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CR 2000-151 Award Bid Parking Lot 750 Construction G \ 1 Y 0 F - . August 31, 2000 f-tOPK1NS Council Report 2000-151 Award Bid Parking Lot 750 Constmctiol1 Proposed Action, Staff recommends adoption ofthe following motion; Move that Council adopt Resolution 2000- 66, Resolution for Award of Bid, Parking Lot 750 Construction, Project 00-06. Overview. Council at its August 2 meeting approved plans and ordered bids concerning the construction of a new municipal parking facility, Lot 750. A bid opening was conducted August 31 and the Council needs to take action on award of the contract. Primary Issues to Consider. . Bid tabulation and recommendation . Costs and funding . Schedule . Recommendation . Supporting Infonnation. . Bid abstract . Letter of recommendation . Resolution 2000-66 ~' ~ James Gessele Engineering Superintendent Financial Impact: $ 146,419.70 Budgeted: YIN N Source: Special Assess. & StoIDl Sewer Utility Related Documents (CIP, ERP, etc.): Lease Agreement with US Bank Notes: . . Analysis. . Bid tabulation Contractor Bid DMJ Corporation $146,419.70 Bituminous Roadways 146,485.10 Hardrives Ine, ] 48,031.25 Midwest Asphalt Corp. 168,956.95 Engineer's Estimate 130,000.00 Four bids were received and tabulated. All bids were reviewed for accuracy and qualifications. After corrections were noted on the Bituminous Roadways bid total, the actual low bidder was found to be DMJ Corporation. The contractor has bid several City projects in the past and has actually performed subcontractor work in Hopkins on larger projects. . Costs and funding The low bid is roughly 13% higher than the engineer's estimate. This is not surprising considering late summer and early fall are not good bidding months, All four bidding contractors indicated their work schedules were fairly full and there was no high priority placed on seeking additional contracts at this time. This rationale seems to be borne out . of the close bidding figures ofthe three highest quotes. Of the total project cost, roughly $4,600 is attributed to stom1 sewer upgrades in 9th Avenue that are beyond the scope oft11is project. This amount should be funded by the Storm Sewer Utility. The remaining $141,800 shall be funded byUS Bank through a ten-year tenn special assessment process, . Schedule September 5 Bid award September 11 Begin construction October 27 Substantial completion . Staff recommendation The contractor is deemed to be qualified. The consultant has determined that bids are high because of poor timing and the existing market conditions in the construction world (contractors with heavy work loads). 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CO"'1STRECTION SERVICES August 31,2000 Mr. James Gessele City ofHopkiD,s 1010 First Street South Hopkins, Minnesota 55343-7573 Re: Construction of Parking Lot 750 City Project No. 00..06 HKS Project No. lQ311 Dear Mr. Ges~ele; HKS Associates reviewed the bids received for the construction of Lot 750 at the intersection of Nin1h Avenue N. and 1'1 StreetN. Based on the total bid amounts DMJ Corporation is the apparent low bidder. We checked all bids as to the extensions and addition. Bituminous Roadways incorrectly ~dded the extensions of their bid, The correct amount was used as the total for Bituminous Roadways. All other bids were accurate as to the extensions and addition. A summary of the contractors and submitted bids are sho\m below: DMJ Corporation $146,419,70 . Bituminous Roadways $146,485.10 (Correct) $146,315.00 (Submitted) Bardrives, Inc. $148,031.25 Midwest Asphalt, Inc. $168,956,95 HKS Associates recommends that the project be awarded to DMJ Corporation with a bid amount of $146,419.70. If you have any questions or need additional information, please contact me. Sincerely: HKA ASSOCIATES, INC. ~~~ Director, Engineering Services . HK$ ASSOCIATES INC .&21 R.A.VMOND .t.VlrN'lIE Sl.fTTE 100 ST.l'.WL, MN SS114 PlIO$ 6Sl/6S9.9732 FAX 65116~9. 01391 E~\fail; in{o@hks:lsspdates,com . . CITY OF HOPKINS Helmepin County, Minnesota RESOLUTION NO. 2000-66 RESOLUTION FOR AWARD OF BID PARKING LOT 750 CONSTRUCTION CITY PROJECT 00-06 BE IT RESOLVED BY THE CITY COUNCIL OF HOPK1NS, MINNESOTA, that the . bid of DMJ Corporation in the amount of $146,419.70 is the lowest responsible bid for the construction of municipal parking lot 750, City Project 00-06, that the Mayor and City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Adopted by the City Council of the City of Hopkins this 5th day of September, 2000, Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk .