Agenda
HOPKINS CITY COUNCIL
FINAL AGENDA
. April 20, 1999
7:30 p.m.
THIS FINAL AGENDA IS SUBJECT TO CHANGE
UNTIL THE START OF THE CITY COUNCIL MEETING
Schedule: 6:30 - Property tax Board of Review
7:30 p.m. - City Council meeting
I. CALL TO ORDER
II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS
(Public must fill out a Speaker Request Form. Three minute limit for each person)
III. CONSENT AGENDA
1. April 6, 1999 regular City Council meeting minutes
2. Miscellaneous Ilcense report
3. Appointment to Human Rights Commission, Deborah Schepers (memo)
e 4. Approve temporary 3.2 beer license for Jaycees Mainstreet Days, (CR99-074)-
Obermaier
5. Award bid, 1999 alley reconstruction, (CR99-075) - Gessele
6. Approve resolution recommending non-smoking policy at Shady Oak Beach,
(CR99-077) - D. Johnson
7. Approval of Pay Equity Implementation Report, (CR99-072)- Genellie
8. Charter language regarding the Board of Equalization (Review), (CR99-076) -
Genellie
Vote: Maxwell Jensen Hesch Johnson Redepenning
IV. PRESENTATION
1. Donations to Fire Department, Don Beckering
2. Mainstreet Days, Jaycees
V. PUBLIC HEARING
1. Proposed use of grant funds for the local law enforcement grant program,
(CR99-073) - Alex
e Vote: Maxwell Jensen Hesch Johnson Redepenning
QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421
(The Razzle Line is the City of Hopkins voice message system)
. VI. OLD BUSINESS
1. Rear yard variance, Duffs Auto (CR99-063) - Kerrigan
Vote: Maxwell Jensen Hesch Johnson Redepenning
VII. NEW BUSINESS
1. Approve contract with Vision Software for Police Department computer record
system (CR99-040) - Alex
Vote: Maxwell Jensen Hesch Johnson Redepenning
2. Kosovo Refugee Fundraiser at Hopkins Center for the Arts (Memo) - Mielke
Vote: Maxwell Jensen Hesch Johnson Redepenning
VIII. REPORTS - COMMITTEES/COMMISSIONS
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IX. ADJOURNMENT
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Miscellaneous License Report
License # Corperate Name DBA Hopkins Location License Type
99144 BFI of North America BFI of North America The City of Hopkins
. Refuse Collector
Each Refuse Vehicle
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MOl/day, April]2, 1999 Page] of J
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. A regular meeting of the Hopkins City Council was held on April 6, 1999, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Redepenning and Council Members Maxwell, Jensen, Hesch, and
Johnson. Also present were staff members Mielke, Genellie, Stadler, Kerrigan,
Anderson, Wilson, and City Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Redepenning called the meeting to order at 7:43 p.m.
II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were none
III. PRESENT A TION
Mike Tolzman, Valvoline Instant Oil Change, spoke about the number of years that
Vavoline has been in business in Hopkins. Mr. Tolzman said that when the business
went into the new location on Mainstreet, he wanted to give something back to the
community, so they pledged $2.00 for each oil change done in the first month of
. business in the new location. Mr. Tolzman presented a check for $3,500 for the
Hopkins Center for the Arts. Rick Brausen, Chair of the Hopkins Center for the Arts
Operations Board, accepted the check on behalf of the Board.
VI. CONSENT AGENDA
1. March 16, Regular City Council Meeting Minutes
2. Ratification of Prior Month's Disbursements
3, Adopt Resolution Authorizing Submission of Application for Two Grants for
Contamination Cleanup, Stiele/Bakken Project (CR99-062)
4. Approve Encroachment Permit, Hopkins Village Apartments, (CR99-065)
5. Adopt Resolution Authorizing MSA Advance Funding (CR99-067l
Council Member Maxwell moved and Council Member Johnson seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Redepenning, aye.
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April 6, 1999 Regular City Council Meeting Minutes Page 1
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V. PROCLAMA TION .
Mayor Redepenning read the proclamation setting April 23,1999, as Arbor Day and
the Month of Mayas Arbor Month in the City of Hopkins.
VI. OLD BUSINESS
1. Approve Development Agreement and Application to Federal Home Loan
Bank for Westbrooke Patio Homes Housing Improvement Area 2, Phase II
(CR99-070)
Jim Kerrigan reviewed the establishment of Housing Improvement Area 2. The
development agreement specifies under what terms the bond funds will be released to
the association to pay for construction costs, This action is the final action needed to
begin the improvements. The Federal Home Loan Bank application is being sought to
off set the cost of the proposed project for those low to moderate income
homeowners who did not receive assistance for Phase I.
Council Member Maxwell moved and Council Member Hesch seconded a motion to
authorize the following:
1 . Execution of a development agreement between the City of Hopkins and .
Westbrooke Patio Homes Association
2. Sponsorship of application to the Federal Home Loan Bank
A poll of the vote was as follows: Council Member Maxwell, aye; Council Member
Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor
Redepenning, aye.
VII. NEW BUSINESS
1. Award Sale of Bonds, Valley Park Condominiums Housing Improvement
Area 3 (CR99-061)
Jim Kerrigan reviewed the establishment of Housing Improvement Area 3, All public
hearings have been held, and a development agreement has been executed. At the
March 16, 1999, Regular City Council Meeting, Council authorized the sale of bonds.
Bids were accepted until 11 :00 A.M. today.
Rusty Fiefield, Ellers and Associates Inc., said that three bids were received. The low
bid was presented by Cronin and Company at 6.8089%. ,
April 6, 1999 Regular City Council Meeting Minutes Page 2
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. Lori Yager presented a report on the financial rating of the City by Moody's Investors
Services. The rating is excellent.
Council Member Jensen moved and Council Member Maxwell seconded a motion to
adopt Resolution 99-023, awarding the sale of $1,465,000 Taxable General
Obligation Bonds for the Valley Park Housing Improvement Area. A poll of the vote
was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council
Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye.
2. Approve Variance, Rear Yard Setback, Duff's Auto Sales (CR99-061)
Nancy Anderson said that the applicant, Carl Hanson, has applied for a variance that
would allow a one-foot rear yard setback. The Zoning ordinance requires a 15-food
setback. Ms. Anderson said that the Zoning and Planning Commission voted four to
one to deny the request because the applicant could not meet the requirement of
showing that a hardship existed.
Mr. Nelson appeared and presented the plan. He said that he felt a hardship did exist
in that the back part of the lot was land locked and could not be used for any
practical purpose if the variance is denied. Council Member Johnson asked him what
the building would be used for. Mr. Nelson said that it would be a service bay to
. inspect and fix the vehicles that go on the lot for sale.
Council Members discussed the fact that the lot does not abut an alley, that there
would be no encroachment, and that the lot is land locked.
Council Member Johnson asked the City Attorney if there are facts to support the
hardship requirement of the variance. Jerre Miller, City Attorney, said that he had
done some research and feels that he can produce findings of fact based on previous
cases that would support the hardship requirement.
Council Member Hesch moved and Council Member Maxwell seconded a motion to
continue this item until the April 20th meeting and direct the City Attorney to provide
findings of fact to support the hardship requirements. A poll of the vote was as
follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council
Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye.
3. Approve CUP for Religious Institution
Nancy Anderson said that the applicant, David Dolezal, is proposing to open a small
church at 9080 Excelsior Boulevard. Religious institutions are allowed in a B-3 Zoning
, district with a CUP. The use is in compliance with zoning regulations and the
Comprehensive Plan. The applicant is working with the Inspections Department to
bring the building up to code for this use. Ms. Anderson said that in the event the
April 6, 1999 Regular City Council Meeting Minutes Page 3
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institution becomes larger, the CUP will be reviewed for traffic impacts on Excelsior .
Boulevard. The Zoning and Planning Commission recommended approval.
Mr. Dolezal appeared to answer questions.
Council discussed the parking requirements and who's responsibility it is to stripe the
individual parking places.
Council Member Hesch moved and Council Member Johnson seconded a motion to
adopt Resolution 99-27, approving a religious institution at 9080 Excelsior Boulevard
with the added condition that Council review the parking situation in six months and
decide at that time if additional stripping is necessary. A poll of the vote was as
follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council
Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye.
4. Accept Bid for Water Meter Read Software (CR99-068)
Mike Lauseng said that the City sent out requests for bids on the first phase of a radio
read water meter system. Hydro Supply Company submitted two bids and was the
only company to respond. They submitted a bid for a Badger Trace Radio Read
System for $59,620.32 and for an Itron Radio Read System at $49,907.88. Mr.
Lauseng said that the project includes the software that the Finance Department .
needs for billing because the present system is not Y2K compliant and that the new
system will eventually allow the utility billing to be a monthly billing for the entire
City.
Mr. Stadler said that additional purchases and conversions will take place over the
next three years.
Council Member Hesch asked if this is the system that was discussed and approved
with the Capital Improvement Plan. City Manager Mielke responded that it is.
Council Member Jensen moved and Council Member Johnson seconded a motion to
award the bid for a radio read meter system to Hydro Supply Company for a Badger
Trace System in the amount of $59,620.32. A poll of the vote was as follows:
Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch,
aye; Council Member Johnson, aye; Mayor Redepenning, aye.
Mayor Redepenning made a change in the order of the agenda.
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April 6, 1999 Regular City Council Meeting Minutes Page 4
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. 5. Approve Plans, Order Bids, Storm Sewer Improvements 2nd St N, Area five
(CR99-069l
Steve Stadler reviewed the background of flooding in this area and the history of the
project. Mr. Stadler presented the scope of the project and the plans. A
neighborhood meeting concerning the plans was held on March 25.
Mike Halter, RCM Associates, appeared to answer questions.
Council Member Johnson moved and Council Member Maxwell seconded a motion to
approve plans and authorize bids for the construction of Storm Sewer Project 98-16,
2nd St. N (Area 5). A poll of the vote was as follows: Council Member Maxwell, aye;
Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson,
aye; Mayor Redepenning, aye.
6. Approve Board of Review Process (CR99-071)
Bob Wilson said that The Board of Review is set for April 20th. A decision was make
to add real estate advisors for their expert opinion to assist the board in their
valuation decisions. How this expert information is to be used, needs to be addressed
. by the members of the Board of Review. The City of Minnetonka model follows the
following policies:
1. The real estate advisors' opinion is used as the new evaluation even when
the amount is greater than the amount of the original evaluation.
2. The property owner is not allowed to withdraw the appeal when the new
evaluation is set.
Steve Mielke said that he supports the policy of no withdrawal. The City will have to
pay for each appraisal and this will limit the appeals to those who seriously apply.
Council Members asked if a statement explaining the no withdrawal policy can be put
on the appeal form. Staff answered that it can. Council directed the City Attorney to
draft the statement for the form.
Council Members discussed that possibility of appointing a board of review. Mr.
Genellie said that the Charter Commission will meet in April and that language can be
drafted to allow the Council to do so. Council Member Hesch asked if the item could
be put on the agenda for discussion in two weeks.
Council Member Johnson moved and Council Member Maxwell seconded a motion to
I adopt the proposed 1999 Board of Review procedures and to establish as policy:
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1} That the Board will accept the established market value as determined by .
the real estate advisors, and;
2) That appeals cannot be withdrawn once the estimates are provided by the
advisors.
A poll of the vote was as follows: Council Member Maxwell, aye; Council Member
Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor
Redepenning, aye.
7. Approve Plans, Order Bids, 1999 Street Projects (CR99-066)
Steve Stadler reviewed the scope of the project for reconstruction, overlay and utility
improvements. 13th Avenue has been removed from the project. Mr. Stadler said
that the City Hall Parking lot project would also be bid with the street project. The
total estimated cost of the street project is $821,355. The total estimated cost of
the parking lot is $36,400. Mr. Stadler said that parking along 12th Ave S during
construction is still an issue that will have to be addressed.
Marcus Thomas, Bolton and Menk, answered questions about the project.
Council Member Jensen moved and Council Member Hesch seconded a motion to .
adopt Resolution 99-028, Resolution approving plans and specifications, 1999 Street
and Utility Improvements and City Hall West Parking Lot Reconstruction, Project 98-
09 and authorizing bids. A poll of the vote was as follows: Council Member
Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Redepenning, aye.
VIII. REPORTS - COMMITTEES/COMMISSIONS
Council Member Johnson said that City Manager Steve Mielke attended the Chemical
Health Commission meeting and reviewed the Liquor Law Violation Policy and gave
the commission options for dealing with the violations. Ms. Johnson said that the
final plans were made for the town meeting, Report Card on Our Youth that will be
held on Monday April 26th at 6:30.
Council Member Hesch said that she attended a Zoning and Planning meeting and that
Metro Transit presented Park and Ride designs. Concept plans and design were
presented for the Skateboard Park facility. Ms. Hesch said that small motor vehicle
dealers approached the planning commission to allow them to put more cars on lots
than zoning ordinances presently allow, The Commission will be reviewing the
requirements. I
April 6. 1999 Regular City Council Meeting Minutes Page 6
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. Steve Mielke announced that there are openings on the Association of Metropolitan
Municipalities Board and Metropolitan Transportation Advisory Board.
Steve Stadler announced that he is setting up a meeting for the County Road
73/Highway 5 Task force. Mr. Stadler said that there has not been a great deal of
response at this time and asked who from Council would want to attend.
IX. ADJOURNMENT
There being no further business, Council Member Johnson moved and Council
Member Jensen seconded a motion to adjourn the meeting. The meeting was
adjourned by unanimous consent at 9:43 p.m.
Respectively Submitted,
Terry Obermaier, City Clerk
COUNCIL MEMBERS
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ATTEST:
Charles D. Redepenning, Mayor
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April 6, 1999 Regular City Council Meeting Minutes Page 7
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