CR 2000-105 Award of Bid Sanitary Lift Station #6 Project 98-05
.
e
.
CITY OF
-
June 14,2000
HOPKINS
Council Report 2000-105
Award of Bid
Sanitary Lift Station No.6
Project 98-05
Proposed Action.
Staff recommends adoption ofthe following motion: Move that Council adopt Resolution 2000-
41, Resolution for Award of Bid, Sanitary Lift Station NO.6 Improvements, Project 98-05.
Overview.
~ -
Council at its May 2 meeting approved plans and ordered bids for the reconstruction of Sanitary
Lift Station No.6 located in Excelsior Boulevard and a parking lot at the Hopkins Commerce
Center. New plans call for a relocation of the facility off the county road and entirely on the
parking lot A bid opening was held May 31 and Council needs to consider award of the contract
for tl11s project
Primaty Issues to Consider.
. Bid tabulation
· Proj ect budget and funding
. Project schedule
· Recommendation
Supporting Infonnatio1l.
· Consultant's letter of recommendation
. Bid abstract
· Resolution 2000-41
~ /J,--,-~_
Jan s Gessele
Engineering Superintendent
Financial Impact: $ 342,455 Budgeted: Y/N Y -$130,000 Source: Sanitary Sewer Fund
Related Documents (ClP, ERP, etc.): elP
Notes: Strong working capital balance in sewer fund can sustain increased costs
e
Analysis.
. Bid tabulation
e
.
Contractor
Barbarossa and Sons, Inc.
Northdale Construction Company, Inc.
Bid Amount
$285,455.00
358,906.54
Engineer's Estimate
$196,700.00
.
Project budget and funding
The low bid of Barbarossa and Sons exceeds the engineer's estimate by $88,755 or
approximately 45%. The May 2 Council report indicated the engineer's estimate
already placed project costs in excess of the budgeted $130,000. The same report also
indicated that the budget amount was a figure that had been carried forward from year
to year since its first appearance in the 1995 elP.
The City anticipates an additional purchase of $40,000 for City furnished equipment.
This cost, along with consultant fees of $17,000 and the low bid above, place the
project cost at $342,455. Staff has consulted with the finance director to determine the
impact of such a proj ect on the sanitary sewer fund. The assessment is that this fund
still has a strong working capital balance and that the fund can sustain these project
costs. The assessment is also partially based on a projected future increase in sanitary
sewer fees in 2011.
.
Project schedule
Staff anticipates construction to be under way by the second week of July.
Completion was originally scheduled for August 15 and that may need to be revised to
September 1. An incentive package is still in place in this project to complete it ahead
of schedule.
.
Recommendation
Staff defers to the attached consultant's letter of recommendation. The low bidder in
this case is a reputable contractor who just completed a City project that involved a
major storm sewer cOlmection at Excelsior Boulevard and 13th Avenue South. The
contractor is one of the larger construction finns in the Twin City area and has the
manpower and equipment to meet the unusual challenges ofthe project and to
expedite the work schedule.
Staff agrees with the consultant that the higher construction costs are attributable to
the restrictions placed on the contractor in the work area. The City could wait until
2001 and rebid the project then. It is feared construction costs could be even higher
then. Even worse, this project would be undertaken in the midst of the plmmed
Excelsior Boulevard reconstmction and one can only imagine the traffic nightmare
that would ensue.
Staff recommends awarding the project contract to Barbarossa and Sons, Inc.
e
e
.
~
RI.K. Engineering. Planning. Surveying. Landscape Architecture
( KUUSISTO LTD )
~
June 14.2000
City of Hopkins
11100 Excelsior Boult:vard
Hopkins, MN 55343
Attn: Steve Stadler, Public Works Director
Rc: City of Hopkins
Sanitary Lift Station #6 Reconstruction
Project No. 98-169-S
Dear Steve:
On Wednesday, May 31,2000 bids were received for the above referenced project. Two bids were received
as follows:
Barbarossa & Sons, Inc.
P.O. Box: 367
Osseo, MN 55369
$285,455.00
Northdalc Construction Company, inc.
14450 Northdale Boulevard
Rogcrs, MN 55374
Barbarossa & SallS, Inc. wasthe low bidder. We recommend that Barbarossa & Sons, Inc., a responsive mId
responsible bidder, be offercd a contract in the amount of $285,455.00 for the Sanitary Lift Sh,tion #6
Reconstructioll. Project Bid Tabs are enclosed for your review.
$358,906.54
The Engineer's Cost Estimate as provided by RLK-KllUSlSto, Ltd. was $196,700.00. Our recommendation
to the City is to award the contract to Barbarossa & Sons, Inc. even though the construction costs are higher
than anticipated. Each individual bid item was reviewed for the purpose of identifying and, if possible,
reducing the cost overmll5. From tilis reVIew and through conversations with the contractors, the hight;;r costs
are attnbutable to the restricted work area along and within Excelsior Boulevard, and the need to maintain
traffic throughout the construction process
Should you have any questions, or require additional information, please conh,ct our office at (651) 454-4554
Respectfully submitted,
RLK-Kuusisto, Ltd.
r-
I
c: IClFilcslProj cc lSIHopkinsl981 69\LdterslBidlu wllr. doc
Office,: Hibbing . Minnetonka . S1. Paul . Twin Ports
(651) 454-4554 . 2060 Centre Pointe Boulevard . Suite I . Mendota Heights. MN 55120 . FAX (651) 454 4608
EID TABULATION I HEREBY CERTIFY TIIA T THE
FOLLO~NGISANEXACT
CITY: Hopkins, Minnesota R PRODUCTION OF THE BIDS RECEIVED
PROJECT: Excelsior Boulevard Utilities Impl'ove nts
PROJECT NO: 98-169-S
. BID DATE: 5/31/00
BID TIME: 10:30 a.m.
Barbarossa & Sons, Inc. Northdale Construction Co., IlIc.
P. O. Box 367 14450 Northdale Boulevard
Osseo, MN 55369 Rogers, MN 55374
NO ITEM UNIT EST. UNIT TOTAL
QTY. PRICE PRICE UNIT PRICE TOTAL PRICE
Mobilization ea $14,000.00 $14,000.00 $34,500.00 $34,500.00
2 Remove and Replace Commcrce ea $2,000.00 $2,000.00 $4,500.00 $4,500.00
Center Sign
3 Remove Tunnel Is $4,000.00 $4,000.00 $8,500.00 $8,500.00
4 Remove Existing Lift Station Is $5,000.00 $5,000.00 $ [7,500.00 $ [7,500.00
(Per Plan)
5 Remove Curb and Guttcr If 540 $5.00 $2,700.00 $5.00 $2,700.00
6 Remove Bituminous Pavement sy 536 $2.50 $1.340.00 $10.00 $5,360.00
7 Remove Concrete Pavement in sy 580 $5.00 $2,900.00 $10.00 $5,800.00
Mcdian
8 Remove Concrete Sidewalk sy 50 $4.00 $200.00 $10.00 $500.00
9 Sawcut Bituminous Pavement If 260 $2.00 $520.00 $8.00 $2,080.00
Full Depth
10 Lift Station (Including Is $151,000.00 $151,000.00 $108,000.00 $108,000.00
dewatering, sheeting, wetwel1,
topsection with hatchway, vent,
II Subgrade Excavation (EV) cy 290 $8.00 $2,320.00 $12.50 $3,625.00
12 Granular Borrow (L V) cy 100 $13.00 $1,300.00 $24.50 $2,450.00
13 Subgrade Prep for Roadway Is I $1,500.00 $1,500.00 $7,500.00 $7,500.00
14 Aggregate Base Placed Class 5 ton 600 $15.00 $9,000.00 $31.50 $18,900.00
15 Type 41 Wearing Course ton 210 $48.00 $10,080.00 $55.20 $11,592.00
16 Type 31 Base Course Mixture ton 210 $46.00 $9,660.00 $52.90 $11,109.00
17 12" PVC Pipe Sewer (SDR 26) If 25 $100.00 $2,500.00 $98.50 $2,462.50
18 8" DIP F orcemain If 18 $70.00 $1,260.00 $65.75 $1,183.50
19 MH #325 Rehabilitation Is I $3,500.00 $3,500.00 $18,750.00 $18,750.00
20 8" Cut into Existing MH 326 Is 1 $4,200.00 $4,200.00 $6,500.00 $6,500.00
(Including pipe. and fittings)
21 8" Cut into existing 8" ClP ea 2 $4,100.00 $8,200.00 $4,500.00 $9,000.00
forcemain (Including fittings)
22 Furnish and install 8" Gate valve ea 2 $800.00 $1,600.00 $1,000.00 $2,000.00
and box
")~ Install Cone. Plug in existing ea $200.00 $200.00 $750.00 $750.00
_:J
FM inlet into SMH 327
24 Remove and reinstall existing ea $200.00 $200.00 $250.00 $250.00
catch basin curb box (induding
installing tcmp back plate). $19,150.00
25 Temporary by-pass pumping Is $20,000.00 $20,000.00 $19,150.00
sanitary waste
26 Bituminous Mcdian sy 543 $15.00 $8,145.00 $21.88 $11,880.84
Replacement (2" thick)
27 Bituminous Sidewalk sy 50 $22.00 $UOO.OO $29.93 $] ,496.50
Replacement (2" thick)
28 Bituminous Curb (MnDOT If 540 $5.00 $2,700.00 $5.18 $2,797.20
29 Tratlic Control Phase I Is I $4,500.00 $4,500.00 $8,500.00 $8,500.00
30 Traffic Control Phase II Is I $2,000.00 $2,000.00 $8,500.00 $8,500.00
31 Traffic Control Phase III Is 1 $3,800.00 $3,800.00 $1O,500.00 $1O,500.00
32 Traffic Control Phase IV Is 1 $2,000.00 $2,000.00 $7,500.00 $7,500.00
Page 1 01"2
33 '-l" Painted Solid Line White If 100 $6.00 $600.00 $6.50 $650.00
34 4" Painted Broken Line White If 10 $6.00 $180.00 $6.50 $195.00
35 I 1 (2" Crushed Rock for Pipe cy 50 $18.00 $900.00 $28.50 $1,425.00
Stabilization
36 Adjust Existing Manhole ea $200.00 $200.00 $500.00 $500.00
Adjust Existing Gate Valve ea $150.00 $150.00 $300.00 $300.00
Total Pl"Ojcct Cost $285,455.00 $358,906.54
IF AWARDED THIS CONTRACT, VWE AGREE TO START AND
START WORK DATE:
Per Agreement Per Agreement
COMPLETE WORK DATE:
Per Agreement Per Agreement
ADDENDUM#lACKNOWLEDGED
Yes Yes
REMARKS:
None None
.
.
Page 2 of2
.
e
.
CITY OF HOPKINS
Hemlepin County, Mimlesota
RESOLUTION NO. 2000-41
RESOLUTION FOR AWARD OF BID
SANITARY LIFT STATION NO. 6 IMPROVEMENTS
CITY PROJECT 98-05
BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the
bid of Barbarossa and Sons, Inc. in the amount of$285,455 is the lowest responsible bid for the
reconstmction of sanitary sewer lift station No.6, City Project 98-05, and the Mayor and City
Manager are hereby authorized and directed to enter into a contract with said bidder for and on
behalf of the City.
Adopted by the City Council ofthe City of Hopkins this 20th day of June, 2000.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obennaier, City Clerk