CR 2000-108 Authorize Final Payment 1999 Street Improvements Project 98-09
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CITY OF
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June 27,2000
HOPKINS
Council Report 2000-108
Authorize Final Payment
1999 Street Improvements
Project 98-09
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution 2000-
42, Resolution Accepting Work and Ordering Final Payment, Street Improvement Project 98-09.
Overview.
The contractor has completed street and utility improvements in 1 ill and 13th Avenues South, 1 sl
Street South. Barbarossa and Sons has performed on punch list items to the engineer's
satisfaction and the consultant recommends final payment. Through the course ofthe project
several change orders were necessary and staff exercised its discretion in approving orders 1-3.
Approval of orders 4-6 is presented here to Council because in total with the first orders the 5%
limit without Council approval is exceeded. Approval is embodied within the resolution for final
payment.
Primary Issues to Consider.
. Change order specifics
. Accepting work and final payment
. Resolution 2000-42
. Staff recommendation
Supporting Information.
. Change Orders 4-6
. Resolution 2000-42
cr ~---
James Gessele
Engineering Superintendent
Financial Impact: $ 36,973.91 Budgeted: Y/N Y Source: PIR and Utility Funds
Related Documents (CIP, ERP, etc.): CIP and Project Contract
Notes:
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Analysis.
· Change order specifics
Change Order No.4 calls for the use of fly ash material for sub grade stabilization in
151 Street South, installation of brick pavers at 151 Street South and 11 lh Avenue and
paving mobilization on 2nd Street South. The change order cost is $5,312.85.
Change Order No.5 calls for replacement of broken pavement sections in 2nd Avenue
South before construction of the new and final wear course. The change order cost is
$523.14.
Change Order No.6 calls for removal and replacement of sidewalk and curb in 13th
Avenue South at house number 125 to improve gutter line drainage. The change order
cost is $1,160.47.
Authorized Actual
Change Orders 1-3 $15,292.95 $34,980.45
Change Orders 4-6 6,996.46 6,996.46
Contract Work 704,343.50 654,970.40
Total $726,632.91 $696,947.31
. Accepting work and final payment
The contractor has met all contract obligations. The work is done satisfactorily and
the contractor has submitted a Consent of Surety form (in lieu of lien waivers) and
forms IC-134. A signed certification of completion is forthcoming.
. Resolution 2000-42
Adoption of this resolution approves Change Orders 4-6, fonnally acknowledges
completion of the work, orders final payment, and initiates a one-year warranty on the
contract work.
. Staff recommendation
Staff recommends adoption of Resolution 2000-42 approving change orders and final
payment.
MnJDOT TP-2l840-02 (5/83)
Sheet ~ of__1_
STA TE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
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9S-:')C
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CHANGE ORDER #
--.A.
Contractor B.arbamssa &_SQns,Inc.
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<,';)
S.P. No.
N/A
Address 11 OQQ.93.rd AY.e..1'L-Oss.e.o...MN..S.SJ 69
F.P. No.
N/A
U~i<r~AL/;j
,,j Tei
Job Location ~ Qf..Hopkins ] 999 Street and {Jti1i~lmPlill'eIllents Contract No. TC9..80279
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the
following provisions:
WHEREAS, the City has elected to use fly ash material for subgrade stabilization purposes,
AND WHEREAS, the City has elected to use brick pavers for pedestrian curb ramp construction at the comer of First Street South and
11th A venue,
AND WHEREAS, the Contractor has requested compensation for mobilizing a paving crew to Second Street South,
AND WHEREAS, the Contractor has submitted bituminous tack coat quantity tickets for Second Street South and agrees to be
compensated for at the original unit price bid for bituminous tack coat,
AND llffiREFORE BE IT MUTUALLY AGREED, that the following construction items be added to the Contract at the unit prices
listed:
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ITEM NO. ITEM NAME UNIT ESTIMATED UNIT AMOUNT
QUANTITY PRICE
] FL y ASH MATERIAL FOR SUI3GRADE TON 51.8 $34.804 $1,802.85
ST ABIUZA TION
2 FllRNTSH AND INSTAl.!. PAVERS S<J FT 240 $10_00 $2,400.00
3 PA VING M013ILlZA nON (2ND STREET SOUTH) LUMP SUM 1 $1,000.00 $1,000_00
4 BITUMINUUS TACK COAT (2ND STREET SOUTH) GALLON 55 $2.00 $110.00
TOTALDUETOCHANGEORDERNO~ $5,312.85
CONTRACTAMOUNTPERCHANGEORDERNO~j $719,636.45
FINAL CONTRACT AMOUNT, CHANGE ORDER NO~ $724,949.30
ESTIMATED CHANGE IN COST
CHANGE IN..C.ONTRAlT TIJ\lE
Due to this change the Contract Time:
a. is incrcased
decreased
) by
)
Working ( )
Calendar ( ) days.
,,,"," by fI1 ""~ II- ~ffl ~~/J (<'1"1
Proj ect E~r _ , Datc
Approved by_JJ-L 'I.__' _~ 2..- 8~i7
Ci 0 killS Date
~'--k- /:?~-9f
Authorized I~epresentative Date
.
b. is not changed (X).
c. may be revised if the work affected the controlling
operation ( ).
Original to Contractor
Copy to Central Admin. Engr.
Copy to Project Engineering Copy to Materials Office
Reference COliS!. Manual 5-591.200 &.367
3/95
MornOT TP-21840-02 (5/8,)
Sheet ~ __ of ~
,J /<, :) ,- ,;
"~ .,:
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STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
CHANGE ORDER #j__ __
.~""..w
..,
'...,.
Contractor BarbaIOssa_&~OIlS,lIlC....
S,P. No. __
._N/A
~~.~":;+--
..., "T?'}
Address llQOO 93rd A..Y.eJ:'{., Qssen.MI~L.5..i369
F.P. No.
___ ----.l'liA____
Job Location City_of Hf1pkins_L222....Stre~Lalli:LUtili1y--.lmprOYl:lIlents Contract No. TC9..80279
In accordance with the tenus of this Contract, you are hereby authorized and instructed to perform the Work as altered by the
following provisions:
-..- --. ---- -.---
------ ___n_
~.,.~ .------"."....---.- -----==-.o...-~____--.._ ____ __
WHEREAS, the City required the removal and replacement of broken inplace bituminous pavement along Second Avenue South before
constructing the new wear eourse
THEREFORE BE IT MUTUALLY AGREED, that the following construction item be added to the Contract at the unit price listed:
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ITEM NO. ITEM NAME UNIT ESTIMATED UNIT AMOUNT
QU ANTITY PRICE
1 BITUMINOUS PA VEMENT PATCI! LUMP SliM 1 $523.14 $523.]4
TOTAL DUE TO CHANGE ORDER NO.5 $523.14
CONTRACT AMOUNT PER CHANGE ORDER NO.4 $724,949.30
FINAL CONTRACT AMOUNT, CHANGE ORDER NO.5 $725,472.44
ESTIMA TED CHANGE IN COST
CHANGE..lI'iLONTRACI.IIME
Due to this change the Conti act Til1lL;:
a. is increased
decreased
) by
)
Working ( )
Calcndar ( ) days.
Issllcd by
b. is not changed (X).
Approved by
c. may be revised If the work affected the controlling
operation ( ).
.
Original to COIlU"actor
Copy to Central Admin. Engr.
Copy to Project Engineering Copy to Materials Office
Reference Canst. Manual 5-591.200 &.367
3/95
Mn/DUT TP-21840-IJ2 (5/8'1
Sheet 1 lIf
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STATE or MINNESOTA DEPARTMENT OF TRANSPORTA TJON
CHANGE ORDER # 6
Contractor Barbarossa & Sons, Inc.
S.P. No. N/A
Address 11000 9.3rd Ave N., Osseo, MN 55369
f.P. No.
N/A
Job Location City of Hopkins 1999 Street and Utility Improvements Contract No. TC9.80279
In accordance with the terms ofthis Conhact, YOll are hereby authorized and instructed to perfomllhe Work as altered by the
following provisions:
WHEREAS, the City required the removal and replacement of the new sidewalk and curb in fron t of 125 13'11 Avenue South.
THEREFORE BE TT MUTUALLY AGREED, that the following construction item be added to the Contract at the unit pIlce listed:
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ITEM NO. TTEM NAME l!NIT ESTIMA TED UNTT AMOUNT
Ql JANTITY PRICE
1 REMUVE & REPLACE WALK AND CURn (0) 125 L1IMP .'111M 1 $1,160.47 $1,160.4 7
13'" AVENUESOUTll
TOTAL DUE TO CHANGE ORDER NO.6 $1,I60.47
CONTRACT AMOUNT PER CBANGE ORDER NO.5 $725,472.44
FINAL CONTRACT AMOUNT, CHANGE ORDER NO.6 $726,632.91
ESTIMATED CHANGE IN COST
CHANGE IN CONTRACT TIME
Due to this change the Contmet Timc:
Working
Calendar
)
) days.
Isslled by vyJ16.AaA4-- II T!t ()}t1Cu1-
Projecl Engineer
lP II (C!()
a. IS lllcleascd ) by
dC~1 cased )
DatI.'
b. 1S not changed (X).
e 111;))' be revised if the work affected the contlolling
operation ( )
Accepted by
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Original to Cllntr~l~tor
Copy III Central Aumill. Engr.
Cnpy to Project Engineering Cnpy tn Millcrial.\ Offiee
Reference Const. Manual 5-51)1.200 &.367
3/1)5
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CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2000-42
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT -
STREET, ALLEY, UTILITY IMPROVEMENTS PROJECT 98-09
WHEREAS, pursuant to a written contract signed with the City on June 16, 1999,
Barbarossa and Sons, Inc. has satisfactorily completed street, alley, and utility improvements on
1 st Street South and 121h1131h Avenues South, commonly known as City Project 98-09 in
accordance with such contract,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF HOPKINS,
MINNESOT A:
1. The work completed under said contract is hereby declared accepted and approved.
2. Change Orders 1-6 inclusive are approved.
3. Order for final payment on such contract is hereby ordered, taking the contractor's receipt
in full.
4. A one-year warranty on contract work shall commence as of this resolution.
Adoption by the City Council of Hopkins, Minnesota this 5th day of July, 2000.
Eugene 1. Maxwell, Mayor
ATTEST:
Terry Obennaier, City Clerk