 2
Staff Analysis of Issues
. What conflicts exist?
The City Council has established regular business meetings on the first and third Tuesday of
each month, and work session meetings on the second and fourth Tuesdays of each month.
The proposed calendar assumes the Council will continue that practice, but recommends
changes due to conflicts with other activities. The conflicts and recommended changes
include the following:
· March 7 regular Council meeting
Party Caucus night will be Tuesday, March 7. Public meetings are not allowed after 6
p.m. on caucus night. Therefore, staff recommends the Council meet on the first
Monday in March (March 6), in lieu of the normal Tuesday meeting. Wednesday, March
8 is Ash Wednesday.
· March 14 work session
The March 14 work session also coincides with the National League of Cities Congress
of Cities conference. The Congress of Cities conference begins on March 10 and
concludes on March 14. Last year the Council chose to continue the March 14 work
session in spite of this conflict
· July 4 regular Council meeting
July 4 is Independence Day and staff recommends moving the meeting night to
Wednesday, July 5 in recognition of this conflict.
· August 1 regular Council meeting
This date coincides with the date of the National Night Out. Council has expressed in the
past a desire to change our meeting date to eliminate the conflict with this ever-growing
event.
Staff would recommend that the Council hold its regular meeting on Wednesday, August
2 to prevent this conflict. As an alternative, the Council could meet at a later time, i.e.,
8:30 p.m., in order to provide more time for the National Night Out activities.
Council Report 2000-07
Page 3
. · September 12 work session
September 12 will be primary election night. Due to this election, council meetings
cannot begin until 8 p.m. Staff would suggest we amend the meeting to convene at 8:15
p.m., leaving time for the HRA meeting preceding the Council meeting. In lieu of that,
staff would recommend the meeting be moved to Wednesday, September 13.
· November 7 regular Council meeting
As with the September conflict, this is the general election and meetings cannot begin
before 8 p.m. Staff recommendation would be to begin the meeting at 8: 15 p.m. or move
the meeting to Wednesday, November 8.
· December 26 work session
The last work session in December will be the day after Christmas. Staff recommends
that the work session be cancelled for this event, due to the fact that many people are
absent at this time of year.
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Hoplcins City Council
2000 Meeting Calendar
January
1 Saturday
New Year's Day - 011ices Closed
4 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
11 Tuesday
6:30 PM City Council Worksession
17 Monday
Martin Luther King. Jr. - Offiees Closed
18 Tuesday
7:30 PM City Council Meeting
25 Tuesday
6:30 PM City Council Worksession
February
1 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
8 Tuesday
6:30 PM City Council Worksession
15 Tuesday
7:30 PM City Council Meeting
21 MOllday
President's Day - Offices Closed
22 Tuesday
6:30 PM City Council Worksession
March
6 Monday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
8 Wedllesday
Ash Wednesday
14 Tuesday
6:30 PM City Council Worksession
21 Tuesday
7:30 PM City Council Meeting
28 Tuesday
6:30 PM City Council Worksession
April
4 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
11 Tuesday
6:30 PM City Council Worksession
Dates & times may change, Check with City Hall for any changes,
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July
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Hopl(ins City Council
2000 Meeting Calendar
April
18 Tuesday
7:30 PM City Council Meeting
20 Thursday
Passover
21 Friday
Good Friday
23 Sunday
Easter
25 Tuesday
6:30 PM City Council Worksession
May
2 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
5 Friday
Cinco de Mayo
9 Tuesday
6:30 PM City Council Worksession
16 Tuesday
7:30 PM City Council Meeting
23 Tuesday
6:30 PM City Council Worksession
29 Monday
Memorial Day - Offices Closed
June
6 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
13 Tuesday
6:30 PM City Council Worksession
20 Tuesday
7:30 PM City Council Meeting
27 Tuesday
6:30 PM City Council Worksession
July
4 Tuesday
Independence Day
5 Wednesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
11 Tuesday
6:30 PM City Council Worksession
18 Tuesday
7:30 PM City Council Meeting
Dates & times may change. Check with City Hall for any changes.
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July
S M T W T F S
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August
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Hopl(ins City Council
2000 Meeting Calendar
July
25 Tuesday
6:30 PM City Council Worksession
August
1 Tuesday
National Night Out
2 Wednesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
8 Tuesday
6:30 PM City Council Worksession
15 Tuesday
7:30 PM City Council Meeting
22 Tuesday
6:30 PM City Council Worksession
September
4 Monday
Labor Day - Offices Closed
5 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
12 Tuesday
8:15 PM City Council Worksession
Primary Election
19 Tuesday
7:30 PM City Council Meeting
I 26 Tuesday
6:30 PM City Council Worksession
29 Friday
Rosh HaShanah
30 Saturday
Rosh HaShanah
October
3 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
8 Sunday
Yom Kippur
9 Monday
Yom Kippur
10 Tuesday
6:30 PM City Council Worksession
17 Tuesday
7:30 PM City Council Meeting
24 Tuesday
6:30 PM City Council Worksession
Dates & times may change, Check with City Hall for any changes,
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July '~
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September
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Hopl<-ins City Council
2000 Meeting Calendar
November
7 Tuesday
7:00 AM - 8:00 PM General Election
8:00 PM HRA Meeting
8:15 PM City Council Meeting
Election Day
11 Saturday
v cterans Day - Oflices Closed
14 Tuesday
6:30 PM City Council Worksession
21 Tuesday
7:30 PM City Council Meeting
23 Thursday
Thanksgiving - Offices Closed
24 Friday
Thanksgiving Friday - Oftlces Closed
28 Tuesday
6:30 PM City Council Worksession
December
5 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
12 Tuesday
6:30 PM City Council Worksession
19 Tuesday
7:30 PM City Council Meeting
22 Friday
Challukkah begins
25 Monday
Christmas - OlIices Closed
31 Sunday
New Year's Eve
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July 1
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August
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September
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June December
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25 26:"27, 28 29 30 ~1r: --
Dates & times may change. Check with City Hall for any changes.