CR 2000-119 Order Feasibility Report Parking Lots 500 and 600 Reconstruction
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July 13, 2000
Council Report 2000-119
Order Feasibilitv Report
ParkinQ Lots 500 and 600 Reconstruction
Proposed Action
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2000-48, Resolution Orderinq Preparation of Feasibility Report,
Reconstruction of Parkin!) Lots 500 and 600.
Overview
In 1998 staff anticipated needed improvements at municipal parking lots 500 and 600.
Projects for these two facilities were identified in the 1999-2003 CIP and continue to
appear in the current document. By the spring of 1999 staff determined there were
more issues to address with the two lots than mere bituminous resurfacing, RLK
Kuusisto Ltd. was approached with a view to reexamining RLK's 1992 Hopkins
Alleyscape feasibility study. This study had addressed issues such as lighting, trash
receptacles, and local drainage. In meeting with RLK it was apparent those issues
were germane to any parking lot improvements and that perhaps the older alleyscape
study could provide guidance. In the meantime funding of lot improvements has
undergone considerable discussion on staff and downtown business owner levels.
Sentiment seems to favor special assessments as the funding vehicle. Therefore staff
presents an RLK proposal for consideration that outlines the scope of a feasibility
study, with its costs, and geared toward MS 429 guidelines for assessed projects.
Primary Issues to Consider
· Existing parking lot conditions
· Need for feasibility report
· Scope of proposal and cost
. Funding
. Recommendation
SupportinQ Information
· Location map
· Proposal
. Resoluti n 2000-48
Steven J. Stadler
Director of Public Works
Financial Impact $ 29,100 Budgeted: Y/N ~ Source: PIR
Related Documents (CIP, ERP, etc.): CIP
Notes:
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Council Report 2000-119
July 13, 2000
Page 2
Analvsis.
. Existing parking lot conditions
The bituminous surfaced lots show serious deterioration beyond what seal
coating and crack sealing could salvage. At minimum mill and overlay of
the pavement is needed. However, parking needs and improved layout
designs may dictate complete reconstruction.
. Need for feasibility report
Feasibility reports are a mandatory procedure in the MS Chapter 429
assessment process. In addition, feasibility reports provide Council with
detailed information and are a useful basis for deciding to pursue
improvement projects. Information in the reports will give Council project
costs, potential assessment amounts, and the City's share of the project
cost.
. Scope of proposal
RLK Kuusisto provides a scope of services with costs that encompasses a
project through the bidding phase. The consultant emphasizes two goals
to be reached in any potential reconstruction project: preliminary concepts
with business owner input and in-depth traffic analysis. These tasks are
not intended to circumvent the feasibility process. These are needed to
do an adequate feasibility report. The tasks the consultant proposes to
complete in compiling the report are to be found in the attached RLK
proposal under phase I in each case of goals 1 and 2. The initial cost then
to reach the report level is $29,100.
Other costs associated with the final stages of planning are detailed.
Council should be aware that cost estimates do not include any potential
increases resulting from changes in project scope.
. Funding
It is proposed that special assessments shall be the source of funding for
a potential project.
. Recommendation
Staff recommends Council adopt Resolution 2000-48 ordering a feasibility
report, designating RLK Kuusisto Ltd. as the engineer conducting the
report, and approving funding of $29,100 for associated costs.
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City of Hopkins
1010 First Street South
Hopkins, Mn. 55343
DOWNTOWN DEVELOPMENT
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RLK
(KUUSISTO LTD)
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2060 Centre Poinle Blvd.
Suite #1
Mendota Heights. MN.
55120
(651j454-4554
Fax: (651 . 454-4608
0: \Oprajed\me:tro\hapkin5\98438.dwg
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RIK. Engineering. Planning - Surveying. Landscape Architecture
( KUUSISTO LTD )
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June 13,2000
Mr. Steve Stadler
Public Works Director
City of Hopkins
1010 1 st Street South
Hopkins, MN 55343-9475
Dear Steve:
RLK-Kuusisto, Ltd. is pleased to provide you with a proposal to design the .
reconstruction of parking lots 500 & 600. It is our belief that it is imperative that this
design be tied into the "Main Street" theme, by including landscaping, lighting and
pedestrian movements.
RLK-Kuusisto believes the following tasks and fees will provide you with specific plans
for parking lot #500 & #600 as well as studying alternatives for 10th Street. .' .
Goal I - Design of Reconstruction of Lots 500 & 600
Phase I - Preliminary
Task 1 - Initial Meeting with City Staff
Task 2 :-Provide Topography of Lots 500 & 600 and 10th & 11th
(1st Street North to Main Street) .
Task 3 - Develop C{mcept Drawings of Parking Lots,
including Drainage, Landscaping,' Lighting and
Pedestrian Walkways
Task 4 - Meetings with Business Owners
Task 5 - Prepare feasibility study based on approved concept
drawings which will include Preliminary Assessment
Roll and will meet requirements for Chapter 429
(incorporate findings in goal #2)
Task 6 - Presentation to City Council
Subtotal Phase I
.$ 350
$ 4,500
,$ 5,000
$ 1,000
$ 3,250
$ 500
$14,600
Offices: Hibbing . Minnetonka . St. Paul - Twin Ports
(952) 933-0972 · 6110 Blue Circle Drive. Suite 100 . Minnetonka, MN 55343 . FAX.(952) 933-nS3
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Steve Stadler '
June 13, 2000
Page 2
Phase IT - Final
Task 1 - Prepare Final Plans & Specifications for lots 500 & 600
Including storm sewer, landscaping, lighting and pedestrian ways $ 12,400
Task 2- Bidding Process $ 500
Task 3 - Construction Engineering Hourly
Subtotal Phase II $12. 900
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Total Goal I
$27,500
Goal 2 - Improve Traffic & pedestrian Flow and Cil~cuiation Around Parking Lots'
Phase I - Preliminary
Task 1 - Traffic Counts
Task 2 - Analyze Data
Task 3 - Parking Survey of Lots 500 & 600 as well as adjacent streets
Task 4 - Develop Concept Plans of 10th, 11th, Alley' ,
Task 5 - Meeting with Business Owners'
Task 6 - Prepare 429 Feasibility Study
Task 7 - Meeting with City Staff
Task 8 - Prepare Recommendations
Task 9 - City Council Meeting
Subtotal Phase I
$ 2,200
$ 3,300
$ 1,500
$ 3,000
$ 500
$ 2,000
$ 500
$ 1,000
$ 500
$14,500
Phase II - Final
Task 1- Preparation Final Plans
Task 2- Bidding (Additions to plans & speCifications for lots 500& 600)
Task 3...; Construction Engineering
Subtotal Phase II
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$ 3.000
$ 100
Hourly
$ 3,100
.,
Total Goal 2
$17,600
Grand Total Goal). & Goal 2
$45,100
It is important to note that goal and Goal 2 are dependent upon another. It is believed
that fmdmgs of Goal 2 will directly impact goal 1. ' , '
Please reView the goals and tasks as well as proposed fees and schedule. We are
certainly open to dis~ussion for any of the proposed work to be accomplished.
Sincerely,
RLK-Kuusisto, Ltd.
~.e-
Senior Professional Engineer
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Charles R. Poppler .
President
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CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 20000048
RESOLUTION ORDERING THE PREPARATION OF FEASIBILITY REPORT
RECONSTRUCTION OF PARKING LOTS 500 AND 600
WHEREAS, municipal parking lots 500 and 600 are in need of rehabilitation; and
WHEREAS, City staff is requesting that these parking lots be upgraded under the
City's assessment policy even though no petition for the upgrade has been submitted;
and
WHEREAS, the first step in the assessment procedure is the ordering of a
feasibility report,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Hopkinst Minnesota, that the proposed improvements be referred to RLK Kuusisto, Ltd.
for study and that they are instructed to report to the Council with all convenient speed
advising the Council in a preliminary way as to whether the proposed improvement is
feasible.
Adopted by the City Council of the City of Hopkins, Minnesota, this 18th day of July,
2000. .
BY
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk