CR 2000-012 Joint Powers Agreement Btwn Metropolitan Council and City of Hopkins for Installation, Replacement, & Maintenance of Bus Stop Signage
CITY OF
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. January 12,2000
NOPKINS
Council Report: 2000-12
JOINT POWERS AGREEMENT BETWEEN THE METROPOLITAN COUNCIL
AND THE CITY OF HOPKINS FOR
INST ALLATION, REPLACEJ\1ENT AND MAINTENANCE OF BUS STOP SIGNAGE
Proposed Action.
Statfrecommends adoption of the following motion: "Move to authorize the Mayor and City Manager to
enter into a Joint Powers Agreement between the City of Hopkins and Metro Transit (Metropolitan Council)
for Installation. Replacement and Maintenance of Bus Stop Signage.11
Overview.
Metro Transit has, this past year, implemented a Capital Improvement Program involving bus stop signage
and maintenance programs. throughout the Metro area. Metro Transit has requested a Joint Powers
Agreement with the City of Hopkins, due to the fact that Metro Transit does not have a signage maintenance
crew within their operations. Furthermore, the City and its personnel have the authority, skill and expertise
required to fulfill its Capital Improvement Program.
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Earlier this year, Metro Transit personnel requested an interest in signage changes throughout Main Street and
other locations to enhance the appearance of the area. Staff and Public Works personnel reviewed this
proposal and proceeded with the enhanced signage changeouts.
Proposed cost reimbursements from Metro Transit are comparable to the City's proposed costs and therefore
Staff and personnel recommend the approval ofthe contents of the Joint Powers Agreement.
Primary Issues to Consider
. Why is the city being asked to participate in this agreement?
. How will the program be funded?
. Are reimbursement terms acceptable?
. How much staff time will be involved and do we have the additional manpower needed?
. Termination language
Supporting Information
. Analysis of issues
. Copy of Joint Powers Agreement
. Exhibits A-E
.
Steven 1. Stadler, Public Works Director
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Analysis ofIssues
. Why is the city being asked to participate in this agreement?
Metropolitan Council has begun Capital Improvement Project Number 3291, to provide new bus stop
signs at all its bus stops, and also route number and destination holders at selected bus stops. Metro
Transit has no sign crew to install, replace or maintain bus stop signs. It is their feeling that because the
city possesses the authority, skill and expertise to install, remove, maintain, and retrofit traffic signs and
sign-mounting structures within its jurisdiction, that the city should enter into this agreement to maintain
the bus stop signs.
. How will the program be funded?
The Metropolitan Council has allocated funding for Capital Improvement Project Number 3291. The city
will be responsible for maintaining a separate account to keep track of all expenditures relating to
installing and maintaining the bus stop signs.
. Are reimbursement terms acceptable?
Exhibit C lists the number of signs, the type of sign replacement required, and the amount of
reimbursement allowed. Each sign replacement by the city requires the following:
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1 truck x 1;4 hr x $55.00
1 crew leader x 1/4 hr x $26.26
1 maint II x Y4 hr x $23.91
TOTAL
$13.75
$ 6.57
$ 5.98
$26.30 (Average cost for sign installation)
. How much staff time will be involved and do we have the additional manpower needed?
No additional manpower wi11 be required. This type of work is not regularly scheduled but is considered
fill-in work and will be scheduled as time allows.
. Termination Language.
Section VI. Term and Termination of Agreement
6.01
Term. This agreement shall commence on the date of execution of this agreement and shall
continue in force and effect until terminated in accordance with paragraph 6.02.
Termination of Agreement. Once the City has completed its responsibilities for Capital
Improvement Project 3291, or ifthe Council notifies the City that funds for Capital
Improvement Project Number 3291 have been depleted or withdrawn, the portions ofthis
agreement providing for the performance of and payment for work for Capital Improvement
Project number 3291 shall terminate. This agreement may be terminated by either party
without cause upon sixty (60) days written notice to the other party.
6.02
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Metro
e
May 21,1999
Mr. Steve Stadler
City of Hopkins
1010 1 st Street South
Hopkins, MN 55343
Dear Mr. Stadler,
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Metro Transit is requesting that the City of Hopkins participate in a bus stop
sign installation, replacement and maintenance program. I have contacted
cities, served by Metro Transit, and breifly explained the features of the
requested program. For your review and your City's review, I have attached
the following documents:
A Joint Powers Agreement between the Metropolitan Council and the
City of Bloomington (2 copies)
A Field List for example only. At time of construction a district
supervisor will work with your crew and supply them with a completed
field list as to the exact location of each bus stop sign.
Metro Transit has no sign crew to install, replace or maintain bus stop
signs. The attached Joint Powers Agreement sets forth the terms and
reimbursement of a bus stop sign installation, replacement and maintenance
program that would be performed by the City and reimbursed by Metro
Transit (Metropolitan Council). Key provisions of the agreement are listed
below:
1. The Joint Powers Agreement - sets forth terms and conditions of
the work
2. Exhibit A - lists each sign location and specifies the sign
replacement conditions
3. Exhibit B - summarizes the total number of signs estimating the
quantities required
4. Exhibit C - calculates the estimated value of the contract, subject to
actual field conditions
.
A service of the Metropolitan Council
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5. Exhibit D a form the city would use to obtain reimbursement from the
Metropolitan Council
6. Exhibit E - Federal lobbying restriction due to funding source
Note that the final reimbursement is determined by the actual work required
and the quantities used are simply an estimate based on replacement
experience. Also note that any maintenance required is reimbursed on a
labor, equipment and material basis. There is not an absolute schedule for
this proj ect, but we do want to get most of the signs installed as soon as
possible. We understand that your efficiency in installation is a function of
the time frame available and we plan to be as flexible as possible.
If you review the attached douments and have questions or if you want to
meet with me or a representative form Metro Transit, please contact me at
(612) 349-7678, FAX (612) 349-7548.
Sincerely,
Tracey Jackson
Public Facilities Administrator
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Council Contract No. 98-015-10
JOINT POWERS AGREEMENT
BETWEEN THE METROPOLITAN COUNCIL AND
THE CITY OF HOPKINS
FOR INSTALLATION, REPLACEMENT, AND
MAINTENANCE OF BUS STOP SIGNAGE
Tms AGREEMENT is made this day of , 19 , between the
Metropolitan Council ("the Council"), a Minnesota political subdivision, and the City of Hopkins ("the
City"), a Minnesota municipal corporation.
WHEREAS, the Council is authorized by Minnesota Statutes section 473.405 to construct, equip, and
operate transit and paratransit systems in the seven-county metropolitan area; and
WHEREAS, the Council has begun Capital Improvement Project Number 3291, for providing new bus
stop signs at all its bus stops, and route number and destination holders at sclected bus stops; and
WHEREAS, new and existing bus stop signs and related signs require ongoing maintenance and
replacement, and Council route changes may necessitate moving the location of bus stops and bus zones;
and
WHEREAS, the City possesses the authority, skill, and expertise to install, remove, maintain, and
retrofit traffic signs and sign-mounting structures within it.s jurisdiction; and
WHEREAS, the Council and the City desire jointly and cooperatively to provide for installation,
replacement, and maintenance of signage, pursuant to Minnesota Statutes section 471.59, to serve the
needs of residents and visitors who use transit.
NOW, THEREFORE, in consideration of the mutual promises contained in this agreement, the parties
agree as follows:
I. DEFINITIONS
1.01 Circle- T Signs. "Circle- T Signs" means the old bus stop signs removed by the City,
bearing the logo of a white "T" within a white circle on a red background.
1.02 Holders. "Holders" mean units for displaying route number, destination and other
transit service information at bus stops.
1.03 Holder Components. "Holder Components" means the holder units; mounting screws,
nuts, washers, and bearing plates; and tamperproof clamps and screws with necessary keying tools.
1.04
washers.
Sign Components. "Sign Components" means the new bus stop signs and nylon
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II. LOCATION OF BUS STOPS
. 2.01 Council Selection. The Council is responsible for selecting locations for bus stops and
bus stop signage, and for providing the criteria for placement of bus stop signage. The Council will
notify the City of the locations selected by the Counci I for bus stops and bus stop signage. if the City has
concerns regarding a proposed location, the City will notify the Council in writing within ninety (90)
days of the City's receipt of Council notice of the proposed location. The Council will consider the
City's input in making the final determination whether to implement the proposed location.
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If posting of a No Parking Zone is required, the Council will notify all affected property owners and
appropriate District Council{s) and receive approval prior to requesting the City to install required
slgnage.
2.02 Access for People with Disabilities. The City and the Council will coordinate and
consult regarding development of a plan for providing access to new bus stops in accordance with the
applicable provisions of the Americans with Disabi lities Act of 1990 and the regulations implementing
the Act at 49 C.F.R. part 37, Appendix A, section] 0.2.
III. INSTALLATION OF NEW BUS STOP SIGNS; CAPITAL IMPROVEMENT PROJECT
3.01 Location Lists. With this agreement, the Council shall provide to the City a preliminary
bus stops list designating locations at which bus stop signage is required and designating the locations at
which Holders will be installed. Prior to commencement of the work, the Council will provide to the
City a detailed, updated bus stop sign inventory as needed, with specific information on the signage
required at each bus stop location. The inventory is attached to this agreement as Exhibit A..
3.02 Delivery of Bus Stop Signs and Holders. The Council will furnish to the City Sign
Components, consisting of bus stop signs and nylon washers for protecting the reflective front face of the
bus stop signs, to be used by the City for installation of the signs. The Council will furnish to the City
Holder Components, consisting of complete holder units and mounting screws, nuts, washers, and
bearing plates; and tamperproof clamps for pipe installations and tamperproof screws for channel
installations, including necessary keying tools. The Council will provide the City with a schedule for
delivery of Sign and Ho]der Components. The Council will deliver Sign and Holder Components in
substantia] cartons with each sign and Holder protected to minimize the possibility of damage. The City
shall notify the Council of signs or Holders found to be defective within a reasonable time after receipt of
a delivery. The Council shall replace quantities of defective Sign or Holder Components to the extent
permitted by its reserve supply. The City shall not install defective Sign or Holder Components.
3.03 Storage and Handling of Bus Stop Signs and Holders. The City shall inventory the
Sign and Holder Components received and maintain the inventory showing Components installed and in
storage. The City shall use due care in handling the Components and shall store the Components in a
secure and dry location, stacking them on pallets or using other storage means that provide for air
circulation between the floor surface and the cartons. The City shall not store the signs or Holders
stacked flat. The City is responsible for toss of or damage to the Sign and Holder Components while in
the City's storage. The City shall not install damaged Sign or Holder Components.
3.04 Installation. The City shall be responsible for all work related to installing bus stop
signs and Holders at locations in the City as designated by the Council in the bus stops list or bus stop
sign inventory. This includes removal, recycling or disposing of materials, and repairs where necessary.
The City shall provide all equipment, tools, and supplies necessary for installation, other than the Sign
and Holder Components provided by the Council. The City shall be responsible for placement of the
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signs at the bus stops in a manner in compliance with the sign placement criteria furnished to the City by
the Council. All hardware and other materials furnished and installed by the City shall be corrosion
resistant, for exterior use, and of a quality at least equal to those used by the City for similar work. All
hardware and other materials furnished and installed by the City shall be new and free from defects upon
completion of the work. The City shall use the nylon protective washers furnished by the Council under
the City's own metal washers used in mounting the bus stop signs. The City shall install the protective
nylon washers directly against the reflective sheeting of the front face of the bus stop signs. The City
shall be responsible for recycling existing Circle- T Signs removed under this agreement.
3.05 Holder Installation. In installing Holders, the City shall use either Council-furnished
safety, tamper-proof hardware, or tamper-proof hardware selected by and acquired at the City's own
expense. The City shall install Holders in a manner so as to maximize pedestrian safety and minimize
vulnerability to vandalism. The City shall perform the installation of each Holder by (l) removing the
top (or bottom) end cap and glass window, (2) mounting the Holder to the sign-mounting structure
approximately 5 feet, 10 inches (70 inches) from grade to the top of the Holder, and (3) replacing the
glass window and refastening the top (or bottom) end cap to the Holder body.
The City shall mount the Holder as labeled: "INSTALL HOLDER THIS END UP" to help insure that
the bottom end cap (with its pre-fitted neoprene setting blocks for receiving the glass window) is at the
bottom of the installed Holder. The Council shall be responsible for the installation of its own
informational inserts in the Holder.
IV. COMPENSATION FOR CAPITAL IMPROVEMENT PROJECT
4.01 Initial Worksheet and Proposal Sheet. The Council has prepared an initial Worksheet
and an initial Proposal Sheet for the City's work related to Capital Improvement Project Number 3291.
The initial Worksheet and the initial Proposal Sheet are attached to and incorporated in this agreement as
Exhibit B and Exhibit C, respectively. The initial Worksheet and the initial Proposal Sheet display initial
database quantities, application factors, projected quantities, and proposed compensation for the work to
be performed.
4.02 Payment. The Council shall reimburse the City based on unit prices per task multiplied
by quantities of tasks performed.
4.03 Compensation. The Council's estimate of reimbursement to the City is shown on the
initial Proposal Sheet (Exhibit C).
a. Quantities entered on Exhibit C are from March 1995 or a more current update of the
Council's Allstops database.
b. Unit costs entered on Exhibit C are the Council's estimate affair and equitable
compensation for the work to be performed.
4.04 Invoice Requirements. Progress payments and cumulative total compensation to the
City shall be in accordance with an approved Cost Tabulation Sheet in the format in Exhibit D attached
to and incorporated in this agreement. The Cost Tabulation Sheet shall be completed by the City and
submitted to the Council for payment as follows:
fl.
Quantities entered on the Cost Tabulation Sheet shal I be invoice quantities of actual
work performed.
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b.
Quantities entered on the Cost Tabulation Sheet shall not exceed quantities shown on
Exhibit C unless so amended by prior written notification and mutual acceptance by
authorized representatives of the Council and the City.
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c. Unit costs entered on the Cost Tabulation Sheet shall be identical to the unit costs shown
on Exhibit C unless otherwise approved in writing by an authorized representative of the
Council.
d. Payment under this agreement is subject to the following requirements:
(i) Billings shall be submitted not more frequently than once per month. However,
the Council encourages the City to submit one billing upon completion of the
work or progress billings at regular semi-annual or quarterly intervals.
(ii) Invoices must include the Council contract number.
V. ROUTINE REPLACEMENT AND MAINTENANCE OF EXISTING BUS STOP
SIGNAGE
5.01 Services. The City shall be responsible for installing, maintaining, relocating, and
moving existing bus stop signs and new bus stop signs installed after the date of this agreement at bus
stop locations designated by the Council. The Council shall provide the signs. The City shall supply the
signposts, hardware, and labor and equipment required for routine replacement and maintenance of bus
stop signs.
. 5.02 Compensation. The Council will reimburse the City for the reasonable costs incurred in
connection with routine maintenance and replacement of signs. The City shall submit invoices to the
Council not more frequently than once per month for the City's routine bus stop sign replacement and
maintenance activities. Each invoice must contain the Council contract number and be supplemented by
an accompanying and separate detailed description ofthe work involved; the labor and equipment used
in the performance ofthe work; and the parts and materials furnished by the City.
VI. TERM AND TERMINATION OF AGREEMENT
6.01 Term. This agreement shall commence on the date of execution of this agreement and
shall continue in force and effect until terminated in accordance with paragraph 6.02.
6.02 Termination of Agreement. Once the City has completed its responsibilities for
Capital Improvement Project number 3291, or if the Council notifies the City that funds for Capital
Improvement Project Number 3291 have been depleted or withdrawn, the portions of this agreement
providing for the performance of and payment for work for Capital Improvement Project number 3291
shall terminate. This agreement may also be terminated by either party without cause upon sixty (60)
days' written notice to the other party.
VII. ACCOUNTING, RECORD, AND AUDIT REQUIREMENTS
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7.01 Separate Accounts. The City agrees to establish and maintain separate accounts for the
work undertaken pursuant to article III and article V. The City will maintain accurate and complete
records and accounts relating to the receipt and expenditure of any and all funds paid by the Council
under this agreement. The City must maintain adequate records to document all invoices submitted to
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the Council. All accounts and records shall be kept and maintained for a period of at least five (5) years
following the termination of this agreement.
7.02 Audit. As required by Minnesota Statutes section 16B.06, the records, books,
documents, and accounting procedures and practices of the City and of any subcontractor relating to
work performed pursuant to this agreement shall be subject to audit and examination by Council and the
Legislative Auditor and State Auditor. The City shall permit the Councilor its designee to inspect and
copy all accounts, records and business documents, including those of any subcontractor, at any time
during regular business hours as necessary to audit this agreement. Within thirty (30) days after
completion, the City shall deliver to the Council a copy of any financial or operational audit of the work
performed by the City done by the City or at its request or at the direction of any governmental agency or
department. The Council shall have the right in its discretion to monitor, examine, and investigate all
elements of the work performed pursuant to this agreement.
VITI. GENERAL PROVISIONS
8.01 Amendments. The terms of this agreement may be changed by mutual agreement of the
parties. Changes shall be effective only upon execution of written amendment(s) signed by authorized
representatives of the Council and the City.
8.02 Compliance with Law. In performing the work provided for in this agreement, the City
agrees to comply with all applicable federal, state, and local laws. In particular, the City will be
responsible for performing installation of bus stop signs and holders in compliance with the applicable
provisions of:
.
a.
MINNESOTA MANUAL FOR UNIFORM TRAFFIC CONTROL DEVICES FOR
STREETS AND HIGHWAYS, current edition and as amended.
b. MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARD
SPEcrFICA TIONS FOR CONSTRUCTION, current edition and as amended.
c. MINNESOTA STATUTES CHAPTER 216D regarding excavation, location of
underground facilities, notification of Gopher State One Calling System and precautions
to avoid damage.
Specific provisions in this article include, in part, certain standard terms and conditions required by the
Department of Transportation C'DOT"), whether or not expressly set forth in the preceding provisions.
All contractual provisions required by DOT to be passed to the City, as set forth in FT A Circular
4220.10, dated April 15, 1996, are hereby incorporated by reference. Notwithstanding anything to the
contrary in this agreement, all Federal Transit Administration C'FT A") mandated terms shall be deemed
to control in the event of a conflict with other provisions contained in this agreement. The City shall not
perform any act, fail to perform any act, or refuse to comply with any Council requests which would
cause the Council to be in violation of the FT A terms and conditions. However, no reference to DOT or
FT A shall be construed to make DOT or FT A a party to this agreement.
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8.03 Project Management Responsibility. The City shall be responsible to furnish or
secure, administer, and manage all labor, material, equipment and support for the accomplishment of the
work, except as expressly stipulated to be furnished by or as the responsibility of the Council. Under the
terms of this agreement, the City has and retains full control and supervision of the services and full
control over the employment, direct compensation and discharge of all persons assisting in the
performance of its services under this agreement. The City agrees to be solely responsible for all matters
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relating to payment of employees, including compliance with social security, payroll taxes and
withholdings, unemployment compensation, and all other regulations governing such matters. The City
agrees that any and all of its employees and all other persons employed by it in the performance of any
work or services required or provided under this agreement, shall not be considered employees of the
Council and that any and all claims that may arise under the Worker's Compensation Act of Minnesota
on behalf of said employees while so engaged, and any and all claims made by any third parties as a
consequence of any act or omission on the part ofthe City's or any subcontractor's employees or other
persons while so engaged on any of the work or services to be rendered shall not be the obligation or
responsibility of the Council.
8.04 Contact Persons. Upon entering this agreement, the Council and the City will each
notify the other ofthe name(s) and telephone number(s) of contact persons for their respective duties
under this agreement. The Council and the City shall each notify the other as soon as possible of any
changes in the contact persons. If there are no changes in contact persons, by January 1 of each year this
agreement is in effect, the City and the Council will confirm to the other that the information regarding
the identified contact person remains valid.
8.05 Liability. Each party agrees that it will be responsible for its own acts and the results
thereofto the extent authorized by law and shall not be responsible for the acts of the other party and the
results thereof. The City's and the Council's liability shall be governed by the Minnesota Municipal Tort
Claims Act, Minnesota Statutes chapter 466, and other applicable law.
8.06 No Waiver. Nothing in this agreement shall be interpreted as a waiver or release of
either the Council's or the City's authority under Minnesota Statutes section 473.411, subdivision 5,
peltaining to Couneiluse of highways and other public roadways and roadway appurtenances. The
Council reserves its rights to have Council staff or contractors install temporary or permanent signs
where necessitated by route changes or weather detours, or as required to conduct its public transit and
paratransit operations.
8.07 Equal Employment Opportunity; Non-Discrimination. In conjunction with the
execution of its obligations, the City agrees that it and any subcontractors shall not discriminate against
any employee or applicant for employment because of race, color, creed, rei igion, natural origin, sex,
sexual orientation, marital status, status with regard to public assistance, disability, age, membership or
activity in a local civil rights commission, or political affiliation, and shall take affirmative actions to
ensure applicants are employed and employees are treated during employment without regard to race,
color, creed, religion, national origin, sex, sexual orientation, marital status, status with regard to public
assistance, disability, age, membership or activity in a local civil rights commission, or political
affiliation, in all matters, including employment, upgrading, demotion, or transfer, recruitment or
recruitment advertising; layoff, return trom layoff or termination; rates of payor other forms of
compensation; and selection for training or apprenticeship.
The City agrees that it will comply with Title VI of the Civil Rights Act of 1964 (PL 88-352) and all
requirements imposed by the U.S. Department of Transportation, to the end that, in accordance with Title
VI of the Act, no person in the United States shall, on the ground ofrace, color, sex or national origin, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination
under any program or activity funded by this agreement.
The City further agrees that it, and any subcontractors under this agreement, shall not discrim inate
against any qualified disabled perSOll who is an employee or applicant for employment and shall take
affirmative action to ensure that such qualified individuals are treated without regard to their disability in
regard to job application procedures; hiring, advancement or discharge of employees; compensation; job
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training; and other terms, conditions, and privileges of employment, pursuant to the Americans with
Disabilities Act.
In addition, the City agrees to abide by the requirements of 49 C.F.R. Part 23, regarding minority
(disadvantaged) business enterprises in DOT programs. Failure to carry out the requirements set forth in
49 C.F.R. section 23.43(a) shall constitute a breach of this agreement and, after the notification of the
DOT, may result in termination of this agreement by the Council or such remedy as the Council deems
appropriate.
8.08 Permits, Bonds, and Approvals. The City is responsible for obtaining all applicable local
and state licenses, permits, bonds, and authorizations necessary for performing the work in this
agreement.
8.09 Federal Requirements. The City acknowledges that this agreement is subject to FT A
requirements for third party procurement. The City acknowledges that, if the City subcontracts the work
provided for in this agreement, the City will conduct any subcontractor solicitation and require
performance of subcontracted portions of this agreement in compliance with applicable FTA
requirements, including requirements of the Davis-Bacon Act, the Seismic Safety requirements of 42
u.s.c. 9770], the Contract Work Hours and Safety Standards Act, and the Copeland Anti-Kickback Act.
The City shall seek assistance from the Council in determining the applicability of these Federal
requirements for any subcontracted work to be done under this agreement.
8.10 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion. If this agreement is in a total amount exceeding $100,000.00, by signing this agreement, the
City certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this agreement by any Federal
department or agency. This certification is a materia] representation of fact upon which the Council
relies in entering this agreement. If it is later determined that the City knowingly rendered an erroneous
cel1ification, in addition to other remedies available to the Federal Government, the department or
agency with which this transaction originated may pursue available remedies, including suspension
and/or debarment. The City shall provide to the Council immediate written notice if at any time the City
learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances. The City further certifies that it will comply with the requirements of 49 C.F.R. section
29.510 and obtain the required certifications before entering into any subcontracts over $] 00,000 using
funds provided through this agreement, and submit copies of the subcontractors' certifications to the
Council.
8.11 Certification of Restrictions on Lobbying; Disclosure. If this agreement is in a total
amount exceeding $100,000, the City certifies that no federal appropriated funds have been paid or will
be paid by or on behalf of the City for influencing or attempting to influence an officer or employee of
any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a
mem ber of Congress in connection with the awarding of any federal contract, the making of any federal
grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative
agreement. A certification of this compliance is attached to and made a part of this agreement as Exhibit
E. The City further certifies that, if any funds other than federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence an officer or employee of any
federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member
of Congress in connection with the projects funded by the funds allocated to the City in this agreement,
the City shall complete and submit to the Council, Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
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The City certifies that it will require the language of this certification be included in the award
documents for any subcontracts in excess of $1 00,000.00 under this agreement, and that all
subcontractors shall certify and disclose accordingly to the City. The certifications referred to in this
article and attached and made a part of this agreement are material representations of fact upon which the
Council relies when this agreement is made.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly-
authorized representatives.
APPRO~D AS TO FORM AND
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Date Jl~' I;~. 1 (1
CITY OF HOPKINS
By
Its
Date
METROPOLITAN COUNCIL
Approved as to form:
By
James 1. Solem, Regional Administrator
Lynn M. Belgea
Associate General Counsel
Date
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EXHIBIT E
Lobbying Restriction Certification
J,
, hereby certify on behalf of
(Printed name and title of authorized official)
the City of Hopkins that:
a) No Federal appropriated funds have been paid or wi II be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federally funded contract, the making of any Federal grant,
the making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
this Federally funded contract, grant, loan, or cooperative agreement, the undersigned shall complete
and submit Standard Form-LLL, "Disclosure Form to RepOli Lobbying," in accordance with its
instructions.
c) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance is placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 3 I, U.S. Code. Any person who fails to file the required
celiification shall be subject to a civil penalty of 110t less than $10,000 and not more than $100,000 for
each such fai lure.
Executed this
day of
,19
By:
(Signature of Authorized Official)
(Title of Authorized Official)
Attest:
E-l
.
.
.
3/30/98 1 30 PM
WORKSHEET
Page1
70iMC SIGN YES I 1 I HOPKINS
MC SIGN >-- _.~- -...- - -
47 NONE TOTAL RECORDS = : :',"1.1},
117 check sum with total records
I
1.00 I accuracy factor
I I
I MC SIGN YES U-post O-pipe Light Power Signal SQ & Other
68 FRONT 63 19 6 0 01 01 88
% factors = 0.721 0.221 I 0.07lcombmed 11.29
0 BACK 1 I
0 BOTH
2 OTHER I
701 TOTAL PLUS "BOTH" 0 = RETROFITS 70
I
47 MC SIGN NONE
I I I I
IAVAILABLE STRUCTURES 1
(47) YES, CITY FRONT NO PRKG I 47 I I
o (x % light power signal other) 0.071 0 I I I
TOTAL NEW SIGNS ON EXISTING STRUCTURES 1 47
I I I
I
NO AVAILABLE STRUCTURES I I I ! I I I
o (x % U's x % concrete) I 0.721 I 0.34 (CONCRETE) U-POSTS I 0
o (x % U's x % non-concrete) 0.721 , 0.66 (NON-CONCRETE) U-POSTS 0
i I I I I I
O:(x % O's x % concrete) 0.221 ! 0.341 (CONCRETE) O-PIPES i 0
o :(x % O's x % non-concrete) 0.221 i 0.66: (NON-CONCRETE) O-PIPES e 0
! 1.00! I I i I
I I
, 1 I I I I
I I
i I I 1 i I i
icalculations for "NO AVAILABLE STRUCTURES" I
I
NO, CITY FRONT NO PRKG 1 1 % factors = i
BUS STOP SURFACE I I I I
concrete T 40 0.34 I
bituminous 19 1 I
I
gravel 0 I I I ,
I
sodded 52 I I I
unimproved 5 i I I
other 1 i I 1
non-concrete: I 77 1 0.66 I I
I
! ! 1171 1.00 I ,
j
i I I i I I
"calculations" accuracy range of: I 0' 0 117 ! ,TOTAL MC SIGNS I 117
; 1 ! : ! minus "BOTH", above I (0)
;
I i ITOTAl STOPS i ! 117
I nteragency Agreement, Capital
EXHIBIT B
e
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3/30/98 129 PM
PROPOSAL
Page1
I iMetro Transit Contract No. 98-015-10 I I
with the City of Hopkins ! I
Quantity UNIT
NO. DESCRIPTION Estimating QTY. TOTALS
Factor PRICE
I
1.0 RETROFIT/INSTALL: NEW SIGN ON EXISTING SIGN MOUNTING STRUCTURE.
1.1 Retrofit existing sign with new sign. 70 x $20 ::: 1,400
1.2 Install new sign on existing structure. 47 x $20 ::: 940
1.2.1 Lengthen existing pipe or post. 50% of 1.2 24, x $20 ::: 470
1.3 Install holder. xl $30 ::: 0
1.4 Special 1.4: xl ::: 0
1.0 Sub-total ::: I $2,810
1
2.0IREMOVE: EXISTING STRUCTURE VVHERl= EXISTING BUS SIGN & STOP ARE VACATED/RELOCATED.
2.11 Remove and patch, soil/blacktop. 5% of 1.1 4 x $20 ::: 70
12.21 Remove and patch, concrete. 5% of 1.1 4! x I $20 ::: 70
I I 2.0 Sub-total I ::: I $140
I
3.0 INSTALL: NEW SIGN MOUNTING STRUCTURE AND SIGN. I
3.1 U-post (concrete). 1 I 01 x $80 ::: I 0
3.2 U-post (non-concrete). I 0 xl $70 ::: 0
13.3 Round pipe (concrete). 1 01 x $100 ::: I 01
13.4 I Round pipe (non-concrete). 1 I O! x I $120: ::: I O!
I I 1 13.0 Sub-total I = 1 SOl
I I I I I
4.0iOTHER. I i 1 I
14.1lSpecial 4.1: i I x I ::: ! 0
I
I 4.21 Special 4.2: I I x I I = I oi
I
I i 14.0 Sub-total I = 1 SO;
I I 1 I ! I I I
I I I
i I GRAND TOTAL I ::: ! 52,950
,
I Contingency: 10% 1 NOT TO EXCEED I ::: , $3,245
I ;
j , , I ! ! I
I
CHECK HERE TO SELECT (unit prices) PAYMENT OPTION iNO. 1 r -I 1
CHECK HERE TO SELECT (time & material) PAYMENT OPTION :NO. 2 I
I I I I i , ! I I
I
Estimated % of work by City's own resources i 1 % I I
Estimated % of work by City's sub-contracts. I I % 1 I
Estimated % of work by City's aqreement with CItY of % I I
; I I I i I
i I I
I I i I I I I i
! I
1 Record of revisions: by on ; by on : by on : by on I
! I (City or MCTO): of . of : of ; of I
I I I i Date rece.lved by MCTO: i
I
Version i I I ! I ! !
I ,
v 1 i Payment Option and Estimated % of work entered by Date I
: , , I I : i ,
Interagency Ag reement, Capital
EXHIBIT C
II
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3/30/98 1 36 PM
Cost Tabulation Sheet
City enter actual quantities.
I 1 Metro Transit Contract No. 98-015-10
I I with the City of Ho lkins !
NO. DESCRIPTION OTY. UNIT TOTALS
PRICE
I I I
1.0IRETROFITIINSTALL: NEW SIGN ON EXISTING SIGN MOUNTING STRUCTURE.
1.1 Retrofit existing sign with new sign. x = $
1.2 Install new sign on existing structure. I I Ix = $ I
1.2.1 Lengthen existing pipe or post. I Ix = $
1.3 Install holder. IXI =1$ I
1.4 Special 1.4: ! Ix! = $
1.0 Sub-total =1$
2.0 jREMOVE: EXISTING STRUCTURE WHER!; EXISTING BUS SIGN & STOP ARE VACATED/RELOCATED.
i 2.1 Remove and patch, soil/blacktop. I x = $ I
12.2 Remove and patch, concrete. x 1=1$ I
12.0 Sub-total = S I
I I I I I
3.0!INSTALL: NEW SIGN MOUNTING STRUCTURE AND SIGN.
3.1 U-post (concrete). Ix = $ I
13.21 U-post (non-concrete). I I xl =1$ I
i 3.31 Round pipe (concrete). I ixl =1$ I
13.41 Round pipe (non-concrete). I Ix! 1=1$ !
I I i 3.0 Sub-total 1=1$ t
i 1
i i I I I I i I
4.0 i OTHER. i I I i
4.1 iSpeciaI4.1: I xi -IS I
i
4.21 Special 4.2: IX! 1=1$ j
i I 14.0 Sub-total I-i$ I
i I i I I i !
I GRAND TOTA:=:$
I
I I : i i I i ~
I
, , ! I I
I
Agreement (unit prices) PAYMENT OPTION iNO. 1 I
Agreement (time & material) PAYMENT OPTION INO. 2 I
I i ! 1 1
IApprox. % of work done by City's own resources. I 1 %1 I
iApprox. % of work done by City's sub-contracts. ! I %1 1
IApprox. % of work done by City's agreement with City of ! %! I
I , :Totals =: %!
i I I , ! I i I
i Record of revisions by on : by on : by on : by on
!(City or M.T.): of , of of of 1
Version I I 1 i I I i
i i
v IChecked by Metro Transit Public Facilities Dept., by Date: I
I i Date received by Metro Transit: I
v I Quantities of work performed and approx % of work entered by Date:
Page 1
Interagency Agreement, Capital
EXHIBIT D
.
.
.
EXHIBIT E
Lobbying Restriction Certification
I,
, hereby certify on behalf of
(Printed name and title of authorized official)
the City of Hopkins that:
a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federally funded contract, the making of any Federal grant,
the making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
this Federally funded contract, grant, loan, or cooperative agreement, the undersigned shaH complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
c) The undersigned shaH require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance is placed when this transaction
was made or entered into. Submission ofthis certification is a prerequisite for making or entering into
this transaction imposed by Section 135:2, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civi I penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Executed this
day of
,19_
By:
(Signature of Authorized Official)
(Title of Authorized Official)
Attest:
E-l