CR 97-04 Assigning Billboard Space - Policy 5-F~ t Y O
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January 2, 1997 ti ° , K , ~ ~ Council Report 97-4
ASSIGNING BII.LBOARD SPACE--POLICY #5-F
Prouosed Action.
Staff recommends the following motion: Move to approve Resolution 97-3. adopting_policy
#5-F regulatin the assigning of billboard space on Hi~hwav 169.
Overview.
The City is allowed to use billboard space on Highway 169. From the time the City was given
the use of the billboard space, there has been no policy regarding who uses the space. In the
past, organizations have made arrangements to use the billboard space without the City's
knowledge or approval.
If the City does not use the billboard space, the attached policy outlines the criteria for
assigning billboard space to city organizations. Any organization that desires to use the
billboard space must request the space and be approved by the City Council.
Sunnortin¢ Documents.
o Billboard policy
o Resolution 97-3
Nanc .Anderson, AICP
Planner
POLICY #5-F
ASSIGNING BILLBOARD SPACE
1. PURPOSE
1.01 The purpose of this policy is to regulate the use of billboard space made available to the
City of Hopkins.
2. GENERAL
2.01 The space available to the City of Hopkins for billboard signage is as follows: one face of
the billboard for two months each year; or, both faces of the billboard for one month each
year.
2.02 The City of Hopkins may elect annually to use the billboard for municipal messages or to
assign the billboard space to another organization. Municipal uses of the billboard may
include:
Promoting such municipal events as the Home Remodeling Fair and the City-wide Open
House, etc.;
Highlighting municipal messages concerning fire prevention, public safety, parks and
recreation, etc.
2.03 Any City department wanting to use the billboard for the upcoming year must submit a
request to the City Manager's office by September 1 for the upcoming yeaz.
3. CRTTERIA FOR ASSIGNING BILLBOARD SPACE
3.01 Once the City's uses have been determined, and if there is space available, the following
criteria apply for assigning billboard space:
3.02 Only organizations that are located in Hopkins will be eligible for billboard space.
3.03 The organization must advertise acity-wide or community event.
3.04 No organization will be assigned use of the billboard space for more than two consecutive
years unless space is available and no other organization has requested use of the billboard
or meets the policy criteria.
4. PROCEDURE FOR REQUESTING SPACE
4.01 By October 1, any organization that wishes to use the City billboard space in the following
calendar year must have submitted to the City Manager's office an application, on a form
made available by the City, indicating the dates requested and the proposed billboard
message.
4.02 Applications for use of the City billboard space must be approved by the City Council, and
it is at the sole discretion of the City Council to assign billboard space to an organization.
5. COST
5.01 The organization using the bi]]board space is responsible for any costs incurred in
connection with said use, and the City of Hopkins shall have no responsibility for such
costs.
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION N0.97-3
WHEREAS, the City Council of the City of Hopkins has approved a document entitled
the Legislative Policy Manual to provide guidelines on City policies so that actions taken are
consistent and fair; and
WHEREAS, additions and revisions to this manual may be implemented by resolution of
the City Council; and
WHEREAS, the Hopkins City Council has determined that a Legislative Policy needs to
be created which outlines the criteria for assigning billboard space to organizations within the
City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hopkins
hereby adopts the attached Legislative Policy #SF.
Adopted by the City Council of the City of Hopkins this 7th day of January, 1447.
By
ATTEST:
Charles D. Redepenning, Mayor
Terry Obermaier, City Clerk
REQUEST FOR BILLBOARD SPACE
OF
NUMBER OF CONTACT
OF ORGANIZATION
REQUESTED BILLBOARD SPACE from
ON BII.LBOARD