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CR 97-61 Public Hearing Alley Reconstruction March 26, 1997 \ l' y 0 m " '" o " P K , council Report No. 97-61 PUBLIC HEARING 1997 ALLEY RECONSTRUCTION ProDosed Action. staff recommends the following motion: Move that Council adopt Resolution 97-34. Resolution Orderina Improvement After Public Hearina. Allev Reconstruction proiect 97-02. This action continues an assessable improvement project on the east/west legs of "T" alleys north of Mainstreet between 17th and 21st Avenues North. Overview. Council at its March 4 meeting considered and accepted a feasibility report concerning the reconstruction of the above-referenced alleys and ordered a public hearing for April 1. Notices of this hearing have been sent to all affected property owners. A public information meeting was conducted March 25 for discussion of all improvement issues, estimated costs and assessment pOlicies/rates as outlined in the feasibility report. primarv Issues to consider. o Summary of feasibility findings o Neighborhood issues o Proposed schedule o Staff recommendations SUDDortinq Information. o Notice of Hearing of Improvement o Affidavit of Mailing and Mailing List o Feasibility Report o Resolution 97-34 ~~, es Gessele Engineering Superintendent Council Report 97-61 March 26, 1997 Page 2 Analvsis. o Summary of feasibility findings The east/west component legs of "T" alleys north of Mainstreet between 17th/21st Avenues North are deemed substandard improved alleys. They are bituminous surfaced roadways in considerable disrepair with numerous patches and potholes and are plagued with poor drainage patterns. City vehicles (garbage trucks and snowplows) appear to be encroaching on private property especially at the "T" intersections. City vehicles are also tracking across sidewalk and turf areas near the alley entrances at the streets and causing various amounts of damage. The north/south component legs of the "T" alley have been improved with concrete pavement and are in good condition. These north/south legs were completed at some time in the early 1970's and costs were assessed against only those properties adjacent to the improvement. The report recommends reconstruction with concrete to a 10-ft. width and with installation of oversized turning radii to accommodate City vehicles. The report recommends costs to be assessed in accordance with City policy (80%-20% split), that the City assume the costs of the oversized turning radii, and that property owners north of the project alleys be granted some credit in their assessments for the past alley special assessments. This credit can be in an amount equal to the footage rate paid in the assessments levied in the early 1970's. This results in adjusted residential rates in the $11-$13 per foot range. Properties north of Mainstreet and adjacent to the alley would be assigned rates ranging from $26-$31.50 per foot. o Neighborhood issues Staff conducted information meetings in February and again on March 25. Issues centered on difficult turning characteristics at the "T" intersections, ill defined alley edges causing confusion as to property line locations, and perceived benefit of alleys to properties fronting on Mainstreet. Council Report 97-61 March 26, 1997 Page 3 o Proposed Schedule April 1 April 15 April 16 & 23 April 18 & 25 May 8 May 20 June 2 July 3 Public hearing and order plans Approve plans and order bids Advertise in Sailor Advertise in Construction Bulletin Bid opening Bid award Start construction End construction o Staff recommendation Staff recommends that Council order improvements made as outlined in the feasibility study and that plans and specifications be drawn up CITY OF HOPKINS Hennepin County, Minnesota NOTICE OF HEARING OF IMPROVEMENT TO WHOM IT MAY CONCERN: WHEREAS, the city Council of the city of Hopkins, Hennepin County, Minnesota, deems it necessary and expedient that the improvement hereinafter described be made, NOW, THEREFORE, notice is hereby given that the City Council will hold a public hearing on said improvement at the following time and place within the said City. DATE: TIME: LOCATION: April 1, 1997 7:30 P.M. CITY HALL Council Chambers 1010 First Street South Hopkins, MN 55343 The general nature of the improvement is the reconstruction of alleys, City project 97-02, in the following described area: The east/west legs of "T" alleys north of Mainstreet between 17th and 21st Avenues North. THE TOTAL ESTIMATED COST OF SAID IMPROVEMENT IS $107,300.00 It is proposed to assess every lot, piece or parcel of land benefited by said improvement whether abutting thereon or not, based upon benefits received without regard to cash valuation. Persons desiring to be heard with reference to the proposed improvement should be present at this hearing. This Council proposes to proceed under the authority granted by Chapter 429 MSA. Dated this 4th day of March, 1997. CITY COUNCIL < Publish: Hopkins Sailor March 19 and 26, 1997 AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE STATE OF MINNESOTA ) ) ) SS. COUNCIL OF HOPKINS Terry Obermaier, being first duly sworn, deposed and says: I am a united States citizen, over 21 years of age, and the city Clerk of the City of Hopkins, Minnesota. On March 13, 1997, acting on behalf of the said city, I deposited in the United States Post Office at the city of Hopkins, Minnesota, copies of the attached notice of hearing on proposed assessments, reconstruction of the east/west legs of "T" alleys north of Mainstreet between 17th and 21st Avenues North, Project 97-02, enclosed in sealed envelopes, with postage thereon fully prepaid, addressed to the following persons at the addresses appearing on the attached copy of the mailing list. There is delivery service by united States mail between the place of mailing and the places so addressed. Subscribed and sworn to before me this 13th day of March, 1997. ~J ~._ Notary Public . JAMES T. CESSELE -- -.. . MY COMMISSION EXPtUS MNUAIY 31. 2llClO Itlle'} /-'r. 23-117-22 41 0145 23-117-22 41 0146 23-117-22 41 0147 C MARTINEZ II C C MARTINEZ .1 EVENER WAY PRAIRIE, MN 55346 LAUllAL TAYLOR 10531 CEDAR LAKE RD #412 MINNETONKA, MN 55305 E R GUT'l'ORMSON 36 17TH AVE N HOPKINS, MN 55343 23-117-22 41 0148 23-117-22 41 0149 23-117-22 41 0150 ANTHONY II' JOCHIM JULIE A JOCHIM 32 17TH AVE N HOPKINS, MN 55343 GERROLO G HEIKKINEN SHARON HEIKKINEN 30 17TH AVE N HOPKINS, MN 55343 THELMA MANDERSON 24 17TH AVE N HOPKINS, MN 55343 23-117-22 41 0151 23-117-22 41 0152 23-117-22 41 0153 IRENE M SCHUNK GLORIA BOWMAN 22 17TH AVE N HOPKINS, MN 55343 ROBERT E STAFFORD o JEANNE STAFFORD 10 17TH AVE N HOPKINS, MN 55343 PAUL HARTMANN OELLA HARTMANN 13311 WYOLA RD MINNETONKA, MN 55305 23-117-22 41 0154 23-117-22 41 0155 23-117-22 41 0156 JEFFREY PEDERSON 1715 MAINSTREET HOPKINS, MN 55343 ALBERT II' TAYLOR 14407 WOODHILL CIR MINNETONKA, MN 55345 BRADLEY D HANSON 3500 HOPKINS CROSSROAD MINNETONKA, MN 55305 23-117-22 41 0157 23-117-22 41 0158 23-117-22 41 0159 C C REINHOLO M L REINHOLD 4642 TWIN HAVEN RD INETONKA' MN 55343 117-22 41 0160 RICKY PETERSEN MARGARET PETERSEN 13 18TH AVE N HOPKINS, MN 55343 THOMAS H DIXON ROSELYN DIXON 23 18TH AVE N HOPKINS, MN 55343 23-117-22 41 0161 23-117-22 41 0162 JOHN C TRABANT JULIE A TRABANT 29 18TH AVE N HOPKINS, MN 55343 MICHAEL GAMBLE JOAN GAMBLE 31 18TH AVE N HOPKINS, MN 55343 EDWIN A RABE 37 18TH AVE N HOPKINS, MN 55343 23-117-22 41 0163 23-117-22 41 0164 23-117-22-41~OI56 Stie1e & Stie1e Part. 10889 Excelsior Blvd. Hopkins, MN 55343 STEVEN R PUMPER KAREN E PUMPER 43 18TH AVE N HOPKINS, MN 55343 ROSE M MCGONAGLE 45 18TH AVE N HOPKINS, MN 55343 It lie') 'E 23-117-22 41 0123 23-117-22 41 0124 23-117-22 41 0125 MARVIN WELCH _WELCH 8TH'AVE N KINS, MN 55343 BRUCE A BEATTIE 38 18TH AVE N HOPKINS, MN 55343 IRENE 0 ANDERS 34 18TH AVE N HOPKINS, MN 55343 23-117-22 41 0126 23-117-22 41 0127 23-117-22 41 0128 GEORGE EASTMAN WENDY EASTMAN 30 18TH AVE N HOPKINS, MN 55343 DENNIS A STENGER 26 18TH AVE N HOPKINS, MN 55343 TIMOTHY H BECKER 5325 WHITING AVE EDINA, MN 55439 23-117-22 41 0129 23-117-22 41 0130 23-117-22 41 0131 TIMOTHY H BECKER 20 18TH AVE N HOPKINS, MN 55343 DOUGLAS C TIFFT 14 18TH AVE N HOPKINS, MN 55343 DENNIS A HARTMANN C/O PAUL & DELLA HARTMANN 13311 WYoLA RD MINNETONKA, MN 55305 23-117-22 41 0132 23-117-22 41 0133 23-117-22 41 0134 DALE B FESTE CATHERINE C FESTE 14014 WINDSOR RD MINNETONKA, MN 55345 DALE B FESTE CATHERINE C FESTE 1801 MAINSTREET HOPKINS, MN 55343 BARTHOLOMEW M JORDANO 11621 VISTA DR MINNETONKA, MN 55343-8979 23-117-22 41 0135 23-117-22 41 0136 23-117-22 41 0137 RICHARD S DOOLITTLE 1821 MAINSTREET HOPKINS, MN 55343 DONALD TISDALE LAUNETTE M TISDALE 9 19TH AVE N HOPKINS, MN 55343 VERNON E SCHOUVILLER 15 19TH AVE N HOPKINS, MN 55343 23-117-22 41 0138 23-117-22 41 0139 23-117-22 41 0140 PHONE KOUNLABOUT HOUN KOUNLABOUT 21 19TH AVE N HOPKINS, MN 55343 ARTHUR BELL PATRICIA BELL 25 19TH AVE N HOPKINS, MN 55343 RAYMOND 0 JENSEN ESTHER L JENSEN 29 19TH AVE N HOPKINS, MN 55343 23-117-22 41 0141 23-117-22 41 0142 23-117-22 41 0143 DELORES RELL 33 19TH AVE N HOPKINS, MN 55343 KAREN D EGGER 37 19TH AVE N HOPKINS, MN 55343 ROBERT A PORTE LULA M PORTE 41 19TH AVE N HOPKINS, MN 55343 23-117-22 41 0144 DENNIS G DONAT 45 19TH AVE N HOPKINS, MN 55343 It lIei C. 23-117-22 41 0103 THERESA GMITERKO "19TH AVE N ~INS, MN 55343 23-117-22 41 0107 CHARLES D ZILA 20 19TH AVE N HOPKINS, MN 55343 23-117-22 41 0110 DANIEL J BEVINS MARTHA BEVINS 8 19TH AVE N HOPKINS, MN 55343 23-117-22 41 0113 DENNIS BRANDSTETTER 1919 MAINSTREET HOPKINS, MN 55343 23-117-22 41 0117 DEE ANNE R LARSON 21 20TH AVE N HOPKINS, MN 55343 23-117-22 41 0120 LINDA M SMITH 41 20TH AVE N HOPKINS, MN 55343 23-117-22 41 0111 Lee L Guyer & Hal L Guyer 4320 Marlborough Ct Minnetonka, MN 55432 23-117-22 41 0104 23-117-22 41 0176 ELEANOR M STREY 36 19TH AVE N HOPKINS, MN 55343 JOANNE M MOLZAHN JOSEPH F MOLZAHN 28 19TH AVE N HOPKINS, MN 55343 23-117-22 41 0108 23-117-22 41 0109 LU ANN NORI 16 19TH AVE N HOPKINS, MN 55343 MARY ETTA JAY 14 19TH AVE N HOPKINS, MN 55343 23-117-22 41 0111 23-117-22 41 0112 DEE JAY SALES 1901 MAINSTREET HOPKINS, MN 55343 BEVERLY A LENOX II 1909 MAINSTREET HOPKINS, MN 55343 23-117-22 41 0114 DENNIS BRANDSTETTER 1919 MAINSTREET HOPKINS, MN 55343 23-117-22 41 0175 LEONARD VASSAR BEATRICE VASSAR 15 20TH AVE N HOPKINS, MN 55343 23-117-22 41 0118 23-117-22 41 0119 WARREN B WOODRICH JR 25 20TH AVE N HOPKINS, MN 55343 KAREN GARDNER JOHNSON 35 20TH AVE N HOPKINS, MN 55343 23-117-22 41 0121 23-117-22 41 0122 RICHARD A BRAUSEN 47 20TH AVE N HOPKINS, MN 55343 PHILIP VASSAR GENEVIEVE VASSAR 53 20TH AVE N HOPKINS, MN 55343 23-117-22 41 0121 Sandra Bollig 12600 James Rd Minnetonka, MN 55431 Hiley V 23-117-22 41 0089 23-117-22 41 0090 23-117-22 41 0091 MARK A ZEUG JANET G ZEUG ~20TH AVE N ~INS, MN 55343 CHARLES ROMPORTL MARY ROMPORTL 46 20TH AVE N HOPKINS, MN 55343 SHELDON E HASSE CATHERINE R HASSE 42 20TH AVE N HOPKINS, MN 55343 23-117-22 41 0092 23-117-22 41 0093 23-117-22 41 0094 EVERT HASSE ROSELLA HASSE 38 20TH AVE N HOPKINS, MN 55343 ALVIN BUNTROCK FLORINDA BUNTROCK 30 20TH AVE N HOPKINS, MN 55343 DALE NELSON DARLENE NELSON 22 20TH AVE N HOPKINS, MN 55343 23-117-22 41 0095 23-117-22 41 0096 23-117-22 41 0097 JULIA KRAL 20 20TH AVE N HOPKINS, MN 55343 JULIA KRAL 20 20TH AVE N HOPKINS, MN 55343 JULIA KRAL 20 20TH AVE N HOPKINS, MN 55343 23-117-22 41 0174 23-117-22 41 0102 23-117-22 41 0009 GREGORY 0 SMITH 2011 MAINSTREET HOPKINS, MN 55343 GREGORY 0 SMITH 4515 GREENWOOD OR MINNETONKA, MN 55343 LILLIAN M PIEPHO 11 21ST AVE N HOPKINS, MN 55343 23-117-22 41 0008 23-117-22 41 0007 23-117-22 41 0006 DONALD CLOW PATRICIA CLOW 15 21ST AVE N HOPKINS, MN 55343 Jllk17-22 41 0005 FRANCES M HATTEN 21 21ST AVE N HOPKINS, MN 55343 DAVID S SOBERG LYNN M SOBERG 25 21ST AVE N HOPKINS, MN 55343 23-117-22 41 0004 23-117-22 41 0003 JESUS B DUMALAG MARIA L F DUMALAG 29 21ST AVE N HOPKINS, MN 55343 DORIS I JOHNSON 35 21ST AVE N HOPKINS, MN 55343 LUKE G ALBRECHT TAMMY L ALBRECHT 41 21ST AVE N HOPKINS, MN 55343 23-117-22 41 0002 23-117-22 41 0001 PATRICK MULLEN DARLENE MULLEN 45 21ST AVE N HOPKINS, MN 55343 DARLEY MARCH GERMAINE MARCH 51 21ST AVE N HOPKINS, MN 55343 MS COXSlL mG E~G1XEERS 1326 Energy Park Drive SI. Paul, MN 55108 612,644,4389 1-800'888-2923 Fax: 612,644,9446 CIVil ENGINEERING ENVIRONMENTAL MUNICIPAL ANNING ~UDWASTE STRUCTURAL SURVEYING TRAffiC TRANSPORTATION c\!'CTRICAliMCCHANICAI ENGINEERING, HVAC POWER DISTRIBUTION SCADA SYSTE1-1t CONTROLS OFFICES IN: .NEAPOlIS PRIOR lAKE ST. PAUL WASECA February 28,1997 File: 158-000-10 Mr. James Gessele Engineering Supervisor City of Hopkins 1010 1st Street Hopkins, MN 55343-7573 RE: FEASIBILITY REPORT, CONCRETE ALLEY PAVING HOPKINS CITY PROJECT 97-02 MSA PROJECT 158-001-10 Dear Mr. Gessele: As requested, we have reviewed and assisted in the preparation of the engineering feasibility report for the City of Hopkins 1997 alley paving project. We have reviewed the proposed improvements and find that they are feasible from an engineering standpoint. The project is necessary to correct maintenance problems caused by inadequate alley paving. Maintenance problems include high maintenance costs for patching and other problems associated with poor drainage. The project is cost effective and it is part of the City's annual alley paving program. The City plans for necessary capital improvements annually to coordinate other work and ensure that necessary improvements are provided in a timely and cost-effective manner. In summary, we believe the improvement is technically feasible and is necessary and cost-effective, and should proceed in accordance with the attached report. Sincerely, MSA, CONSULTING ENGINEERS f):/~ SDG:pd Attachment OOO.2718,feb An Equal Opportunity Employer FEASIBILITY REPORT CONCRETE ALLEY PAVING HOPKINS, MN PROJECT 97-02 MARCH 4, :1997 Introduction The :1997-2001 capital Improvement Plan (C.I.P.) includes alley paving projects for the first four years of the five-year plan. The 1997 plan identifies four east/west oriented alleys north of Mainstreet in need of upgrading with concrete pavement. Improvements are needed due to the high maintenance costs and drainage problems associated with them. More specifically, the alleys are located between 17th and 21st Avenues North. The City council reviewed the proposed alley paving projects as part of the city's annual C.I.P. review process and at its February 4 meeting authorized staff to undertake an analysis of issues and costs as part of this feasibility report. This report is undertaken without benefit of property owner petition, so a 4/5 vote of the Council is required to order the project. Backaround The east/west components of "T" alleys bounded by Mainstreet/1st street North and 17th/21st Avenues North are presently considered substandard improved alleys. Pavements consist of 1 to 1 1/2 inch asphalt layers that are poorly drained. The combination of existing asphalt layers and poor drainage patterns have resulted in many potholes developing over the years, thereby substantially increasing maintenance costs. The north/south components of the "T" alleys were reconstructed with concrete pavement in the early 1970's and are not in need of an upgrade. prooosed Desion The proposed alley improvements provide for the construction of a concrete pavement surfaoe 10 feet wide and 6 inches thick in accordance with the City's improvement policy. The existing concrete alley aprons located on 17th-21st Avenues are found to have substandard turning radii. This factor, as well as their deteriorated condition, warrants replacement. Driveway aprons adjaoent to the alley will be paved between the new alley edge and paved driveways with materials in kind found over the existing surface of the private driveway. Aggregate (granular) materials will be placed in driveway openings where no existing bituminous or ooncrete surface pavement exists. No sod restoration is planned for this improvement project. Topsoil and seed will be placed on all disturbed turf areas along the alley. The pavement section will include a "V" design, slightly depressed in the middle, to channel water away from adjacent properties. Pavement grades will be established in the field to direct drainage to the streets where existing storm sewer is located. No major grade changes are planned for areas adjacent to the edges of the reconstructed alley. Some grade changes will be required from time to time to facilitate drainage or to comply with driveway design safety standards. Driveways, whether paved or unpaved, will be regraded to a minimum and within reason to meet the above mentioned grading standards. Feasibility Report Project 97-02 Page Two Currently, the City encroaches on private property at the "T" confluence with its truck garbage collection and snow-plowing operations. It is intended where possible to acquire easements over adjacent properties at these alley intersections for the purpose of constructing larger turning radii. This will allow for city vehicles to maneuver alley corners safely. prooosed Fundina It is proposed that improvement costs be assessed in accordance with City policy, 80% assessed against abutting benefited properties and 20% paid by the city. The City'S share of alley improvement costs is paid entirely from storm sewer utility funds in accordance with the current policy. staff has investigated Tax Increment Financing as another possible funding source, especially for those costs levied against properties abutting Mainstreet. It appears this cannot be an option because a TIF district does not exist in the proposed assessment area. Another source of funding recommended by staff is the city's refuse utility. This source should be considered as a means of funding the additional construction costs associated with the oversized turning radii required to accommodate City vehicles. It has been determined that the most equitable method to assess this project is on a lineal footage basis and that the maximum lineal assessment for an oversized single family residential property shall be based on 75 feet. Single family residential lots shall be deemed as those found in the blocks north of the project alley. Commercial property (all rental property found on the block and all other property south of the project alley) shall be assessed at its full footage. In order to provide equitable treatment to these properties north of the project alley who were previously assessed for alley improvements, it is proposed that these properties receive a credit. This will lower their front footage assessment rate and more fairly distribute the benefit of alley reconstruction. Disregarding inflation over the past years and concentrating on issues of equity, it is recommended that the credit be equal to the footage rate paid in the assessments levied in the early 1970's. A summary of estimated costs and assessments are provided on the attached sheet. ' Recommendation This concrete alley paving project is technically feasible from an engineering standpoint and it is recommended that the city council accept the project engineer's feasibility report as outlined herein, and order the improvement made, subsequent to holding a public hearing. S ev n D. Gatlin, Project Engineer tIl E-i tIl o () E-i () ~ IJ o 0:: III 0 0 0 0 0 Co cl:i cl:i cl:i ~ ~ ~ 8 Co ~ tl Co 8 Co 0 0 Co Co 00 00 N "". '" ~ '" 0, - ~ - ",' f"i li 00' 0,' r- '8:. ...... N' r-:' N'Qi' - 0 "! r- C> ..o:!: N ...... ...... N N, 'l:i M - "..: ... El 6'!>' 6'!> ..., ..., ...... "" ..., ..., - ... N o '" ..., fI'l fI'l ~< fl Co Co Co Co Co Co cl:i cl:i cl:i ~ ~ ~ 0 0 ~ ..d 0 Co Co 0 0 0 0 0 ... 00 Co 00, .... "t \0 \0 0 \0 0, r- 0 -.i' ",' r-' 00' r- '" ~. 0,' 00' N'Qi' - - .... 00 '" l() N N - ...... 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III C .. i JJ CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 97-34 RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING ALLEY RECONSTRUCTION PROJECT 97-02 WHEREAS, a resolution of the city Council adopted the 4th day of March, 1997, fixed a date for a Council hearing on the proposed improvement of alleys in the #10 blocks north of Mainstreet between 17th and 21st Avenues North, and WHEREAS, the City council deems it appropriate and expedient to reconstruct the alleys with concrete pavement, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon the 1st day of April, 1997, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE BE IT RESOLVED by the City Council of Hopkins, Minnesota: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 4th day of March, 1997. 2. The City's engineer is hereby designated to prepare plans and specifications for the making of such improvement. 3. Language in the feasibility study shall be revised to read, "Commercial property (all rental property found on the block north of the project alley and all other property south of the project alley and immediately adjacent to it) shall be assessed at its full footage. Adopted by the city Council of the city of Hopkins this 1st day of April, 1997. Charles D. Redepenning, Mayor Attest: Terry Obermaier, City Clerk