CR 2000-115 Order Feasibility Report Parking Lots 500 and 600 Reconstruction
CITY OF
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June 29, 2000
HOPKINS
Council Report 2000-115
Order Feasibility Report
Parking Lots 500 and 600 Reconstruction
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution 2000-
47, Resolution Ordering Preparation of Feasibility Report, Reconstruction of Parking Lots 500
and 600.
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Overview.
In 1998 staff anticipated needed improvements at municipal parking lots 500 and 600. Proj ects
for these two facilities were identified in the 1999-2003 eIP and continue to appear in the current
document. By the spring of 1999 staff determined there were more issues to address with the
two lots than mere bituminous resurfacing. RLK Kuusisto Ltd. was approached with a view to
reexamining RLK's 1992 Hopkins Alleyscape feasibility study. This study had addressed issues
such as lighting, trash receptacles, and local drainage. In meeting with RLK it was apparent
those issues were germane to any parking lot improvements and that perhaps the older alleyscape
study could provide guidance. In the meantime funding of lot improvements has undergone
considerable discussion on staff and downtown business owner levels. Sentiment seems to favor
special assessments as the funding vehicle. Therefore staff presents an RLK proposal for
consideration that outlines the scope of a feasibility study, with its costs, and geared toward MS
429 guidelines for assessed projects.
Primary Issues to Consider.
. Existing parking lot conditions
. Need for feasibility report
. Scope of proposal and cost
. Funding
. Recommendation
Supporting Information.
. Location map
. Proposal
. Resolution 2000-47
J~le /t.J-
Engineering Superintendent
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Financial Impact: $ 29,100 Budgeted: YIN Y Source: PIR
Related Documents (CIP, ERP, etc.): elP
Notes:
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Analysis.
. Existing parking lot conditions
The bituminous surfaced lots show serious deterioration beyond what seal coating and
crack sealing could salvage. At minimum mill and overlay of the pavement is needed.
However, parking needs and improved layout designs may dictate complete
reconstruction.
. Need for feasibility report
Feasibility reports are a mandatory procedure in the MS Chapter 429 assessment
process. In addition, feasibility reports provide Council with detailed information and
are a useful basis for deciding whether to pursue improvement projects. Information
in the reports will give Council project costs, potential assessment amounts, and the
City's share ofthe project cost.
. Scope of proposal
RLK Kuusisto provides a scope of services with costs that encompasses a project
through the bidding phase. The consultant emphasizes two goals to be reached in any
potential reconstruction project: preliminary concepts with business owner input and
in-depth traffic analysis. These tasks are not intended to circumvent the feasibility
process. These are needed to do an adequate feasibility report. The tasks the
consultant proposes to complete in compiling the report are to be found in the attached
RLK proposal under phase I in each case of goals 1 and 2. The initial cost then to
reach the report level is $29,100.
Other costs associated with the final stages of plarming are detailed. Council should
be aware that cost estimates do not include any potential increases resulting from
changes in project scope.
. Funding
It is proposed that special assessments shall be the source of funding for a potential
proj ect.
. Recommendation
Staff recommends Council adopt Resolution 2000-47 ordering a feasibility report,
designating RLK KUllsisto Ltd. as the engineer conducting the report, and approving
funding of $29, 1 00 for associated costs.
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R.I.K Engineering. Planning. Surveying. Landscape Architecture
( KUUSISTO LTD )
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June 13, 2000
Mr. Steve Stadler
Public Works Director
City of Hopkins
1010 1 st Street South
Hopkins, MN 55343-9475
Dear Steve:
RLK-Kuusisto, Ltd. is pleased to provide you with a proposal to design the
reconstruction of parking lots 500 & 600. It is our beliefthat it is imperative that this
design be tied into the "Main Street" theme, by including landscaping, lighting and
pedestrian movements.
RLK-Kuusisto believes the following tasks and fees will provide you with specific plans
for parking lot #500 & #600 as well as studying alternatives for 10th Street.
Goal 1 - Design of Reconstruction of Lots 500 & 600
Phase I - Preliminary
Task 1 - Initial Meeting with City Staff
Task 2 - Provide Topography of Lots 500 & 600 and 10th & 11th
(1 st Street North to Main Street)
Task 3 - Develop Concept Drawings of Parking Lots,
including Drainage, Landscaping, Lighting and
Pedestrian Walkways
Task 4 - Meetings with Business Owners
Task 5 - Prepare feasibility study based on approved concept
drawings which will include Preliminary Assessment
Roll and will meet requirements for Chapter 429
(incorporate findings in goal #2)
Task 6 - Presentation to City Council
Subtotal Phase I
$ 350
$ 4,500
$ 5,000
$ 1,000
$ 3,250
$ 500
$14,600
Offices: Hibbing . Minnetonka . St. Paul . Twin Ports
(952) 933-0972 . 6110 Blue Circle Drive. Suite 100 . Minnetonka, MN 55343 . FAX (952) 933-1153
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Stelle Stadler
June 13. 2000
Page 2
Phase II - Final
Task 1 - Prepare Final Plans & Specifications for lots 500 & 600
Including storm sewer, landscaping, lighting and pedestrian ways$12,400
Task 2- Bidding Process $ 500
Task 3 - Construction Engineering Hourly
Subtotal Phase II $12, 900
Total Goal I
$27,500
Goal 2 - Improve Traffic & Pedestrian Flow and Circulation Around Parking Lots
Phase I - Preliminary
Task 1 - Traffic Counts
Task 2 - Analyze Data
Task 3 - Parking Survey of Lots 500 & 600 as well as adjacent streets
Task 4 - Develop Concept Plans of 10th, 11th, Alley
Task 5 - Meeting with Business Owners
Task 6 - Prepare 429 Feasibility Study
Task 7 - Meeting with City Staff
Task 8 - Prepare Recommendations
Task 9 ~ City Council Meeting
Subtotal Phase I
Phase IT - Final
Task 1- Preparation Final Plans
Task 2- Bidding (Additions to plans & specifications for lots 500& 600)
Task 3- Construction Engineering
Subtotal Phase II
Total Goal 2
Grand Total Goall & Goal 2
$ 2,200
$ 3,300
$ 1,500
$ 3,000
$ 500
$ 2,000
$ 500
$ 1,000
$ 500
$14,500
$ 3,000
$ 100
Hourly
$ 3,100
$17,600
$45,100
It is important to note that goal and Goal 2 are dependent upon another. It is believed
that findings of Goal 2 will directly impact goal 1.
Please review the goals and tasks as well as proposed fees and schedule. We are
certainly open to discussion for any of the proposed work to be accomplished.
Sincerely,
~RLIS-KU;Si', Ltd.
~t:A-U/}-'--
Gary . Brown, P.E.
Senior Professional Engineer
/ / ;/ /? /71 Ad
U!&fl~/~~~'--/
Charles R. Poppler
President
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CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION 2000-47
RESOLUTION ORDERING THE PREPARATION OF FEASIBILITY REPORT
RECONSTRUCTION OF PARKING LOTS 500 AND 600
WHEREAS, municipal parking lots 500 and 600 are in need of rehabilitation; and
WHEREAS, City staff is requesting that these parking lots be upgraded under the City's
assessment policy even though no petition for the upgrade has been submitted; and
WHEREAS, the first step in the assessment procedure is the ordering of a feasibility
report.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota, that the proposed improvements be referred to RLK Kuusisto, Ltd. for study and that
they are instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is feasible.
Adopted by the City Council of the City of Hopkins, Minnesota, this 5th day of July, 2000.
BY
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk