CR 2000-150 Approve Proposed 2000 Levy Proposed 2001 General Fund Budget and Set Budget Hearings
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September 5, 2000 City Council Report 00-150
APPROVE PROPOSED 2000 LEVY
PROPOSED 2001 GENERAL FUND BUDGET
AND SET BUDGET HEARINGS
Proposed Action
Staff recommends adoption of the following motion: Move that Resolution 00-063 "Approving proposed
2000 tax levy, collectible in 2001 , adopting a preliminary 2001 general fund budget, and setting public
hearing dates" be adopted.
Adoption of this motion will set a preliminary 2001 general fund budget and a maximum tax levy for
2000, collectible in 2001. Actual budget and tax levy adoption will not occur until December, 2000.
Overview
The Truth in Taxation process requires the City of Hopkins to adopt a proposed levy and set hearing
dates in confonnance with state statute, Additional1y, a preliminary general fund budget must be
established. Adoption of the actual budget will occur in December 2000, and at that time, the final levy
and budget may not exceed the adopted preliminary levy. The city council is charged with the authority
to establish a budget for 2001. The overal1 levy limitation law expired after taxes payable in 2000, and
the Minnesota legislature did not extend it to taxes payable year 2001.
. Three options are presented for the 2001 general fund budget, and the 2000/2001 tax levy. Budgets
within these options range from $7,672,231, a 3.4% increase in budget, to $7,827,122, an increase of
5.5% over the 2000 budget. In all cases the cities overall tax rate will go down between .4% and 1.5%.
The total City tax levy under these options would range from $5,934,064, an increase of 4.8%, to
$6,088,955 an increase of7.5%. There are no levy limitations set by the State of Minnesota for taxes
payable 2001.
. Staff is recommending that council select a proposed levy that will al10w some flexibility when
deliberating the final levy and budget.
Primary Issues to Consider
. 2001 budget options
. Tax impacts ofhudget options
Supporting Information
. Staff analysis of revenues and expenditures
. 2001 general fund budget options
. 2000 tax levy estimate
. Property tax impacts for Hopkins taxes payable 2001
. Resolution 00-063
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. Lori Yager Y --~..
Finance Director
. Staff Analvsis of Issues
. 2001 Budget Analysis
Attached to this report is a summary of 2000 projected actual revenues and expenditures for the general
fund. Also included is a summary of the estimated 200 I budget requests for the general fund. This
summary shows you what we have historically received and spent in the general fund and the estimate for
the year 2001 budget.
. 2000 Legislative Actions
The action of the 2000 State Legislature will impact local tax structure in two ways. Levy limits were
eliminated for cities and counties with populations over 2,500 and property class rates remained constant.
Levy limits were imposed to help control property tax increases. Increases were allowed for factors such
as inflation, household growth, and increases in market value due to the construction of new commercial
and industrial properties. Without levy limits in place, it is an opportunity for the city to restructure it's
levy with the premise that levy limits will again be imposed for 2002.
Finance is proposing a combined levy for the general fund and a special revenue fund. The special
revenue levy will replace the debt service levy in 200 I. This special revenue fund will pay debt service
but will allow the city some flexibility to levy debt service separately in the future. The purpose is to
increase the cities overall levy limit base for future years and allow some flexibility for future planning.
. The City's budget has always been under the previously established levy limits.
Property class rates have remained constant. In Minnesota property is taxed at different rates based upon
its type. In 200 I, commercial, industrial, residential, utility and apartment property will all remain
constant for their respective tax capacity rates. This is part of the reason why the City's tax capacity
value increased by about 10%, Another part of the increased tax capacity is the purchase of the
Hennepin County property by SuperValu. This property was never in the tax capacity base and is now
included to the extent of pre-construction.
2001 Bud\;!ct Options
As part of the preparation for the preliminary budget, departments were instructed to keep personnel
increases at agreed amounts per our labor agreements and to keep all other expenses at or below 2%.
Presently labor negotiations are still in process. Finance has prepared some estimated budget amounts
based on proposed labor contracts, materials, supplies and services used in the past, and on capital
requests for the year 200 I.
Salaries and benefits compose approximately 76% of the general fund expenditures. With projected
increases in salaries of 3%, a $30 per month benefit increase and scheduled step increases, salaries and
benefits are expected to increase by $334,523 over last year. This is an overall increase in salaries and
benefits from last year of 6%.
Budget Option No.1
. Budget option No. I would increase operating expenditures by $253,508 or 3.4%, which would not cover
the increase in salaries and benefits nor the estimated materials and supplies needed. In order to
. accomplish this budget goal approximately $110,000 of requested materials or supplies would need to be
eliminated or the Shady Oak Beach development payment would need to be paid from the Park
development fund, the planned park improvements and trails could be delayed and we could eliminate
$25,000 of materials requested. The same general city services would not be maintained at this level. At
a 3.4% increase in spending the general fund levy will go up by $257,676 which is a 4.77% increase in
the overall levy.
Budget Option No.2
This option would increase spending in the general fund by $323,437, an increase of 4.4%. With this
option we could maintain city services but would need to decrease overall requested expenditures by
$41,000. Half of the Shady Oak Beach development payment could come from the park fund and
materials could be reduced by $15,000. For this option the general fund tax levy would increase by
$327,605 which is a 6% increase in the overall levy.
Budget Option No.3
This option would provide an increase in spending in the general fund of $408,399, or an increase of
5.5%. Departments will still be required to keep spending down to a level comparable to 2000 except for
salaries and benefits, which will be determined by negotiated union contracts. The Shady Oak Capital
expenditures and special projects will be accomplished in 2001. For this option the general fund tax levy
would increase by $412,567 which is a 7.5% increase in the overall levy.
. Tax Impacts of Budget Options
. The general fund is the largest portion of the city's tax levy. In addition to the general fund, there is also
the levy for a special revenue fund, which will pay debt service and retain a small portion for future
infrastructure needs. The special revenue fund levy is at $342,000, which is $12,000 higher than last
years debt service levy. All of this levy is anticipated to be used for debt service payments in 2001.
Attached you'll find a scenario for residential and commerciallindustrial tax impacts. You'll notice that
Hopkins residents will have an increase in taxes along with the Conunercial/Industrial classes. The
increase in taxes is a combination of increased market values and the increased levy. As stated earlier,
the overall tax rate will go down for Hopkins.
. Finance Recommendation
In the past the Council has set the preliminary levy amount at the State's recommended levy limit. This
year the levy limit is not imposed. Finance is recommending that the Council consider setting the
preliminary levy amount at the Budget Option No.2 amount, which is a $339,605 increase in the levy.
This includes the increase for the special revenue fund also. The projected 2001 salary and benefit
increase is higher than the overall budget increase. Staff has reduced the budget in other areas to
compensate for the increased salaries and benefits. Budget option No.2 should cover anticipated
expenditures of the cities general fund. The proposed 200 I general fund budget is $7,742,160 and the
preliminary general fund levy is $4,670,361. The special revenue fund levy will be $342,000. This is a
4.4% increase in the general fund expenditure budget and a 6% increase in the levy.
.
. . 2000 Public Hearing for the 2001 Budget and 2000/2001 Tax Levy
There are restrictions on which dates cities are able to hold public hearings for their proposed budgets
and property tax levy's for 2001. The legislature has set aside the first two Mondays in December for the
use of cities to hold their Initial Public Hearing and the Continuation Hearing. The dates are December
4, 2000 for the Initial Hearing and December I I th, 2000 for the Continuation Hearing. The City of
Hopkins can choose other dates if it would like to but it must not overlap the county or school districts
date and must be in between November 30,2000 and December 20,2000, There are other restrictions
that must be adhered to also.
Staff is recommending the City Council adopt the second two Mondays in December as the Initial Public
Hearing and the Continuation Hearing and then we will be able to adopt the final budget and tax levy on
Tuesday, December 19, 2000, which is a regular council meeting date. The initial hearing would be on
December 11 th, with a continuation hearing, if needed, on December 18th.
Attached is a letter from Hennepin County detailing some of the restrictions,
.
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SCHOOL DISTRICTS AND CITIES
. Allowable Publication Dates and Public Hearing Dates in Regard
to Proposed Property Taxes for Payable 2001
IF INITIAL NOTICE OF CONTINUATION ADOPTION
HEARING PUBLIC HEARING HEARING HEARING
IN ~ooo MA Y BE PI mUSHED CAN BE HELD IF NEEDED CAN BE HELD *
ONOR BLTT NOT ON OR BUT NOT ON OR BUT NOT
IS O~: AFTER LA TER THA:'-i: AFTER: LA TER THA:-\: AFTER: LATER THAN:
NOV. 29 NO\', 20 NOV. 27 DEe. 06 DEe. 19 NOV. 30 DEe. 27
NOV, 30 !\=O\'. 21 NO\'. 28 DEe. 07 DEe. 20 DEe. 01 DEe. 27
DEe. 01 NOV. 22 NOV. 29 DEe. 08 DEe. 20 DEe. 02 DEe. 27
DEC. 02 NO\'. 2.1 NOV. 30 DEe. 08 DEe. 20 DEe. 04 DEe. 27
DEC. 0.1 NOV. 24 NOV. 30 DEe. 11 DEe. 20 DEe. 05 DEe. 27
DEe. 05 NOV. 27 DEe. 01 DEC. 12 DEC, 20 DEe. 06 DEC. 27
DEe. 06 NO\'. 28 DEe. 04 DEe. 13 DEe. 20 DEe. 07 DEe. 27
DEe. 08 NOV. 30 DEe. 06 DEe. 15 DEe. 20 DEC. 09 DEe. 27
. DEe. 09 DEe. 01 DEe. 07 DEe. 15 DEe. 20 DEe. 11 DEe. 27
DEC 11 DEe. 01 DEC. 07 DEe. 18 DEe. 20 DEe. 12 DEe. 27
DEe 12 DEe. 04 DEe. 08 DEe. 20 DEe. 20 DEe. 13 DEe. 27
DEe. 13 DEe. 05 DEe. 11 DEe. 20 DEe. 20 DEe. 14 DEe. 27
DEe. 14 DEe. 06 DEe. 12 DISALLOWED DEe. 15 DEe. 27
DEe. 15 DEe. 07 DEe. 13 DISALLOWED DEe. 16 DEe. 27
DEe. 16 DEe. 08 DEe. 14 DISALLOWED DEe. 18 DEe. 27
DEe. 18 DEe. 08 DEe. 14 DISA.LLOWED DEe. 19 DEe. 27
DEe. 20 DEe. 12 DEe. 18 DISALLOWED DEe. 21 DEe. 27
* The "on or after" dates shown for your adoption hearing assume that no continuation hearing is held, If.J!.
continuation hearin!:!: is held. the len adoption hearine could be held immediatel\' followine the
continuation hearin~ or on a subsequent date.
:\'OTE5: (1) School district initial or continuation hearings on proposed property taxes for taxes payable in 200 I cannot be
held on: (a) December 3. 10, or 17 since these are Sundays: (b} December 7 or 19 since these
are the dates set aside for county initial hearings and continuation hearings. respectively: or (c) {for schoo]
districts located wholly or partly \\'ithin the seven county metropolitan area} December 6 or 13 since these are
the dates set aside for the metropolitan special taxing district initial and continuation hearings, respective]y_
(2) City initial hearings on proposed property taxes for taxes payable in 2001 cannot be held on: (a) December 3,
10. or 17 since these are Sundays: (b) December 7 or 19 since these dates are set aside for county initial
. hearings and continuation hearings. respective]y~ and (c} (for cities located wholly or partly within the seven
county' metropolitan area) December 6 or 13 since these are the dates set aside for the metropolitan special
taxing district initial and continuation hearings. respectively, City continuation hearings may be scheduled for
a date that conflicts with the contmuation hearing (but not the initial hearing) of another taxing authority
(county. school district. metropolnan special taxing district} if the city deems it nccessary_
CITY OF HOPKINS
. Hennepin County, Minnesota
RESOLUTION NO. 00-063
RESOLUTION APPROVING PROPOSED 2000 TAX LEVY COLLECTIBLE IN 2001, ADOPTING THE
PRELIMINARY 2001 BUDGET, AND SETTING PUBLIC HEARING DATES
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HOPKINS, MINNESOTA, that the following
sums of money be levied for the current year collectible in 200 I upon the taxable property in said City
of Hopkins, for the following purposes.
General Fund $5,661,993
Special Revenue Fund $ 342,000
Total Levy $6,003,933
This levy is made based on current law and the 2001 General Fund Budget of $7,742,160.
Provision has been made for the payment of the City's contributory share to the Public Employees Retirement
Association.
Provision has also been made for the payment of principal and interest on the following bond issues:
. Redevelopment Bonds 1-1-97 Improvement Revolving Bonds 3-1-90 G.O.
G.O. Sewer Revenue Bonds 12-1-89 & Refunded 10-15-93 Redevelopment Bonds 10-1-96
Redevelopment Bonds 12-1-89 & Refunded 10-15-93 Refunding Bonds (Taxable) 2-1-92
Park Bonds 3-1-90* & Refunded 10-15-93* Improvement Revolving Bonds 8-1-92*
Refunding Bonds 3-1-90 & Refunded 10-15-93 Housing Bonds 9-1-95
Housing Bonds 6-1-97 Taxable G.O. Housing Imprv. Bonds 5-1-99
Taxable G.O. Housing Improvement Bonds 8-1-99 G.O. Storm Sewer Revenue Bonds 8-1-99
G.O. Improvement Revolving Bonds 8-1-99* G.O. Water Revenue Bonds 4-1-00 *Levy
Public hearing date for the 2001 budget is December 11,2000, with a continuation date of December 18,2000,
if necessary.
BE IT FURTHER RESOLVED, that the City Clerk is hereby ordered and directed to transmit a certified copy
of this resolution to the County Auditor of Hennepin County, Minnesota,
Adopted by the City Council of the City of Hopkins this 5th day of September, 2000.
By
Eugene Maxwell, Mayor
ATTEST:
. Terry Obermaier, City Clerk
.
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