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Agenda . . e HOPKINS CITY COUNCIL FINAL AGENDA July 18, 2000 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 7:30 pm - City Council meeting Work session at conclusion of City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. REPORTS - COMMITTEES/COMMISSIONS 1. Park Board IV. CONSENT AGENDA 1. Minutes of July 5, 2000 regular City Council meeting 2. Minutes of July 11,2000 work session 3. Second reading for Charter amendment, Ordinance 2000-840, (Memo) - Genellie 4. Second reading for Charter amendment, Ordinance 2000-843, (Memo) - Genellie 5. Budget adjustment, public works facility management reorganization, (CR2000- 122) - Yager Vote: Brausen Jensen Hesch Johnson Maxwell v. PRESENTATION 1. Lifesaving award, Maranda and David Cleveland, Reid 2. 1999 CAFR year-end report, (Memo) - Yager 3. Second quarter 2000 financial report, Yager VI. OLD BUSINESS 1" Order feasibility report, Lot 500 and 600, (CR2000-119) - Stadler Vote: Brausen Jensen Hesch Johnson Maxwell QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939.1421 (The Razzle Line is the City of Hopkins voice message system) . . . VII. NEW BUSINESS 1. Present public works building project, (CR2000-120) - Stadler Vote: Brausen VIII. ADJOURNMENT Jensen Hesch Johnson Maxwell . . . A regular meeting of the Hopkins City Council was held on July 5, 2000 in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, and Johnson. Also, present were staff members Mielke, Genellie, Stadler, Gessele and City Attorney Jerre Miller. Councll Member Hesch was absent. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS Sid Blair, 525 E Park Valley Dr, voiced his concern about the number of cars on sales lots. He said that Walser Plymouth had cars parked on the landscaped area. He called and spoke with someone in the police department, drove by two weeks later, and they were still there. Mr. Blair also asked if the City was going to enforce the limits on car dealers. He said many are over their allowed limits. The Mayor said that Mr. Mielke would get back to him with a response. Richard Davis, 208 E Farmdale Rd, said that the he and five neighbors experienced a sewer back up on June 14th. He said that this is not the first time and requested that staff look for the cause and fix it. Steve Stadler said that the line was last televised in 1997. They will be televising again to see if they can find anything in the lines. That should be completed by the end of this month. III. CONSENT AGENDA 1. Minutes of June 20, 2000 Regular City Council Meeting Minutes 2. Minutes of June 27, 2000 Work Session 3. Ratify Prior Month's Disbursements 4. Award Bid, Thermo Tech Storm Sewer (CR2000-1 09) 5. Approve Engineering Construction Services Agreement, Thermo Tech Storm Sewer (CR2000-112) 6. Award Bid, Lake Street Bridge Reconstruction Contract (CR2000-114) 7. Final Payment, 1999 Street and Utility Improvement Project (CR2000-1 08) 8. Reject Bids, Sidewalk Repair (CR2000-116) 9. Approve Easement Agreement with Canadian Pacific Railway, Thermo Tech Storm Sewer (CR2000-11 2) Council Member Johnson moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. July 5, 2000 City Council Meeting Minutes Page 1 IV. OATH OF OFFICE . John Frane and Roger Johnson gave the oath of office for the Charter Commission. V. PUBLIC HEARING 1. Revision of City Charter, Ordinance 2000-840 (CR2000-106) Jim Genellie said that the Charter Commission met in April and May of this year and voted to recommend approval of Ordinance 2000-840. The Ordinance would allow the City to adopt ordinances to establish administrative penalties for violations of City ordinances, create an administrative hearing process, and allow the administrative penalties and fees to be assessed if not paid. Mr. Genellie explained the need for an administrative citation process. Mayor Maxwell opened the public hearing at 7:48 p.m. No one came forward Council Member Johnson moved and Council Member Jensen seconded a motion to . close the public hearing. The public hearing was closed by unanimous consent at 7:49 p.m. Council Member Brausen moved and Council Member Johnson seconded a motion to Adopt Ordinance 2000-840 for first reading. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Revision of City Charter Ordinance 2000-843 Jim Genellie said that Charter Commission met on May 16th and voted to recommend the adoption of Ordinance 2000-843. The Ordinance would limit the term of an appointed Council Member to a maximum of two years by requiring a special election if the appointment to fill the vacancy occurs with more than two years remaining in a term. Mayor Maxwell opened the public hearing at 7:53 p.m. No one came forward. . July 5, 2000 City Council Meeting Minutes Page 2 . . . Council Member Johnson moved and Council Member Jensen seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 7:54 p.m. Council Member Brausen moved and Council Member Johnson seconded a motion to Adopt Ordinance 2000-843 for first reading. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. NEW BUSINESS 1. Authorize Feasibility Report, Parking Lots 500 and 600 Reconstruction (CR2000-115) Jim Gessele said that projects for Lots 500 and 600 were identified in the 1999-2003 CIP and continue to appear in the current document. Mr. Gessele said that the bituminous surfaces show serious deterioration beyond what seal coating and crack sealing could salvage. At a minimum, mill and overlay of the pavement is needed, but parking needs and improved layout designs may dictate complete reconstruction. Because the project will be funded by special assessments, a feasibility study is required by State Statute. The total cost of the feasibility study is estimated to be $29,100. Special assessments will be the source of funding. Council Member Brausen said that he has not attended the last few meetings of the property owners group and asked if they are aware that the City was moving ahead with this feasibility study. Council Member Jensen questioned the cost and how the assessment will be figured. Ms. Jensen also asked if all of the City owned parking lots could be included in the study. Needs of other lots were discussed. Council Member Jensen said that she would like to see a five-year plan for the downtown parking lots. Mayor Maxwell asked if the Council could discuss this item at the July 11 th work session. Mr. Mielke said it would be scheduled for the work session Council Member Brausen moved and Council Member Jensen seconded a motion to continue the item to the July 18th meting. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. a. Approve Non-union Wage Budget Adjustment (CR2000-11 0) Steve Mielke said that non-union employees received a 2.5% wage increase on January 1, 2000. This was the budgeted amount for wage increases. Contracts have been settled with four unions. Mr. Mielke proposed an additional 1 % increase in July 5, 2000 City Council Meeting Minutes Page 3 non-union wages, effective on July 1, 2000 to keep non-union wages in line with union wage increases. Council Member Johnson moved and Council Member Brausen seconded a motion to approve a 1 % increase in the current non-union wage schedule. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. ADJOURNMENT There being no further business, Council Member Brausen moved and Council Member Jensen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:30 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor July 5, 2000 City Council Meeting Minutes Page 4 . . . . . . Paragraph 1, under Open Agenda, e-mail from Steve Mielke. Mr. Blair also asked if the City was going to enforce the limits on car dealers. He said many are over their allowed limits. The Mayor said that Mr. Mielke would get back to him with a response. July 5, 2000 City Council Meeting Minutes Page 5 . MINUTES CITY COUNCIL WORK SESSION - JULY 11, 2000 A work session of the Hopkins City Council was held at 6:40 p.m. on July 11, 2000, at the City Hall. Present were Mayor Maxwell and Council members Brausen, Hesch and Johnson. City personnel present were City Manager Mielke, Public Works Director Stadler, Economic Development Coordinator Jim Hartshorn and Building official Rick Davidson. . CBD (Central Business District) Maintenance Inspection Program, Jim Hartshorn, presenter Mr. Hartshorn said the main thrust of the program would be informational, letting the CBD know what would be expected of them in terms of building and sidewalk appearance and upkeep. He mentioned the possibility of presenting brooms to the businesses as an awareness technique. City Court would be instrumental in enforcing the new system. Mr. Davidson said a new housing inspector, Elizabeth Page of Brooklyn Park, had just been hired. He later estimated her time allotment for CBD inspections would probably average only a couple hours a month. Later he added Brooklyn Park has a City Court system, and she may be able to give input as Hopkins sets its Court up. Council member comments largely centered on the need to have the HBCA involved before the Council does anything. Mr. Mielke noted the program was not to add new requirements, but to enforce those already in the code. General Consensus The property owners group and HBCA need to work together on a proposal to bring to the city; only then will city staff and Council work on it. . South Hopkins traffic analysis (7th and 61h), Steve Stadler, presenter Mr. Stadler said there is definitely a problem with cut-through traffic through the neighborhood, partly due to Edina's signs suggesting 11th Avenue as an alternate route. He has talked to Edina about this. A priority step to be taken is to four-lane a portion of 11 Ul Ave. S. Staff sees four additional options, but he feels the best one would be signs at Westbrooke Way/Smetana Road and 11th Ave S/71h St. S stating "Local Traffic Only - Through Traffic Use 11 ill Ave."; signs at Westbrook Way/9lh Ave. S. (northbound) and 11th Ave/7ih St. S. (northbound) "No right turn 3-6 pm Mon-Fri." He added that police enforcement would not be used unless signage alone does not help; the police chief and captain concur with this. Ms. Johnson asked about local residents. Mr. Stadler said they, too, would need to go to 6th. Mr. Brausen asked how much of 11th would be re-stripped. Mr. Stadler said basically only 6th to Th, which would include changing parking restrictions. Mr. Mielke noted that might affect a few businesses; a decision has to be made if 11th is a commuter street or a neighborhood street. Traffic signals would be a big help, but Mayor Maxwell pointed out cost is a factor. When Mr. Mielke asked if the program shouldn't start with warning tickets issued by police, Mr. Stadler said he is afraid if the city starts with enforcement, the neighborhood will expect enforcement to be permanent, and at $300/day, cost becomes prohibitive. Comments by Council indicated they felt police enforcement was important at the beginning, but the residents would need to understand that such enforcement could not be permanent. Mr. Mielke suggested a neighborhood meeting; Mayor Maxwell agreed, adding it should include further steps that might be taken. Mr. Brausen suggested information could be presented at the Park Valley picnic. General Consensus A neighborhood meeting should be held, perhaps involving the Park Valley picnic, stressing the plan is a staff reconunendation not yet acted upon by the Council, and including the various steps that might be utilized. . Sump Pump Inspection Program Change Order, Steve Stadler, presenter The presentation will be given at a future meeting as Howard R. Green Co. would like to be involved in the presentation. He added personnel changes had made difficulties with the work, and that he had been informed the invoice was incorrect and would be about $10,000 less. When Ms. Hesch asked why Green Co. hadn't warned Hopkins of the overrun, Mr. Stadler said this was largely due to the fact he had used Hennepin County figures, which turned out not to be accurate. Lots 500/600 Feasibility Study, Steve Stadler, presenter Mr. Stadler stressed the study nceus to be done, no matter what decision is made on redoing the lots. The study could inc1uue funding ideas and would inc1uue business owner comments. Mayor Maxwell noted the main concern at the previous presentation had llut been so mud] how to assess for the cost as concerns about RLK. Ms. Johnson added the issue had . been confused also by bringing in other lots besides these two in the discussion. Mr. Mielke pointed Ollt the last page of the memo which charted the means of assessing, noting that how to assess could he a real issue on some lots, such as St. Joe's, where proximity is not a true measure. Mr. Mielke said he and staff were fearful of continuing with RLK if the Council is not behind the decision to use them. Ms. Hesch said she had been disappointed that someone totally ne'.v who might have a unique outlook had not been found; Mr. Stadler pointed out that RLK was actually heading a team, which included at least one firm that had tried new approaches. After general discussion, the feeling \vas that the fact RLK had been alerted of the unease of Council members and their stated desire to prove themselves worthy made the choice viable. Mr. Stadler commented he was pleaseu that the general tenor of the Council comments was interest in how the lots could he made more interesting through landscaping, etc. General Consensus: RLK should remain the chosen firm and the project shoulJ go ahead. Attention to landscaping is an important concept. Other SuperValLProiect Mr. Mielke noted a petItIOn about the lOth/6th/5Ih intersection is being circulated by Mr. Waldeck. Mr. Mielke feels it is important to have a neighborhood meeting before the Planning & Zoning Commission meeting. The Council meeting will be on the 1811\ a Special Council meeting on the 191h, and a neighborhood meeting on the 201h. He stated it is important the neighborhood realize that it was never an option for the city to buy the . businesses there. Fran Hesch sUIlunarized her conununication with Mr. Waldeck. Mr. Stadler Hoteel that at a meeting with SuperValu Tuesday afternoon, they had agreed to pay for . . . whatever is needed to make the neighborhood happy as far as noise, traffic and safety issues were concerned, even including cost of work on the intersection. National League of Cities Conference Registration Mr. Brausen and Ms. Hesch indicated they want to go to the preliminary sessions Dec. 5 and 6. Mr. Mielke will book rooms Monday through Sunday for everyone, which can be adjusted later. Mayor Maxwell and Ms. Johnson want to check on hotels so he will do the booking Thursday. Letter re Annexation Fran noted she had received a letter that mentioned a neighborhood might want to annex to Hopkins. Steve Mielke said as of last year a petition from the property owners and an affirmative vote by the annexing city's council could accomplish that. General feeling was to wait and see if Hopkins is actually approached. Nuisance Vehicle Calls Ms. Johnson said she has been getting calls about nuisance vehicles. Mr. Mielke said such calls made to the city are being logged and a response sent out. Updating Citizens Mr. Brausen asked how Hopkins citizens are getting updated on progress with Citizens Academy, Visioning process, etc. "Coffee breaks" are being utilized. During discussion Mr. Mielke noted calls have been received about the Academy, but official registration won't start till after the Raspberry Festival. Fran Hesch moved adjournment. Diane Johnson seconded. Adjourned at 9:22 p.m. Kasey Kester, recording secretary COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor