CR 2000-156 Oder Feasibility Report 2001 Street Improvements
CITY OF
~
. September 14, 2000 HOPKINS Council Report 2000-156
Order Feasibility RepOlt
2001 Street Improvements
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution 2000-
69, Resolution Ordering the Preparation ofa Feasibility Report For Year 2001 Street
Improvements.
This action is the first step in the process of improving selected streets in 2001 and assessing
abutting properties per City assessment policy. A petition to improve any of the proposed streets
has not been submitted to the City.
Overview.
The 2001-2005 CIP includes street improvements for sth A venue (Excelsior Boulevard to 1 st
Street North), 11 th Avenue South (Smetana Road to South Landmark Trail), 14th Avenue North
(4th Street North to South Service Drive), and 16th Avenue North (lst Street North to 2nd Street
North). The first step in proceeding with a 2001 project is ordering a feasibility report. Staff has
selected a qualified consultant to undertake preliminary engineering and compiling the report and
requests Council approval to proceed. The cost of the report and project survey work is $19,750.
Project design and constmction oversight services will be negotiated separately after the report
. phase and Council ordering the improvement project.
Primary Issues to Consider.
. Proj ect background
. Why order a feasibility report?
. Selection of consultant
. Proj ect budget
. Proj cct schedule
Supporting Information.
. Location map
. Bolton and Menk lne, proposal
. Resolution 2000-69
Ja~le ~
Engineering Superintendent
Financial Impact: $ $19,750 Budgeted: YIN Y Source: Utility Funds & Special Assess,
-
. Related Documents (CIP, ERP, etc.): CIP
Notes:
. Analysis.
. Project background
The scope of the proposed 2001 street improvements (some assessable) includes:
8lh Avenue Excelsior Blvd. to 15t Street North
11 th A venue South Smetana to South Landmark Trail
14th Avenue North 4th Street North to frontage road
16th Avenue North 151_2nd Street North
These streets were selected for 2001 improvements in light of their current pavement
condition as detailed in the year 2000 Pavement Management Condition Survey and the
perceived inadequacy of curb and gutter sections. Improvements will cover the spectmm
of mill/overlay, partial reconstmction, to full reconstmction,
A current geotechnical repOli as well as supplementary subgrade boring and testing will
be used to define the project scope.
. Why order a feasibility report?
Preparation of a feasibility report is required by MS 429 assessment procedures. The
report will provide preliminary engineering infommtion, project cost estimates and
preliminary assessment amounts to help City Council decide whether or not to proceed
. with the project. It is also used to present and discuss the project with the abutting
residential and commercial owners.
. Selection of consultant
Staffreviewed past performances of the vmious City consultants and selected Bolton and
Menk as the engineer of choice on this project. The City has completed several
successful projects under BMI and has had good working relations with that firm's
employees. Choosing this fim1 in carrying out a residential project plays to the strengths
of BM!. Staff is mindful that it carry this mode of selection through with other kinds of
projects and other consultants in order to meet a level of fair play.
. Project budget
The 2001 CIP budget for this project is $492,400 ($120,200 from the City PIR fund,
$270,400 from special assessments, $71,800 from MSA funds, $30,000 from the Storm
Sewer Utility). The associated budget for utility improvements is $200,000. These are
estimates and are open to change contingent on leve 1 of improvement and extent of utility
work.
. Proj ect schedule
September 19 Order feasibility report
Week of October 16 Public infonnation meetings
November 8 Present feasibility and order public hearing
. December 5 Public hearing
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Consulting Engineers & Surveyors
. 1515 East Highway 13 · Burnsville, MN 55337-6857
Phone (952) 890-0509. FAX (952) 890-8065
September 14, 2000
Mr. Jim Gessele
Engineering Manager
City of Hopkins
1010 First Street South
Hopkins, MN 55343
RE: Proposal for Professional Engineering and Surveying Services for Feasibility Study
2001 Street and Utility Improvements
City of Hopkins, MN
BMI Project No. T11.20354
Dear Mr. Gessele:
We are pleased to offer the following proposal for the above referenced project. This proposal is
. based upon our discussions with you and the Public Works staff on September 6 and 8, 2000. Thank
you for your input in helping us develop this proposal. As a part ofthis proposal, we have reiterated
the scope of work, initiated a project schedule, and have included an estimate of fees for our
professional engineering and surveying services.
I. Scope of Work
In accordance with the City of Hopkins ' 2001-2005 Capital Improvement Plan, City staff is
requesting the services of its consultant to prepare a Feasibility Rcport for those street and
utility improvements planned for the year 2001. These streets include:
A. 81h Avenuc, between First Street North and County Road 3
B. 11 th A venue South, between South Landmark Trail and Smetana Road
C. 14th Avenue North, between Fourth Street North and South Service Drive
D. 161h Avenue North, between First Street North and Second Street North
To assist in the preparation of the feasibility report, a complete topographic survey of each
ofthe proposed improvement areas is proposed. Also, an additional geotechnical evaluation
is proposed to supplement the City's December 27, 1999, geotechnical report prepared by
GME Consultants. This evaluation will include taking two soil borings along 161h A venue
North, two borings along 14th Avenue North, eight borings along 8th Avenue, and an
additional twelve borings along 11 th Avenue South, as recommended by GME Consultants.
. A reduction in the number of required soil borings and the associated costs may be feasible
and will be discussed with City staff before commencing.
MANKATO · FAIRMONT . SLEEPY EYE · BURNSVILLE . WILLMAR
AMES,IA . LIBERTY, MO
An EI7ULil Opf'ortunitv Employer
. The significant specific tasks and details to be addressed in the Feasibility Report include the
following:
8lh Avenue, between First Street North and County Road 3
l. Review all survey information, utility videos, video logs, and asbuiIts in order to
assess the conditions of the underlying utilities. Make any necessary improvement
recommendati ons.
2. Review the existing surface drainage characteristics. Make any necessary
improvement recommendations.
3. Review the condition and thickness of the existing bituminous pavement and
determine the feasibility of a mill and overlay improvement if reconstruction is not
required.
4. Review MnlDOT State Aid bike trail guidelines and research the feasible
alternatives of making a trail connection between First Street North and County Road
3.
11 th Avenue South, between South Landmark Trail and Smetana Road
l. Review all survey information, utility videos, video logs, and asbuilts in order to
assess the conditions of the underlying utilities. Make any necessary
recommendations.
2. Review the condition of the existing bituminous pavement to determine the need for
reconstruction.
. 3. Review the existing surface drainage characteristics. Make any necessary
improvement recommendations.
4. Discuss the condition of the existing street light wiring. Make any necessary
improvement recommendations.
5. Compare the existing AADT information and projected traffic volumes with
MnlDOT State Aid design criteria to determine the need for additional traffic lanes.
6. Review the existing trail alignment along the east side of 11 th A venue to determine
the feasibility of keeping it within the existing street right-of-way.
7. Based on the results of items 5 and 6, we will determine if the acquisition of
additional right-of-way will be necessary to facilitate the proposed improvements.
14th Avenue North, between Fourth Street North and South Service Drive
l. Review all survey information, utility videos, video logs, and asbuilts in order to
assess the conditions of the underlying utilities. Make any necessary
recommendations.
2. Review the existing surface drainage characteristics. Make any necessary
improvement recommendations.
3. Review the condition of the existing bituminous pavement and curb and gutter and
make any recommendations regarding partial or full reconstruction.
4. Review the thickness of the existing bituminous pavement and determine the
feasibility of a mill and overlay improvement if full reconstmction is not required.
. 2
. 161h Avenue North, between First Street North and Second Street North
1. Review all survey information, utility videos, video logs, and asbuilts in order to
assess the conditions of the underlying utilities. Make any necessary
recommendations.
2. Review the existing surface drainage characteristics. Make any necessary
improvement recommendations.
3, Review the condition of the existing bituminous pavement to determine the need for
reconstmction.
Additional tasks to be completed as part ofthe Feasibility Report include one (1) City staff
meeting, two (2) public information meetings, one (1) City Council meeting for presentation
ofthe Feasibility Report, a preliminary cost estimate, and preliminary assessment rates.
II Proiect Schedule
Partial funding for these proposed improvements is expected to come from special
assessments (Chapter 429) and State Aid. The following schedule incorporates the aspects
of the 429 and State Aid project development process:
Order Feasibility Study September 19,2000
Complete Topographic Survey Week of September 25, 2000
Staff Meeting to Review Proposed Improvements Week of October 2,2000
Public Information Meetings Week of October 16,2000
. COlU1cil: Present Feasibility/Order Public Hearing November 8, 2000
Council: Public Hearing/Order Final Plans December 5, 2000
Submit Plans to State for Review January 2, 2001
Council: Present Final Plans/Order Bids February 6,2001
Open Bids Week of March 5, 2001
Council: Accept Bids/Order Assessment Hearing March 20,2001
Council: Assessment Hearing/Adopt Assessment Roll April 17, 2001
Council: Award Bid May 15,2001 *
Construction June-September, 2001
'May be adjusted for full 30-day appeal period if desired.
II Estimate of Fees
The estimate of fees is itemized as follows:
A. Geotechnical Evaluation by GME Consultants $ 6,500.00
(Will contract directly with City of Hopkins)
B. Topographic Survey (including plot of existing conditions) $ 6,000.00
C. Feasibility Report (including meetings) $ 7250.00
. TOT AL NOT TO EXCEED COSTS $19,750.00
3
.
. We look forward to providing these professional engineering services to you on this project and
appreciate your consideration of Bolton & Menk, Inc. Please contact us if you have further
questions, need additional information, or wish to discuss this proposal.
Sincerely yours,
BOL TON & MENK, INe.
'7t1Q4~ 4 7710V1M-L
Marcus A. Thomas, P.E.
Project Manager
cc: Steve Stadler, P.E., Public Works Director
Mark D. Kasma, P.E., BMI Office Manager
Ron Roetzel, P .E., BMI
.
. 4
F:\_Civil\HOPK\TI L20354\Proposal 091400wpd
. CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2000-69
RESOLUTION ORDERING THE PREPARATION OF FEASIBILITY REPORT
FOR YEAR 2001 STREET IMPROVEMENTS
WHEREAS, the following streets are in need ofrehabilitation: 8th Avenue from Excelsior
Blvd. to 151 Street North; 11th Avenue South from Smetana Road to Landmark Trail South; 14th
Avenue North from 4th Street to South Service Dr.; 16th Avenue North from 15t to 2nd Street
North; and
WHEREAS, City staff is requesting that these streets be upgraded under the City's
assessment policy even though no petition for the upgrade has been submitted; and
WHEREAS, the first step in the assessment procedure is the ordering of a feasibility
report.
. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Milmesota, that the proposed improvements be referred to the firm of Bolton and Menk, Inc. for
study and that they be instructed to report to the Council with all convenient speed advising the
Council in a preliminary way as to whether the proposed improvement is feasible and as to
whether it should best be made as proposed or in connection with some other improvement, and
the estimated cost of the improvement as recommended,
Adopted by the City Council of the City of Hopkins, Milmesota, this 19th day of September,
2000.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk
.
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