CR 97-64 Certification Of Local Performances
March 31,1997
\ "t Y 0
~
o P K \ ~
Council Report 97-64
CERTIFICATION OF LOCAL PERFORMANCE MEASURES
ProDosed Action
Staff recommends adoption of the following motion: Move to authorize the Mavor and Mavor
pro tempre to execute the reauired certification of local performance measures.
Adoption of this resolution will result in the City of Hopkins qualifying for 1998 local
performance aid.
Overview
A couple of years ago the legislature passed a state statute allowing local units of government
to apply for local performance aid.
In order to qualify, a city must have a system of performance measures which are regularly
compiled and presented to the Council at least once a year. The Hopkins budget includes a
system of performance measures, and therefore, qualifies under this state program.
The statutes require that the certification be signed by the Mayor and a member of the City
Council. Staff is recommending that the Mayor pro tempre be the other authorized signatory.
Primarv Issues to Consider
. How much local performance aid will the City receive in 1997 and 199B?
Local performance aid for 1997 is estimated at $18,687 and estimated at $18,700 for
1998.
SUDDortina Information
. Local performance aid certification form
':%- '
- --
Steven C. Mielke
City Manager
..
.Q
0
~ -
... .i:'
~
., 'u
..
'" ..
N ::l
N" 0 0 0
~ Z >-
!!!. z ..
a; .E
" ~ ..
0 ..
.c: 'E
Q.
.. 0 "
... .5 ,.
., "
., ...
.. ~ ...
... ...
~ C/)
., C/) ...
., ....-J UJ UJ 0
~ >- >- ...
.. Q ..
" t:
" \.\,) ::l
"
Ul :i ...,
~ ~ >- n
'3 .Q
:::I .. ~ i!!
eel Q. () c: 8
Ul G) .. EtI:> 0
('Cl Ul ~ '0; ."
CI) G) t- .; "
.... ~ .E ..
~ ~ is "
c s "'" S
., o . "'" )(
CI) GI " ~~ ~ to i!! ~
U :c .2 .;::. .... .. .8
c E '" I " '(3 ~ " E
III 0 .2 ~
('Cl >- Ul g) ~:t .,- "0 B
.L: III c: ..
E III 'jjj 1i;"";J: ,,~ .Q - gJ '" Q. '" .-
Il. :IE "
.. ~n ,,"'" '0 >-- '" e t: c
.c _ 1l ~
0 "C " ,g~ Z. "0 '" c: 0- 0
't: < 0 " '5. ~ <.>
c. Q):':: ,,; ;S
'ijj E " ~ 0 ~
CI) 'S; .. 1U 0 "0 () a; ::l <.>
U .- t: .5
a.. GI Q z .... €i '" > c: '0
t) ., .. ."
C )( :s.8 "0 ~ $ i!!
.. "
('Cl III .... lIlZ, - ~ " ~
0 ~ ,.
u E ~ ., .-
() <.> III - i!! "
0 .. 8- .- ., III 0 cO c. .2'
...J .g ~.L: ., - tj Ul
e "'- () c: ...
00- Q. Ul .9 0 .. ... .. J!!
GI ~ E ...
0 .. 0. 0 "
Il. " .E -g ., t: ,5 >- s
c ~ to
ili " Ul - .L: [.!! ..:
0 ~ ~ c: - :;; JIl
t) ., .E ".&:1 .. 1U
:g 0 ::l III C to .D
U> ., Z, ('0. .c:
..J '0 '" ~ ._ III to >- ... ."
U ., 0. o '" - to "., "
.. C E "0 .. ~ o Q. .Q ..
.- .e " "
00- <:: " U> ...
.- " Q) '" 0 III .. ... '"
E '" < ."
1:: () "0 >- ., c: .. "
CI) " c: .!!l E c: .. c: ~
l!. "'~ ~ '"
0 E '5. " '0; 0
" 0 l'l c: "
" .. E ><
.g c: .. to .. ~
J!l c: .c: E "
0 .!!l '" .Q
0 ., () ... 0
.. 0.>- '" E 0 .g r;; '0
" €i .. -
" E _ "t: .g ::l u;
" ~ o '" ... .. E "
i n; E :; .c '" .. Q. .D
"E '" '" 0. E .. "
S " .l!l ~ ~- ::l to c: =
E III c: 0 - " 0 B
E " >- III 0 E I!! 0 :::0
" Ii; g Ul ~ ~.!B ..... to ,.
e > '" '" .. ~ " S
0 ., III ., Ul .Q ;:::
." '" '" '" >- '2 .z:.
> - .- (;
" 'l; ~ '" Q) C"Ul III .. -E
.. ~ en .<:: E'C .9 '" ::l " .. 1l ,.,
" ..
" ~ z,.,:!l E I!! :;;
1) ~ lii .. '" l:'
U - ." .0 fI) >- ., c: E 0
""-0 ;::0:; ... i3
E .. a:: ~Q).L: III c: ..
<( 0 '" ,;;: ::I = 0 c: '" .E
u~ o ., '" '" E ;e Gi
~ 'm 0 >-.. ., .,~ .sa CD -
Ul '" ., 0
E Sa.. "'"0 () oS 0. oC= Z
." o c: c: ~ .~ .... ..
~ " .....::t: Cl '" 0
0 ..
II. " N
E ...
..
z
MINNES9l'A Department of Revenue
Prop rty Tax Division
Mail Station 3340
Phone (612) 296-5141
St. Paul, MN 55146-3340
Fax (612) 297-2166
March 26, 1997
TO: ALL CITY CLERKS, ADMINISTRATORS, MANAGERS, AND
FINANCE DIRECTORS
RE: CERTIFICATION OF LOCAL PERFORMANCE MEASURES
FOR LOCAL PERFORMANCE AID PAYABLE IN 1998
Minnesota Statutes, Section 477A.OS provides for Local Performance Aid (LPA). In
order to qualify for LP A, your city must have a system of performance measures for
services provided by the city, and must regularly compile and present these measures to
the city council at least once per year, If there is currently no system of performance
measures in place, your city may still qualify for this aid if it is in the process of
developing and implementing a system of performance measures, However, eligibility
based upon being in the process of development may not be used for more than two
consecutive years,
For the purpose of the enclosed certification form, "in the process" may include having
the subject of performance measures on the agenda of the city council. The city should
then use the time period between this year's certification and next year's certification to
develop basic measures such as "workload," unless it has already moved beyond this
stage. The second year of "in the process" must be used to move to a higher level of
performance measurement, such as measuring efficiency and effectiveness.
Local performance aid will be determined as follows for calendar year 1998: The total
amount of aid available for cities in 1998 is $4,107,673, plus an inflation adjustment
based on the implicit price deflator. A per capita aid amount will be determined by
dividing the total aid available by the total population of all cities that qualify for the aid.
Each qualifying city then receives an aid amount based on its population times the per
capita aid amount.
Distribution of LP A is based on yearly certifications for each qualifying city. Cities are
required to submit an annual certification in order to receive LP A payable in calendar
year 1998 and subsequent years.
Note: The State Legislature is currently looking at LPA, and there could be changes
which affect LP A. Your city will be notified if there are changes which affect your
1998 Certification of Local Performance Measures or your 1998 LPA.
LP A will be paid in two equal installments on July 20 and December 26 of 1998.
Qualifying cities will receive a certification of their 1998 LPA by July 31,1997.
(continued)
An equal opportunity employer
TDD. (6/2) 2/5-0069
'.
-'-
Page 2
As mentioned above, your city may qualify for LP A by (I) having a system of
performance measures in place, or (2) by being in the process of developing and
implementing a system of performance measures. If your city qualifies for LP A by either
criteria, and your city wishes to participate in the distribution of this aid for calendar year
1998, your city must fill out the enclosed certification and return it to our office by June
30, 1997. Please note: if our office does not receive a certification from your city by
June 30, 1997, your city will not be eligible to receive this aid in calendar year 1998.
If you have any questipns regarding the completion of this form, please feel free to call
me at (612) 296-5141.
Sincerely, ~
~e:y r-
Res~arch Analysis Specialist
Property Tax Division
Enclosure