VII.1. 2024 P&Z Work Plan
CITY OF HOPKINS
P&Z Report 2023-14
To: Chair and Planning & Zoning Commission members
From: Ryan Krzos, City Planner
Date: October 24, 2023
Subject: 2024 Planning & Zoning Commission Work Plan
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO approve the 2024 Planning & Zoning Work Plan
OVERVIEW
The work plan is intended to allow for the City Council to better communicate with and
follow the work of the Planning & Zoning Commission.
In 2023, the work plan included community education and engagement; and training
opportunities. Thus far staff proposes continuation of those items in the 2024 work plan.
The Commission may explore additional activities and/or issues to include in the work
plan.
Staff will present the draft work plan to the Council for additional direction and feedback.
The Council will take action on the 2024 Work Plan at a regular meeting in November.
SUPPORTING INFORMATION
• 2023 P&Z Commission Work Plan
• Draft 2024 P&Z Commission Work Plan
• 2024 P&Z Schedule
Planning & Development
Planning & Zoning Commission
2023 Annual Work Plan Proposal - DRAFT
Initiative ☒ New Initiative
☐ Continued Initiative ☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Community education and implementation of
new zoning code. Staff will work with the
Commission to develop an engagement plan
that may include planning outreach events or
putting together tabling materials.
On-going $500 Staff liaison to support
Progress Report:
Initiative ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Planning & Zoning Commission Training.
Includes general Commission member training
as well as training specific to Hopkins’ long-
range planning initiatives and development
related policies.
On-going $349 paid in
2021
Staff liasion
Progress Report:
Ongoing Responsibilities
Review and conduct public hearings for development applications and make recommendations to the City Council
Planning & Zoning Commission
2023 Annual Work Plan Proposal - DRAFT
Other Work Plan Ideas Considered for Current Year or Future Years
Zoning Ordinance Update check-in.
Proposed Month for Work Session: October 2023
Staff Comments: Staff will present the draft 2023 Annual Work Plan to the Commission during
their regular September meeting. Based on feedback from the Commission,
staff will update the draft work plan and present it to the City Council at their
regular meeting on November 14th for further discussion and comment.
Council Comments:
Planning & Zoning Commission
2024 Annual Work Plan Proposal - DRAFT
Initiative ☐ New Initiative
☒ Continued Initiative ☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Community education and engagement. P&Z
members staffed tables at two events in 2023.
Commissioners discussed their role with
community members and provided information
on the updated Zoning Ordinance and the new
policy around accessory dwelling units. In
2024, the Commission would like to _______
On-going $500 Staff liaison to support
Progress Report:
Initiative ☐ New Initiative
☒ Continued Initiative
☐ On-Going Initiative
Target
Completion Date
Budget
Required
Staff Support Required
Council
Approval
Planning & Zoning Commission Training. Staff
provided commission specific training during
two meetings: One related to the Land Use
Section of the 2040 Comprehensive Plan, and
a second on the Zoning District and zoning
approvals. In 2024, the Commission would like
to _______
On-going $349 paid in
2021
Staff liaison to support
Progress Report:
Ongoing Responsibilities
Planning & Zoning Commission
2024 Annual Work Plan Proposal - DRAFT
Review and conduct public hearings for land use applications; and make recommendations to the City Council.
Develop the 2025 Work Plan
Other Work Plan Ideas Considered for Current Year or Future Years
Proposed Month for Work Session: November 2023
Staff Comments: Staff will present the draft 2024 Annual Work Plan to the Commission during
their regular October meeting. Based on feedback from the Commission,
staff will update the draft work plan and present it to the City Council in
November for further discussion and comment.
Council Comments:
2024 PLANNING & ZONING COMMISSION ANNUAL CALENDAR - DRAFT
January • Regular Meeting January 23
• Planning & Zoning Commissioner Training?
February • Regular Meeting February 27
• Planning & Zoning Commissioner Training?
March • Regular Meeting March 26
• Planning & Zoning Commissioner Training?
April • No Meeting – May 1 is Alternative Date
• Planning & Zoning Commissioner Training?
May • Mainstreet Day May 18
• Regular Meeting May 1 (April)
• Regular Meeting April 28
• Planning & Zoning Commissioner Training?
June • Regular Meeting June 25
• Annual Meeting & Election of Chair and Vice Chair for 2024-2025
• Planning & Zoning Commissioner Training?
July • Regular Meeting July 23
• New Commissioners for 2024-2025 Sworn-in and Begin Term
• Planning & Zoning Commissioner Training?
August • Regular Meeting August 27
• Planning & Zoning Commissioner Training?
September • Regular Meeting September 26
• Discussion of 2025 Annual Work Plan
• Planning & Zoning Commissioner Training?
October • Fire Department Open House
• Regular Meeting October 22
• Final Draft of 2025 Annual Work Plan
• Planning & Zoning Commissioner Training?
November • Regular Meeting November 26
• City Council Takes Action on 2025 Annual Work Plan
• Planning & Zoning Commissioner Training?
December • Regular Planning & Zoning Commission Scheduled for December 26th
Subject to Change.