Agenda
e AGENDA
CITY COUNCIL WORK SESSION
Tuesday, June 13,2000
6:30 p.m.
Raspberry Room
6:30 pm Call to order
Oath of office - Tom Lorentz, Reid
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6:35 pm Vision process with Council and DH's, Tom Allen
8:30 pm Discuss Lot 500-600 design services agreement, Stadler
9pm Phase II update, Excelsior Boulevard, Stadler
9:30 Other
9:45 pm Adjourn
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. Visioning Process
Council I Staff Session
Tuesday, June 13, 2000
Proposed Results for Session:
1. Evaluation ofthe work to date.
2. Agreement on results and final steps to complete visioning process.
3. Agreement on the "look" of the final document.
4. Agreement on revised project budget proposal.
Proposed Results For Remainder of Visioning Process:
1. Agreement on a mission for city government.
2. Development of a draft document that communicates the vision.
3. Expanded community involvement in September
- Increased participation and numbers of volunteers.
- More people fully informed regarding what's already being done and
what's possible.
- New possibilities for action, brainstormed among well-informed
participants.
Proposed Action Plan to Complete Visioning Process (in terms of consultant
responsibilities)
. 1. Coach and plan with city mayor and manager. (complete) - 3 hours
2. Coach and plan with city council and staff. (in process) - 3 hours
3. Coach and plan with drafting team. - 5 hours
4. Coach and plan with city manger and staff regarding community survey
(development and interpretation) and any other communication pieces. - 6 hours
5. Design two evening sessions for council / stafffor mission statement development
- 4 hours
6. Facilitate two evening council I staff sessions. - 6 hours
7. Prepare for and facilitate council session in August - 4 hours
- Interpret community survey results.
- Evaluate final draft document.
8. Prepare for and facilitate design team meeting in August - 6 hours
- Review survey results
- Evaluate final document.
- Evaluate proposed agenda for September
- Commit to help in recruiting people for September
9. Develop and prepare the materials and site for community dialogue in September.
- 8 hours
10 Facilitate two evening community dialogue in September. - 8 hours
11. Coach and plan with city manager to prepare final plan for formal approval by
city council. - 4 hours
. Total 57 hours
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Proposed Investment
Your investment in consulting fees for the remainder of this project will be $7,125. plus
of out pocket costs.
Original hours budgeted up until this point in the project 48.00 hours
Time donated - over budget 13.75 hours
Total actual time spent 61.75 hours
Plus: steps added - not originally budgeted
* Preparation and facilitation of drafting team 3.25 hours
* Preparation and facilitation of staff session 3.75 hours
Total extra time billed for work up to this point 7.00 hours
Original approved budget for work to this point in project
(48 hours @ $1,000. per day) $6,000,
Plus: steps added - not originally budgeted
(7 hours @ $1,000. per day) 825.
Total billed for work to this point in project $6,825.
NOTE: Consulting dollars over budget and donated by consultant to this point in the
e project = $1,725. (13.75 hours)
Original budget approved for remainder of project $5,125,
(25 hours + 16 hours for additional consultant to assist
in facilitating large scale September event)
Plus: steps added to this part of project, not
originally budgeted (34 hours) $4,250.
Less: rework of estimated hours for other budget steps (650)
Less: elimination of need for additional consultant in September (1,600.)
Total budget for remainder of project - with added steps $7,125.
Summary:
Total original budget for project $10,750.
Plus: extra steps added to date, not originally budgeted 825.
Plus: extra steps added to next part ofproject 4,250.
Less: rework of estimated hours for next part of project (650.)
Less: elimination of need for additional consultant in September (1,600.)
Total budget for entire project $13,575.
NOTE: $1,725. over budget to this point in the project will be absorbed by consultant,
unless the next phase in the project comes in under budget. In that case, consultant will
bill City of Hopkins for any unused budget amount, up to $1,725.
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. Community of Hopkins Vision
Consensus Priority Action Items (items mentioned by more than one
group)
From May 15, 2000 Design Team Meeting
1. Enhanced communication I publicity
- About the community of Hopkins and its activities to the outside world.
- About the community's vision and related activities to its residents.
2. Enhancement of social and human services support
- Integration with efforts of Family Resource Center
- Development of a volunteer program
- Development of a new citizen's office
3. Enhanced police visibility
- Community policing
- Neighborhood watch groups
- Crime free multi family housing program
4. English as a second language
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5. Heritage Days
- For all cultures resident in Hopkins
- That encourages full family participation
- Eat, drink, and fun
6. Economic development
- The perimeter, especially the east end
- New market study - what does the community want and what will it
support?
- Continuing development of main street
- Emphasis on business development throughout the community, not just
main street
7. Intergenerational programming.
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. Draft - Plan of Action Vision Project
Step Date Action Involvement
1 13-Jun Review of work to-date Council! DH's
Planning of next Steps.
2 23-Jun Recruitment of Drafting Mielke
Team
3 07~Jul Initial Draft Complete Mielke/Allen
Draft Team
4 12-Jul Mission Statement Session 1 Council! DH's
19-Jul Mission Statement Session 2
5 25~Jul Agreement on Draft Document Council/ DH's
6 08-Aug Communication/Survey Tool Hartfiel
Distributed to Staff and Public
7 22-Aug Design Team Meeting to CouncillDH's
Review Draft and Survey Results Design Team
. 8 14-Sep Community Meetings to discuss Design Team
16-Sep Vision and Action Steps CouncillDH's
Public
Staff
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