CR 97-35 Approve CSAH 3 (Excelsior Blvd) Reconstruction Final Plans- Shady Oak Rd to 11th Ave S
February 27,1997
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Council Report 97-35
APPROVE CSAH 3 (EXCELSIOR BLVD) RECONSTRUCTION
FINAL PLANS - SHADY OAK RD TO 11 TH AVENUE SOUTH
Prooosed Action,
Staff recommends adoption of the following motion: Move that Council adopt Resolution
97-19. Resolution Aooroving County State Aid Highwav 3 (Excelsior Blvd) Reconstruction
Final Plans. Shadv Oak Road to 11 th Avenue South. Heuneoin County Proiect #9224,
Overview,
On September 5, 1995 the City Council reviewed and approved by resolution preliminary
reconstruction plans (layout No, 3) for Excelsior Boulevard from Shady Oak Road to 11th
Avenue South, Since that time, design work has slowly proceeded to completion, City
approval of final plans is required before the Hennepin County Board can approve the
project for bidding, The City ofMinnetonka approved the final plans on February 24th, The
basic project design has not changed from the preliminary plans - the plan closely follows
the recommendations of the Corridor Study, City Staff and Hennepin County
representatives will be present at the Council Meeting to summarize the project and answer
questions,
Primarv Issues to Consider,
. Project revisions/additions since preliminary approval
. Right-of-way/easement Acquisition
. Project Costs
. City of Hopkins Funding
. Project Schedule
. Public Information Process
Suooorting Information,
. Proposed Resolution 97-19
. Project Information Sheet
. ~ of Minn~uncil Report - Subway Corner Redevelopment information
C~,
Steven 1. Stadler, Public Works Director
Council Report 97-35
Page 2
Analysis of Issues
. Project revisions/additions since preliminary approval
Several design revisions were made since preliminary approval, These include:
. Cul-de-sacs were added at the ends of 18th and 19th Avenues
. A 7' screen fence was added between 17th and 20th Avenues
. Revised striping plan on 11 th Avenue to allow improved access to Justus Lumber
and Holiday station
. Hopkins Public Works site modifications to accommodate roadway widening
. Revisions to the Fire Station concrete apron to improve the transition onto 11 th
Avenue South
. Driveway at 135 19th Avenue South is being relocated from Excelsior Boulevard
to the cul-de-sac
. Right-of-way/easement acquisition
Staffhas kept in touch with the County Real Estate Division personnel who are working
with Hopkins residents, The County has made initial offers of compensation for additional
right-of-way, easements and other property impacts, Some cases have been settled, others
are still being negotiated, Staff is confident that compensation to the remaining properties
will be resolved to the property owners' satisfaction,
. Project Costs
The engineer's final opinion of cost is being developed and will be included in a
Construction Cooperative Agreement. The agreement is scheduled to be considered by City
Council on April 15 , 1997, The most recent construction cost estimates, which should be
fairly close to the final amounts, are:
Hopkins share of Excelsior Blvd reconstruction:
11th Avenue reconstruction:
Hopkins share of storm sewer improvements:
Water & sanitary sewer improvements:
Subtotal:
$240,000
$230,000
$400,000
$200.000
$1,070,000
Council Report 97-35
Page 3
Right of Way acquisition cost:
Street Lighting:
Landscaping (Shady Oak Rd - TII 169):
Purchase Property 130 19th Avenue South:
NSP DIG Electrical work:
Hopkins share of Engineering fees:
TOTAL:
. City of Hopkins Funding
$225,000
$330,000
$400,000
$90,000
$60,000
$180.000
$2,355,000
The City has $2,207,553 available from the sale of Tax Increment Finance (Redevelopment
District 2-1) revenue bonds. If additional funds are necessary, they will come from TIF
District 2-1.
. Project Schedule
Approve Final Plans:
City approve constr cooperative agreement:
Hennepin County Board approval:
Advertise for Bids:
Bid Opening:
Contract Award (assumes accelerated schedule):
Construction Start:
Winter exclusion period:
Complete construction:
March 4, 1997
April 15, 1997
May 13,1997
May 16, 1997
June 10, 1997
mid-August, 1997
late-August, 1997
December, 1997 - April, 1998
October, 1998
Construction in 1997 will be phased such that Excelsior Boulevard travel lanes are not shut
down during the Winter exclusion period. Most likely this means 1997 construction will
include Shady Oak Rd storm sewer, 18th/19th Ave cul-de-sac construction and 2nd Street
South utility work and street reconstruction, The County will know with more certainty by
the end of May what construction will occur in September - November, 1997.
Council Report 97-35
Page 4
The City of Hopkins landscaping improvements contract is projected to be awarded in
March, 1998, Work would begin in 1998 and finish in 1999,
Street lighting improvements will also be a separate contract. Staff is currently coordinating
with NSP to determine the best timing for the underground electrical work and lighting
installation,
. Public Information Process
A general update to City of Hopkins residents and businesses is needed, However,
Hennepin County construction managers need more time to review the final construction
quantity estimates to determine how much construction can reasonably be expected in
1997, The County should be able to provide this information by the end of April, 1997, At
that time, we'd have reliable information to put a feature article in the Hopkins Sun Sailor.
The article could describe project elements, overall project schedule, anticipated 1997 and
1998 construction work, anticipated traffic disruptions, City and County contacts, etc.
We've begun work on developing a public information process to use during construction.
Eileen Harvala, Hopkins Community Relations Coordinator has proposed a communications
plan to help ensure timely information and open communication. Key elements of the plan
are: initial information handout/mailing, weekly information meetings, a weekly update
newsletter and assigned responsibilities for updating Metro Traffic Control and local media,
The County is currently reviewing the draft plan,
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION No. 97-19
RESOLUTION APPROVING PLANS FOR THE RECONSTRUCTION OF COUNTY
STATE AID HIGHWAY NO, 3 (EXCELSIOR BOULEVARD) FROM COUNTY STATE
AID HIGHWAY NO, 61 (SHADY OAK ROAD) TO 11TH AVENUE SOUTH IN HOPKINS,
HENNEPIN COUNTY PROJECT NO. 9224, SAP. NO. 27-603-27,
WHEREAS, on September 5, 1995, by Resolution No. 95-78, the City Council
approved Hennepin County's layout No, 3 for the reconstruction of County State
Aid Highway NO.3 (Excelsior Boulevard) from County State Aid Highway No, 61
(Shady Oak Road) to 11th Avenue South, and
WHEREAS, The City of Hopkins has received the Final Plans prepared by MSA
Consulting Engineers on behalf of Hennepin County for the proposed
improvement of County State Aid Highway No. 3 (Excelsior Boulevard) from
County State Aid Highway No, 61 (Shady Oak Road) to 11th Avenue South,
Hennepin County Project No, 9224, SAP. No, 27-603-27, and
WHEREAS, Hennepin County has requested that the City of Hopkins approve the
Final Plans as identified above.
NOW THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota that
Final Plans be approved as prepared by Hennepin County for the proposed
improvement of County State Aid Highway No, 3 (Excelsior Boulevard) from
County State Aid Highway No, 61 (Shady Oak Road) to 11th Avenue South in
Hopkins, Hennepin County Project No. 9224, SAP, No. 27-603-27,
Adopted by the City Council of Hopkins, Minnesota on this 4th day of March, 1997.
Charles D, Redepenning, Mayor
ATTEST:
Terry Obermaier, City Clerk
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*This project information sheet was prepared for the August, 1995 open house.
The sheets detail the background of the project and describe the various improv-
ments that are proposed.
PROJECTINFO~TION
HENNEPIN COUNTY PROJECT 9224
EXCELSIOR BOULEVARD ( CSAH 3)
SHAJ)Y OAK ROAD TO ELEVENTH AVENUE
Hcnntlpin County, working together with the Cities of Minetonka and Hopkins, is developing
plans to improve Excelsior Boulevard (County State Aid Highway 3) from west of Shady Oak
Road in Minetonka to East of 11thAvenue in Hopkins. The project would also include work on
Shady Oak Road and Eleventh A venue to provide for transition at the intersections,
Improvements to Excelsior Boulevard have been discussed in the past, and are being proposed at
this time in response to a number offaetors. These include the continuing deteriation of the
roadway, the need to improve safety in the corridor by providing medians and improved turn
lanes at the major intersections and access points, and the correction of drainage problems
through the corridor but particularly in the Shady Oak intersection. The proposed project
provides the opportunity to incorporate the streetscape/landscape concepts that have been
developed by a task force that has been looking at the entire CSAH 3 corridor /i'om Shady Oak to
east of Blake Road.
Included in the preliminary plans for the improvements are:
Roadway:
- Four lane, median divided road with turn lanes at the major intersections and
median openings and left turn lanes at major access points for business.
- Common center left turn lane from 20th to 18th Avenues.
Intersections:
_ Provisions for two through traffic lanes in each direction pl\IS left and right turn
lancs with free right turn movements at both Shady Oak Road and Eleventh
Avenue,
_ Left and right turn lanes provided on CSAH 3 at both 17th Avenue and the
Public Works/Pavilion entrance.
_ Double left tUl'l1lane provided for west bound CSAH 3 at Eleventh A venue.
Traffie Signals:
_ Improved traffic signal systems at Shady Oak, 17th Ave. and Eleventh Ave,
PedcstrianlBicycle Facilities:
_ Concrete sidewalk provided along the north right of way line for the entire
length of the project,
_ Bituminous pedestrian! bicycle trail provided along the south right of way li lie
with connections to the regional trail to the south,
_ Connections to existing trails/sidewalk along Shady Oak, 17th, and 11 tho
Storm Drainage:
_ Improved storm sewer throughout the project.
_ New major storm sewer line provided to the south on Shady Oak to provide for
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improved drainage in the Shady Oak intersection and incorporate stann water
improvements for the adjacent neighborhoods.
Utility Improvements:
_ Replacement and/or improvement of public utilities (sewer and watcr)
impacted by the construction.
_ Relocation or reconstruction of private utilities ( gas, electric, telephone, cahle
TV, and other communication facilities) impacted by the construction.
Amenities:
_ Provisions for streetscaping and landscaping items to be placed under othcr
contracts which would include trees and shrubs, special types of concrete, street
Iightii1g, special signing and other items identified by the corridor task force.
The project is being designed in metric units in response to industry movement toward full use of
the metric system on all highway projects and the conversion of the MNDOT standards uscd by
the county and the cities that is associated with this movement. This will not result in any
noticeable difference in the appearance of the roadway nor will there be any metric units used in
signing the roadway. The speed limit will remain in miles per hour.
SCHEDULE
The planning and design phases of the project are expected to be complete late in 1995, with
construction to begin in the spring of 1996.
The construction will be staged to allow for the maintenance of a minimum of one lane of traffic
in each direction at all times through the project. Access will also be maintained to all
propertieslbusincsses. It is anticipated that the reconstructed roadway should be open to traffic
after one construction season, However the extent of utility work necessary and the time
necessary for this work will influence whether it will be possible to meet this goal. It is very
likely that the linal bituminous surface will not be placed until the 1997 construction season and
that the finaJlandscape items will also be complete in 1997.
COST
The project is estimaled to cost $3.5million which will be split between the County and the cities
in accordance with established policies, The primary source of funding will be County and
Municipal State Aid ( gas tax), The Cities do not intend to assess any of the costs of the projcct
to the adjacent properties,
PROCESS
Following informational meetings in the two cities, the layout showing the main features of the
proposed construction will be presented to the respective City Councils for their approval. Once
this approval is secured, the final design and preparation of construction plans will begin. At \he
. .
same lime the acquisition ofthe additional right-of-way will begin. Representatives of the
County will be in contact with each property owner to review the process, identify the area
elTected and begin to establish the value of the property. The design process will incorporate any
special considerations on individual properties that are determined during the right-of-way
acquisition process.
Once the construction plans have been completed, the must be reviewed and approved by each
City before bids can be taken and construction begun,
Once construction begins, it is typical for the County and their contractor to hold period project
meetings that are open to the residents and businesses and are used to update aIL parties on the
status oCthe construction and provide an opportunity to resolve issues in a timely manner.
For more information or if you have specific questions, please call:
City of Minnetonka
Lee Gustafson, City Engineer
Phone: 939-8200
City of Hopkins
Steve Stadler, Public Works Director
Phone: 939-1338
Hennepin County Department of Public Works
Transportation Division
Craig M. Twinelll, PE, Project Manager
Phone: 930-2536
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LIlY UI- I'lI~lONV.A
612 939 8244 P.03/12
City Council Agenda Item tt
Meeting of February 2.4, 1997
Page 2.
Final Plans
The final plans have been redesigned to incorporate a longer acceleration/merge lane
for traffic heading westbound on County Road 3, west of Shady Oak Road. The plans
have also been modified to incorporate the parking lot improvements presently being
proposed by the Cross of Glory Baptist Church. As part of these parking lot
improvements, staff is proposing a land swap with the church, A land swap would
involve the City vacating a small strip of Pioneer Road so the church would not need
a variance for its parking lot improvements in exchange for right-of-way the County
and City need for the new Pioneer Road ouJ-de-sac. The benefit for the City in a land
swap would be in nat having to pay one-half the cost for purchasing the right-of-way
needed for the new Pioneer Road cul-de-sac, This proposed land swap is scheduled
to come before Council for approval some time in April.
There are some minor items that are still being worked out by the County that are not
presently incorporated into the tinal plans, These items include modifications to the
steps at Pump and Meter, and commsrcial sign relocations. These items will be
changed in the plans prior to the County going out for bids. Staff believes the County
is handling these items quite well and sees no reason for these items to delay the final
plan approval. These items will be resolved to the property owners' satisfaction as
part of the easement acquisition process.
Redevelopment of Subway/Aamco Transmission Corner
Various redevelopment concepts were explored in reviewing how best to redevelop
this Corner in conjunction with the traffic improvements that ere being proposed, Staff
determined that the best redevelopment option is to purchase the Aamco Transmission
building and use that parcel for the Subway parking. This option would also allow
green space to be added in the current Subway parking area and eliminate several
confusing access points. Please refer to Attachment A. This redevelopment concept
has conceptually been approved by both the owner of the Subway building and the
Subway business owner. Mrs. Tweed, the Aamco Transmission property owner, does
not, however, Wish to sell her property at this time. As such. any redevelopment of
this comer would likely include a condemn8tion process for purchasing the Aamco
property. As Council may recall, the Aamco Transmission propertY also includes a
small piece of property that is owned by Mrs. Johnson who lives directly north of the
Aamco Transmission property in Hopkins.
A redevelopment contract has been drafted by the City's legal counsel and is presently
being reviewed by the owner of the SUbway building. The agreement was not included
with this report due to the length of it. However, the key components of the
agreement include:
FEB-21-1997 09:19
CITY OF MIN~€TONKA
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