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Agenda . . HOPKINS CITY COUNCIL FINAL AGENDA . September 5,2000 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 7:25 pm - HRA meeting 7:30 pm - City Council meeting Work session at conclusion of City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. REPORTS - COMMITTEES/COMMISSIONS 1. Zoning and Planning Commission IV. CONSENT AGENDA . 1, Minutes of August 15, 2000 regular City Council meeting 2. Minutes of August 22, 2000 City Council work session 3. Ratify prior month's disbursements 4, Approve cooperative agreement with Hennepin County/Excelsior Boulevard streetscape funding, (CR2000-148) - Stadler 5, Award bid for Lot 750 construction, (Memo) - Gessele 6. Order assessment roll, 2000 alley project, (CR2000-146) - Gessele 7. Order public hearing, miscellaneous assessments, (CR2000-144) - Gessele Vote: Brausen Jensen Hesch Johnson Maxwell V. OA TH OF OFFICE Warren Woodrich, Charter Commission VI. PUBLIC HEARING 1. Second reading, vacation of 6th Avenue, re: SuperValu perishable warehouse, (CR2000-145) - Anderson Vote: Brausen Jensen Hesch Johnson Maxwell . QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) ~ ., . 2. Cable franchise) (CR2000-143) - Genellie (This public hearing is due to begin at 9 pm or later) due to applicants request) Vote: Brausen Jensen Hesch Johnson Maxwell 3. Tax rate increase, (CR2000-142) - Yager Vote: Brausen Jensen Hesch Johnson Maxwell VII. NEW BUSINESS 1. Approve preliminary budget and levy) (CR2000-150) - Yager Vote: Brausen Jensen Hesch Johnson Maxwell 2. South Hopkins traffic control, (CR2000-147) - Stadler Vote: Brausen Jensen Hesch Johnson Maxwell . 3. Resolution on regional bike trail connection, (CR2000-149) - Stadler Maxwell Vote: Brausen Jensen Hesch Johnson V. ADJOURNMENT QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) . -.---- -..-- . (' . A regular meeting of the Hopkins City Council was held on August 15, 2000 in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Jensen, Hesch, and Johnson. Also, present were staff members Mielke, Genellie, Stadler, Kerrigan, Yager, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:35 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none" III. CONSENT AGENDA 1 . Minutes of August 2, 2000 Regular City Council Meeting 2. Approve Appointment of Warren Woodrich to Human Rights Commission (Memo) . Council Member Johnson moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye, The motion carried unanimously, IV. NEW BUSINESS 1. Variance for Driveway at 136 Homedale Rd (CR2000-1 34) Jim Kerrigan said that the applicants, Gerald and Beverly Johnson, and his neighbor had a joint driveway for over forty years. Two years ago the neighbor reconstructed his driveway with a two-foot set back as required by code. The applicant is now in the process of constructing a new driveway. The zoning ordinance requires a two- foot set back. Mr, Kerrigan said that staff received a letter from the neighbor stating that he was against the variance and why. The Zoning and Planning Commission recommended approval. Staff recommended denial because a true hardship did not exist. Mr, and Mrs, Johnson came forward. Mr, Johnson said that the reason that they needed to widen the driveway is because they lost the advantage of the combined . double driveway when the neighbors changed theirs. August 15, 2000 City Council Meeting Minutes Page 1 - --- ..- -- ,-- ~ . Council Members discussed the width of the driveway, the hardship, and the grandfather use along with the removal and reconstruction needing to be in conformance, Jay Thompson, Zoning and Planning Commission, said that the Commission discussed the item and that they felt it would be a hardship to make the Johnsons move the driveway off the lot line. Mr. Kerrigan mentioned that an alternative was given to the Johnsons< Staff suggested that the drive be constructed two feet off the lot line with a two-foot decorative rock border, so that if they went off the drive, they could drive on the rock, City Attorney, Jerre Miller, explained that a hardship is stated by law to be something unique to the property, not economic in nature, and gives the property no other useful use if there is strict adherence to the ordinance Mayor Maxwell made a motion to deny the variance. The motion died for lack of a second. Council Members discussed the need for the variance and the fact that the driveway . has been at the requested location for over forty years, They also discussed that the removal of the tree would allow the two-foot expansion on the other side of the drive. Council Member Hesch said that as a Council, they have always looked at the individual merits of the request, not at whether or not the neighbors approve, Council Member Johnson said that a survey should be done to make sure that the property line is clear and suggested something less that a two-foot variance, Attorney, Jerre Miller, said that the surveyor could confirm that the pins are in the correct place, Council Member Hesch said that a condition about property line identification should be added to the resolution, Jay Thompson, Zoning and Planning Commission, suggested that the motion should grant "up to a two-foot variance. Council Member Jensen made a motion and Council Member Hesch seconded a motion to adopt Resolution 2000-57, approving a variance of up to two feet with the . condition that the applicant can iden tify, for the satisfaction of staff, the location of the property line. August 15. 2000 City Council Meeting Minutes Page 2 ~ --. --- ----- . ~ . City Manager Mielke said that he was not comfortable with the determination of whether the lot line is in the appropriate place being made by staff. Mr. Miller, City Attorney, suggested that the requirement to be added to the motion be that the surveyor should confirm that the pins are still located where he placed them. The motion was restated as: move to adopt Resolution 2000-57, granting the variance of up to two-feet with the condition added that the owner of the property have the surveyor confirm that the property line pins are still located as placed with the original survey. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, nay, The motion carried, 2. Adopt 2001-2005 Capital Improvements Plan (CR2000-141) Lori Yager said that the Capital Improvements Plan (CIP) is a planning document intended to help the City anticipate major capital items and to consider the financial impact of proceeding with those planned improvements, Ms, Yager said that the plan is a flexible plan, based on long-range planning and financial projections, Ms, Yager reviewed the types of funding and the anticipated spending. . Ms, Yager said that the CIP is a planning document, not an implementation action, Approval of the CIP does not mean that any projects are being approved for implementation, Council Member Hesch moved and Council Member Johnson seconded a motion to adopt the 2001-2005 Capital Improvements Plan. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye, The motion carried unanimously. 3, Adopt 2001-2005 Equipment Replacement Plan (CR2000-140) Lori Yager said that the Equipment Replacement Plan (ERP) is a detailed summary of the next five years of a twenty-year replacement schedule for most of the City's equipment. It is a tool for planning the replacement of equipment as opposed to having fluctuating costs, Unlike the CIP, it is a fixed plan and is updated every year, Ms. Yager said that the annual service charge to the General and Special Revenue funds should increase to $8,000 per year for the next twenty years, . Ms, Yager reviewed the anticipated spending amounts and the changes to the year 2001 of the plan. August 15, 2000 City Council Meeting Minutes Page 3 1- Council Member Johnson moved and Council Member Brausen seconded a motion to . adopt the 2001-2005 Equipment Replacement Plan. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. ADJOURNMENT There being no further business, Council Member Hesch moved and Council Member Jensen seconded a motion to adjourn the meeting, The meeting was adjourned by unanimous consent at 8:44 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS . ATTEST: Eugene J. Maxwell, Mayor . August 15, 2000 City Council Meeting Minutes Page 4 - \ MINUTES . CITY COUNCIL WORK SESSION - AUGUST 22, 2000 A work session of the Hopkins City Council was held at 6:30 p.m. on August 22, 2000, at the City Hall. Present were Mayor Maxwell and Council members Brausen, Hesch, Jensen and Johnson. City personnel present were City Manager Mielke, Economic Development Director Kerrigan, and Police Chief Reid. Economic Development Project Areas, Jim Kerrigan, presenter This was a continuation of a previous session. North of Fifth St. Mr. Kerrigan noted a small vacant parcel that will not be used in the upgrade of Hopkins House. Hopkins House does not want to do anything with this parcel until it is done with the Walgreens project. Mayor Maxwell said he was afraid Dodge would want to use the area for storage. Mr. Kerrigan noted Super America had expressed interest, but that is not an option. Mr. Mielke suggested writing to Dodge, notifying them car storage is an illegal use so they don't purchase it with that in mind, General Consensus: The city attorney and staff should check on the impact of notifying both Dodge and National Lodging on permitted usage and move toward proper usage. North Annex: Mr. Kerrigan has been meeting with SuperValu, who are now sending out RFP's to developers that have expressed interest indicating that 425-550,000 sq. ft. office . space is projected and that public assistance is possible. Replies are expected back in September, and SuperValu should report to the city in October. In response to Council questions, Mr. Mielke and Mr, Kerrigan gave the following information: the deadline for a proposal from SuperValu is July 1, 2001. SuperValu has been told to have something to review by the first of the year. SuperValu may be part of the project. Surface parking would be all that is required for the projected office space. The previous traffic study will be of value now; 2ml St. NE is a concern. Projected height is four stories (45 ft.). Alliant Tech property may become involved in the project. A probable figure for TIF would be 12 million dollars over 11-15 years. No recent market study has been done on a hotel for the area; it would be best if the developer paid for that. General Consensus: The ideal development would be a business park with office space and a hotel/convention center. Retail stores are not an option except for accessory ones for occupant convenience (such as restaurants). The bike trail connection in this area is of great concern, North of Excelsior Blvd. Ms. Jensen asked about the dangerous bike trail crossing near SuperValu. Mr. Mielke said staff is trying to get the bike trail on the north side of Excelsior Blvd. and connected with the Huthinson spur. A barrier at the present crossing is a possibility for safety of children. Mr. Kerrigan said Citrus Systems may expand. A developer is interested in buying 5 of the properties and in agreement with the city's plans, The boulevard is not being turned over to the businesses; if a developer came with a good plan, then the city . might give the boulevard expansion as a way to help. . 1 General Consensus: The bike trail must hecome a top concern; Mr. Mielke will look into ways for the Council to make a formal issue of this. . The whole East End should become a target area: nonconforming uses shoulJ be stopped; the businesses should be notified the Council will he putting extra emphasis on this area and its appearance. The staff should develop a strategy so the Council can directly inl1ucnce this area; the Hoisington~Koegler study should be developed into a master plan, H East End" neeus to be defined and the needs detailed. Citrus Systems should be told that the boulevard side should be office space with the industrial use to the rear. Mainstreet - 12Lhll3Lh Aves South Side: Mr. Mielke noted only a half block is open, Mr. Kerrigan noted real estate values have risen sharply; fa~ade work may be an option, General Consensus: This is not a top priority at this time. Police Department Organization discussion, Craig Reid, presenter This was an informational presentation, Chief Reid sununarized the history of police work, He explained how community policing Jiffers, noting that major obstacles include the overuse of 9] 1, professional training requirements take more and more time, and the long history of "professional police" has left a mind-set that is not conducive to conu11l111ity policing. He noted call types have changed even though the number of calls is about the same as 1985, Medical calls have more than tripled (342 to 1196), Domestic calls have gone from 79 to 332 anLl now take 2 hours as opposed to 10 minutes due to mandatory arrest; Hopkins has a high rate for these calls as most are initiated hy neighbors, and apartments mean neighbors . hear arguments. His belief is that the department has to find ways to get officers and citizens working together; the main problem is that 911 and service calls take so much time there is not enough time for this to happen, Changes in method he is making to help make community policing work include: decentralizing authority to officers so they can deal with problems; identifying community priorities and concentrating on them; finding time for officers to work with citizens (slowing down service calls may help); shifting focus from statistical performance to community perception of performance; involving community organizations and other city departments in prohlem solving. Specific changes include having the beginning officer act as case boss and close the case file and follow up with the initiator; 12~hour shifts so officers and patrolmen work the same hours: Sergeants will no longer respond to routine calls; officers need to review their reports; certain types of cases, such as theft, will require canvassing the neighborhood so neighhors are aware of what is going on, Changes to develop community connections include: forming the police department into teams, each of which needs to develop a community project each year; putting a fictional case on the Hopkins "net" which \vill include a February open house with a "suspect" linc~up; each officer will be assigned certain "contacts" and will be given any case that involves them; customers (including victims, complaints and arrests). Support needed from the city includes infrastructure support (facility upgrading, radio . and computer systems replacement; personnel and staffing), recruitment of officers, staff and ; . reserves, finding nontraditional funding. Long-term issues the department and community will . face will be racial profiling, staff turnover, system upgrading, and increasing demands for police services, He sees the main strengths as good staff and the vision plan helping define objectives. General Consensus: Much of what was said should be given a public format, perhaps as a presentation at a Council meeting so it is aired on television. Eliminating local dispatch is no longer a viable issue. Other National League of Cities reservations are made. October 24 will be the Employee Appreciation Luncheon. Steve Kelly/Hagen Building will have open house on August 30; Mr. Mielke will update Judge Katherine Anderson had questions on the Minnetonka Blvd/169 "gateway" and annexation. General Consensus is that a city position should be formulated stating concerns so that Hopkins policy is on record. Ms. Hesch brought up the group home at 317/321 - Sm. N, This produced 30 calls in six months for police from within the home (not neighbor calls). Mr. Brausen asked about curb replacement between 8th and 9th. Mr. Mielke will get him more information. . Mayor Maxwell said Citizens Academy is set for September 6, and then every other week. Karen Jensen mentioned she has a centennial book if someone needs to see it. Rick Brausen moved adjournment. Karen Jensen seconded. Adjourned at 10:20 p.m. Kasey Kester, recording secretary COUNCIL MEMBERS ATTEST: . Eugene J. Maxwell, Mayor I