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Agenda HOPKINS CITY COUNCIL FINAL AGENDA January 21, 1997 7:30 p.m. Schedule: 6 p.m. - HRA Work Session 7 p.m. - HRA special meeting 7:30 p.m. - City Council Meeting 9 p.m. - Closed door session of City Council I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS/CONCERN~ (Three minute limit for each person) III. CONSENT AGENDA 1. January 7, 1997 regular meeting minutes 2. Disbursements, Pre list 1006 3. Reappointment to Human Rights Commission (Memo) 4. Resolution dissolving Suburban Alliance (CR97-15) IV. PRESENTATION 1. Citizens Bank, re: Westbrooke Patio Homes (Memo) - Jim Kerrigan V. PUBLIC HEARING 1. First reading of ordinance establishing Westbrooke Patio Homes housing improvement area (CR97-13) - Kersten Elverum Vote: Maxwell Jensen Hesch Johnson Redepenning VI. NEW BUSINESS 1. Authorize hiring crime prevention officer position (CR97-12). Earl Johnson Vote: Maxwell Jensen Hesch Johnson Redepenning 2. Appoint Gene Maxwell as Mayor pro tempre (CR97-11). Steve Mielke Vote: Maxwell Jensen Hesch Johnson Redepenning QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) VI. REPORTS - COMMITTEES/COMMISSIONS VII. ADJOURNMENT '� ... . � A regular meeting of the Hopkins City Council was held on January 7, 1997, in the Council � Chambers of Hopkins City halL Present were Mayor Redepenning, Coc�ncil Members Maxwell, Hesch, Johnson, and Jensen. Also present were staff members Mielke, Genellie, Stadler, Gessele, Kerrigan, Anderson, Kerber, Johnson and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:40 p.m. II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS There were none. III. CONSENT AGENDA 1. December 17, 1996 regular meeting minutes 2. December 4, 1996 Budget hearing minutes 3. Disbursements, Prelist 1004 4. Disbursements, Prelist 1005 5. Approve 1997 miscellaneous license renewals � 6. Designate official newspaper for 1997 (CR97-01) 7. Second reading of Ordinance 96-794 Council Member Johnson moved and Council Member Jensen seconded a motion to approve the consent agenda. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. IV, Pl1BLIC HEARING 1. Widening 11th Avenue from Soo Line RR to FiCRRA trail (CR97-08) James Gessele said that at its December 17, 1996, regular meeting, Council accepted a feasibility report concerning the widening of 11th Avenue South from the Soo Line RR to the HCRRA trail and ordered the public hearing for January 7, 1997, � Mayor Redepenning opened the public hearing at 7:57 p.m. Tom Beltrand of Reuter Manufacturing said he had concerns about the loss of two accesses fo the parking lot and questioned the assessment policy. • January 7, 1997 City Council Meeting i p I f � � � I r � Dan Boxrud of SEH Engineering Consultants answered questions as Council discussed the access issues. Council directed staff to work with Reuter Manufacturing to resolve the � i issue. � I Earl Johnson, controller for Reuter Manufacturing, stated that he too had a concern over � the loss of two accesses. i Council Member Jensen moved and Council Member Hesch seconded a motion to close � the public hearing. The public hearing was closed by unanimous consent at 8:14 p.m. un il Me h s onded a motion to , Co c mber Jo nson moved and Council Member Maxwell ec adopt Resolution 97-04, ordering improvement after public hearing - 11 th Avenue South improvements, Project 96-16. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. V. OLD BUSINESS 1. Approve contract for custodial services for various City buildings Steve Stadler stated that after analyzing the current method of using city employees to provide custodial services for various city buildings and comparing it to contracting out the . work, it was determined that a significant savings of approximately $20,000 could be � attained. Coverall Cleaning Concepts submitted the lowest bid. Norb Kerber discussed the issues with the police department and Activity Center and said that they have been resolved. Council discussed the advantages and disadvantages of using a contractor versus City staff. Council Member Maxwell said that he was not in favor of using a contractor. Council Member Hesch moved and Council Member Johnson seconded a motion to approve the contract to Coverall Cleaning Concepts for custodial services at Hopkins Public Works, Hopkins Activity Center and weekends and holidays at the Fiopkins Police department. A poll of the vote was as follows: Council Member Maxwell, Nay; Council Member Jensen, Nay; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion carried. VI. NEW BUSINESS 1. Sign variance, 903 Mainstreet (CR97-08) Nancy Anderson told the Council that the applicant, Hillary Feder, requested a variance to allow for more signage than allowed by ordinance at 903 Mainstreet. Nancy said that the building already exceeds the allowed square footage and that the Zoning and Planning Commission recommended denial of the request.. She said the issue was really between the landlord and the tenants. u � January 7, 1997 City Council Meeting Page 2 � � , . . ;... :. ,: , ; i ,::::::. . . ; : � _ , � Council discussed the dilemma of the applican� "and Mayor Redepenning asked if a temporary variance could be issued. Mr. Mielke answered that it could. Council Member Jensen moved and Council Member Hesch seconded a motion to adopt a resolution to be drafted approving a temporary variance for signage at 903 Mainstreet with the condition that the building be brought into compliance within one year or the sign must be removed. Council directed staff to contact the owners of the building and make them aware of the facade grant and work with them to resolve the issue in that time frame. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. 2. Discussion of 17th Avenue North parking (CR97-05) Steve Stadler said that the residents on the east side of 17th Avenue North presented a petition this past summer asking for parking on their side of the street and that Council ordered that staff ask MN DOT State Aid Office for a variance to park on both sides of the street: On December 12, 1996, a variance was granted. He stated his concerns with snow buildup and removal. He asked Council to give direction on the issue before he meets with residents. Council discussed the problems with snow removal and options for residents. They • directed staff to notify all residents on �1 �th Avenue North by sending a survey that lists the options discussed and to hold a meeting for the residents to discuss the results of the survey. 3. Discussion of County Road 73 Traffic Study (CR97-07) Steve Stadler said that an engineering consultant, SRF Consulting Group Inc., has begun work on a feasibility study of County Road 73. The study will address traffic and safety issues at the intersections of County Road 73 and Minnetonka Boulevard, Minnetonka Mills Road/5th Street South, and Trunk Highway 7. Staff requested comments from Council of items to be addressed or questions on the scope of the services. The cost of the survey is $11,400 and the City of Minnetonka is asking the City of Hopkins to pay twenty-five percent of that cost. Mr. Stadler stated that he would like to proceed and participate in the study and felt that the information would be of value. Council discussed the need for the study and the value of the information for the City of Hopkins. They also discussed concerns about the area becoming more commercial. Steve Mielke said the study would show how the Hopkins neighborhoods and businesses would be affected by the changes and what the impact of the signal lights and median will be. Council directed staff to proceed with the study and participate with the City of Minnetonka in establishing the objectives. The also directed staff to inform the Fiopkins � residents and businesses of the on-going study and that there will be a joint meeting of the cities of Minnetonka and Hopkins residents to discuss the results of the studyo January 7, 1997 City Council Meeting Page 3 � � 4. Ordinance Amendment--Busine�s Park Zoning j ,� `�� �`� � Nancy Anderson stated that this amendment will add a Business Park Zone to the current � zoning ordinances. Nothing will be rezoned at this time, however there are several � parcels in the comprehensive plan that are guided business park. HBCA, the City ; Attorney and the Zoning and Planning Commission have reviewed the ordinance. The �� Zoning and Planning Commission recommended adoption of the ordinance. I ; Council discussed the impact of the ordinance and what parcels could be effected. They � spoke about new zoning as opposed to re-zoning existing parcels. � Council Member Hesch moved and Council Member Maxwell seconded a motion to adopt I Resolution 97-1, approving Ordinance 97-795 adding a business park zoning designation to the zoning ordinance for first reading. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. 5. Discussion of billboard policy (CR97-04) ' Nancy Anderson explained to Council that the City is allowed to use billboard space on �' Highway 169. There has been no policy regarding who uses the space in the,.event that � the City is not using it. Policy 5-F would regulate the assigning of billboard space on � Highway 169 when the City does not. Council Member Hesch requested that the space could be limited to non-profits. Council Member Jensen moved and Council Member Hesch seconded a motion to adopt Resolution 97-3, adopting policy 5-F, regulating the assigning of billboard space on Highway 169 with the inclusion that space will be limited to non-profit organizations. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. I 6. Suburban Alliance close-out expenses (CR97-09) � Steve Mielke stated that member cities of the Suburban Alliance have been working on i establishing the costs involved in paying off the debt of the Suburban Alliance and ; dissolving the agency. Total debt established at this time is going to be approximately $110,000 of which $9,419.47 is the City of Hopkins' share based on population. He said that a contingency is built into this amount in the event that some of the smaller cities in the agreement do not pick up their share. If all cities do pay their amounts, a refund will be given to Hopkins. Mr. Mielke recommended that this amount be taken from 1996 contingency funds. � ' ��;,,, I January 7, 1997 City Council Meeting Page 4 . , ; � - _ r �� � X � Mayor Ftedepenning commended Mr. Mielke on the work he did on this difficult project. Council Member moved Johnson and Council Member Maxwell seconded a motion to authorize the payment of $9,419.47 for the Hopkins' share of costs to dissolve the Suburban Alliance agency. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. VII: REPORTS - COMMITTEES/COMMISSIONS Council Member Johnson said the Chemical Health Commission is working on the Tobacco Ordinance that they will present to the Council in February. They will also discuss the role they will assume for the CounciL VIII. ADJOURNMENT � There being no further business, Council Member Jensen moved and Council Member Johnson seconded a motion to adjourn. The meeting was adjourned by unanimous consent at 10:05p. m. Respectfully Submitted, • Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: Charles D. Redepenning, Mayor • January 7, 1997 City Council Meeting Page 5