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Agenda -- Schedule: HOPKINS CITY COUNCIL FINAL AGENDA 'Mny 18,2000 'Sune (PI' 2000 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING 7:25 pm - HRA meeting 7:30 pm - City Council meeting Work session at conclusion of City Council meeting L CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. REPORTS - COMMITTEES/COMMISSIONS 1. Chemical Health Commission 2. Zoning and Planning Commission 1. 2. . 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. IV. CONSENT AGENDA Minutes of May 16, 2000 regular City Council meeting Minutes of May 23, 2000 work session Ratification of prior month's disbursements Miscellaneous license applications Award bid, seal coat project, (CR2000-94) - Gessele Order public hearing for Charter amendment, Ordinance 2000-840, (CR2000-89) - Genellie Order public hearing for Charter amendment, Ordinance 2000-843, (CR2000-90) - Genellie Approve Grower's Market agreement, (CR2000-91) - Anderson Authorize publication of Notice of Intent to Franchise, (CR2000-88) - Genellie Approve reduction of Time Warner bond requirement, (CR2000-95) - Genellie Approve engineering services design agreement for Lot 7008, (CR2000-97)- Gessele Approve temporary 3.2 beer licenses for Hopkins Jaycees Raspberry Festival, (CR2000-100) - Obermaier City Manager compensation, (CR2000-98) - Mielke Vote: Brausen Jensen Hesch Johnson Maxwell v. . QA TH OF OFFICE Maureen Allen, Bruce Rowan, Jay Thompson, Zoning & Planning Richard Neimann, Park Board QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) . . . VI. PUBLIC HEARING 1. Use of 1999 LLE Block Grant funds, (CR2000-84) - Reid Vote: Srausen VII. OLD BUSINESS Jensen Hesch Johnson Maxwell 1" Approve parking changes, central business district, (CR2000-99) - Hartshorn Vote: Srausen VIII. NEW BUSINESS Jensen Hesch Johnson Maxwell 1. Hop-A-Ride Update, (CR2000-92) - Anderson Vote: Srausen Jensen Hesch Johnson Maxwell 2. Rezone North Annex to business park, (CR2000-96) - Anderson Vote: Brausen Jensen Hesch Johnson Maxwell 3. First reading, miscellaneous zoning amendments, (CR2000-93) - Anderson Vote: Brausen Jensen Hesch Johnson Maxwell 4. Award bid, Third Street North sanitary sewer rehab, (CR2000-101) - Gessele Vote: Brausen IX. ADJOURNMENT Jensen Hesch Johnson Maxwell . . . A regular meeting of the Hopkins City Council was held on May 16, 2000, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Hesch, and Johnson. Also, present were staff members Mielke, Genellie, Kerrigan, Yager, Gessele and City Attorney Jerre Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:39 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. REPORTS - COMMITTEES/COMMISSIONS 1. Park Board Mark Kuhl reported that the Park Board discussed terms of Commissioners. There will be one opening on the Park Board. Mr. Kuhl said that the Skate Park is progressing on schedule and that the tentative grand opening will be on Thursday, June 22, this year. The Commission discussed the changes proposed on the park dedication fund ordinance and approved the ordinance for recommendation. The City Council discussed the joint meeting between the Council and the Park Board. IV, CONSENT AGENDA 1. Minutes of May 2, 2000 Regular City Council Meeting .L. IVllnuces Of f-\prlj J 8, L(J(jQ boara oi nt;:Vlevv 3. Minutes of May 2, 2000 reconvened Board of Review 4. Approve Appointments to Boards and Commissions (Memo) 5, Award Mainstreetl1 Th Ave Traffic Signal Project (CR2000-83) 6, Award Bid, Fire Department Roof Replacement Project (CR200Q-86) 7, Approve Final Payment, 1998 Street/Utility Project 97-12 (CR2000-82) 8, Approve Off-Sale Liquor License for Richard's Liquor (CR200079) 9. License and Use Agreement (CR2000-85) 10. Approve Miscellaneous License Applications One of the applicants for Richard's Liquor's off-sale liquor license was in attendance. The City Clerk introduced Sarbjit Kaur and her family. The Council welcomed them to the Community. Council Member Johnson asked if the applicant will receive the packet of information that the Chemical Health Commission put together for liquor licensees. Staff answered that they would. Council Member Jensen moved and Council Member Brausen seconded a motion to . approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. PRESENTATION GFOA Presentation, 1998 CAFR Award (Memo) Lori Yager introduced Tom Pepper, Minnesota's Representative to the Government Finance Officer's Association (GFOA). Mr. Pepper presented the Certificate of Achievement, the highest form of recognition in the area of governmental accounting and financial reporting, to Lori Yager, Finance Director. The award goes to the individuals, department or agency for the Comprehensive Annual Financial Report (CAFR) meeting the standards of the program including demonstrating a constructive spirit of full disclosure, clearly communicating its financial story, thereby motivating potential users and user groups to read the CAFR. Mr. Pepper said that this is the tenth award that the City has received and that only 3 % of Minnesota Cities receive this award each year. VI. NEW BUSINESS 1. Lease Agreement with US Bank . Jim Kerrigan said that the City would purchase the property and construct a parking lot. US Bank would have exclusive use of the property during business hours, Monday through Friday and from 7:00 to noon on Saturday. The City would have the responsibility of enforcement consistent with other publicly owned parking lots. US Uuili\. \/vulllu d8(tjt:;; LU tJdy GW Ll)SL~ IIIGU"t:u uY LIlt: ......iCy III dIe IOUII 01 clll ds;;eS;"J)it:lj[ over a ten~year period of time. The City would be responsible for snow removal and maintenance. In addition to the assessment, US Bank will pay an annual rent of $1,000, which would increase by 3% each year for the term of the lease. The initial lease term is for nine years with an option to renew for five more. Council discussed the repurchase agreement between the City and the seller. Mayor Maxwell asked Mr. Steiner, City Attorney, how the repurchase agreement would affect the lease. Mr. Steiner explained the formula for determining the amount that would be paid for the repurchase and said that in the event of a repurchase, the funds would be used as a prepayment of the lessee's assessment. Council Member Hesch moved and Council Member Johnson seconded a motion to approve the execution of a parking lot lease agreement with US Bank, 35,37 - 9th Ave N. A poll of the vote was as follows: Council Member Brausen, aye; Council Member . Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. . . . 2. Request Authorization to Proceed with Job Analysis Study (CR2000-80l Jim Genellie said that State Law requires every political subdivision to use a job evaluation system to determine the comparable work value of the work performed by each position. The system must be updated to account for new employee positions and any changes in factors affecting the comparable work value of existing positions. Mr. Genellie reviewed the cost impacts and gave the Council background information on the Pay Equity System. Council Member Srausen moved and Council Member Hesch seconded a motion to approve the use of contingency funds to finance an update to the City's job evaluation system. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously, VIII. ADJOURNMENT There being no further business, Council Member Hesch moved and Council Member Srausen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:20 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor Nancy Anderson called and said that Jerry Steiner was at the meeting, not Jerry Miller. . . . . . . l\1INUTES CITY COUNCIL WORK SESSION - MAY 23, 2000 A work session of the Hopkins City Council was held at 6:00 p.m. on May 23, 2000, at the City Hall. Council members present were Mayor Maxwell and Council members Brausen, Hesch, Jensen and Johnson. City personnel present were City Manager Mielke, Finance Director Yager, Police Chief Reid, Captain James Liddy and Fire Chief Beckering. Also present was David Kroos. Space Needs Study, Craig Reid and Don Beckering, presenters Police Chief Reid and Fire Chief Beckering conducted tours of their departments to familiarize Council members with the space constrictions. Chief Reid noted that the quality of officers is not determined by the physical space, but the present space constrictions sometimes inhibit their effectiveness. The problems started in the 60's because the types of calls have changed and have increased required record keeping (especially due to increased domestic violence calls which have four times the paperwork involved). Chief Beckering noted their biggest problem is lack of proper storage area, partly due to the increasing size of trucks. He noted he has no private area at all for conducting evaluations. David Kroos, architect for Boarman Kroos Pfister Vogel & Associates, discussed the space assessment study conducted by his firm. He noted the lack of space and the poor configuration of what space there is mean the staff has to fight the facility constrictions, rather than getting support from the facility. Remodeling is no solution; there simply is not enough room (for example the police need approximately 13,330 additional square feet to operate efficiently). He noted space ratio for the police is 30% officel70% support space (squad rooms, storage, records, training rooms, etc.) and for the fire department is 5-10 % office/90-95 % support (truck storage; equipment storage; hazardous materials, etc.). In contrast, city hall staff uses mostly office space and very little support space. In answer to Council questions, Mr. Kroos said he felt if present needs were met, the future needs would not be markedly greater as Hopkins would probably not expand greatly in area. The next step would be to take the study and test it against possible options. This study had not looked at solutions, such as site choices, etc. He said later he felt splitting a department into two sites would be only a shorHerm solution. City Manager Mielke said Council needs to think of all solutions - for example, move city hall staff, build in the courtyard between departments or on the parking lot and have staff park in the ramp, should both departments move or only one, could a department have two sites, etc. Chief Beckering noted vacating city hall would not help his department's needs at all which are storage- related, not office-related, such as a fifth bay for a fire truck. Mayor Maxwell conunented he wished the fire hall roof replacement had not been approved if a new fire hall would be needed. General Consensus: The Council recognizes the severity of the fire and police departments' space problems. They need time to discuss options, have staff study possible sites, have in-depth discussions with the fire and police departments, etc. before deciding how to implement the next phase of option assessment. Overview of monthly financial report, Lori Yager, presenter There was general discussion and questions and answers. Items clarified by Ms. Yager included: "unallocated" is the contingency fund, but much of that is then allocated out to the proper department. The contingency fund is properly used; the only item that has repeated is police overtime. The Council! Administrative increase included the cost for Tom Allen and the new Information Systems Specialist. League of Minnesota Cities fees of over $8,000 are also included. There was discussion on the Art Center figures and TIF designations. The Economic Development fund reserves are largely receivables; there is about $300,000 in cash. General Consensus Council would like to have a contingency fund balance reported regularly; there should be . project reports in reference to change orders; there needs to be a full discussion on the Art Center funds; TIF funds should be brietly described in budget reports. 2001 Budget, Lori Yager, presenter There was general discussion. Diane Johnson wanted Chief Reid to be present to discuss police budgeting in the near future; others agreed this is essential due to the Hennepin County 800 mhz implementation. Ms. Yager explained the benefits of a 2-year budget process, noting it would mean that in "off' years more time would be available for strategic planning. General Consensus: There is interest in a two-year budget, but not for immediate implementation. The Council would like to see an actual sample to study and have more information on it, with the idea it might be possible to implement in two years. Other Banner for Y Duth Voting Fran Hesch noted Terry had put in a lot of work already. General consensus was to donate the banner. If possible they would like a Hopkins logo or mention. The money should come from the conununications fund. Extra meeting There will be a May 30 meeting at 6:30. Topics shall include tax implementation for the Art . Center; tax abatement, general development discussion. Fran Hesch moved adjournment; Diane Johnson seconded. Adjourned at 10: 15 p.m. Kasey Kester, recording secretary COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor . Miscellaneous License Applications for the City of Hopkins . License # 00148 DBA Hopkins Location Lic Type Council Date Richard's Liquors 22 - 10th Avenue North Tobacco Sales 61 6100 e . Wednesday, May 31,2000 Page 1 of 1