Agenda
HOPKINS CITY COUNCil
FINAL AGENDA
December 7,1999
7:30 p.m.
THIS FINAL AGENDA IS SUBJECT TO CHANGE
UNTil THE START OF THE CITY COUNCil MEETING
Schedule: 7 pm - HRA Meeting
7:30 pm - City Council meeting
Work session at conclusion of City Council meeting
I. CALL TO ORDER
II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS
(Public must fill out a Speaker Request Form. Three minute limit for each person)
III. REPORTS - COMMITTEES/COMMISSIONS
1. Human Rights Commission
2. Zoning & Planning Commission
3. Chemical Health Commission
IV" CONSENT AGENDA
1. November 16, 1999 regular City Council meeting minutes
2. November 23, 1999 work session meeting minutes
3. Approve prior month's disbursements J
4. Approve miscellaneous licenses for 2000 (CR99-220) - Obermaier
5. Approve 2000 liquor license renewals (CR99-222) - Obermaier /
6. Approve Chemical Health Commission by-law changes, (CR99-213) - Kurtz';
7. Second reading, ordinance revising mechanical, plumbing, and utility fees,
(Memo) - T. Anderson j
8. Renew licensing agreement, Henn Co digitized data, (CR99-217) - Gessele
Vote: Maxwell
Jensen
Hesch _ Johnson _ Redepenning
V" OATH OF OFFICE
1. Jack Haddorff, Chemical Health Commission
II
QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421
(The Razzle Line is the City of Hopkins voice message system)
II
VI. NEW BUSINESS
1. First reading, extension of housing demolition moratorium, (CR99-214) - /"
Kerrigan
Vote: Maxwell
Jensen
Hesch
Johnson _ Redepenning
2. Approve design and change order for engineering services, Lakestreet bridge
replacement project, (CR99-218) - Stadler l/
Vote: Maxwell
Jensen
Hesch Johnson
Redepenning
3. Approve design services agreement, Mainstreet and 17th Ave traffic signal
upgrade, (CR99-219) - Stadler /
Vote: Maxwell
Jensen
Hesch
Johnson _ Redepenning
4. US West cellular antenna on police tower, (CR99-215) - Liddy <
Vote: Maxwell
Jensen_ Hesch
Johnson
Redepenning
5. Approve year 2000 budget, (CR99-224) -Yager /
Vote: Maxwell
Jensen
Hesch Johnson
Redepenning
6. Approve combining precincts 2 and 9 into one precinct, (CR99-212) - Obermaier .....-
Vote: Maxwell
Jensen_ Hesch
Johnson
Redepenning
VII. ADJOURNMENT
A regular meeting of the Hopkins City Council was held on November 16, 1999, in
the Council Chambers of the Hopkins City Hall.
Present were Mayor Redepenning and Council Members Maxwell, Jensen, Hesch, and
Johnson. Also present were staff members Mielke, Genellie, Stadler, Kerrigan,
Gessele, Anderson, Hartshorn, Yager, and City Attorney Jerre Miller.
I. CALL TO ORDER
Mayor Redepenning called the meeting to order at 7:30 p.m.
II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were none.
III. REPORTS - COMMITTEES/COMMISSIONS
1. Park Board
Mark Kuhl said that the Park Board discussed the Nine Mile Cove directional sign and
approved it for two additional years. The Board also discussed the Nine Mile Creek
Headwaters project and approved the plans; discussed the ordinance changes to limit
tobacco and alcohol in parks and encouraged the Council to adopt the ordinance
amendments; and discussed the very good condition of the Hopkins parks.
IV. CONSENT AGENDA
1. November 3, 1999 Regular City Council Meeting Minutes
2. November 9, 1999, Work Session Meeting Minutes
3. Approve Appointment to Chemical Health Commission (Memo)
4. Approve Retaining Wall Encroachment Agreement 102 - 5th Ave N (CR99-
205)
5. Approve Final Payment, Storm Sewer Projects 6th Ave N and Hopkins Plaza
(CR99-158)
Council Member Hesch moved and Council Member Maxwell seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously.
November 16, 1999, City Council Meeting Minutes
Page 1
V. OLD BUSINESS
1. Second Reading, Massage Therapy Ordinance (Memo)
Terry Obermaier reviewed the changes made to the ordinance since the first reading,
addressed questions asked at the first reading, and presented resolution 99-209
setting fees.
Council Member Jensen moved and Council Member Johnson seconded a motion to
adopt Ordinance 99-831 as amended for second reading, approve the summary of
Ordinance 99-831 f order the summary published and adopt Resolution 99-209 setting
fees for massage therapy. A poll of the vote was as follows: Council Member
Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council
Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously.
VI. NEW BUSINESS
1. First Reading, Zoning Amendment, Single Family Housing Preservation
(CR99-208)
Nancy Anderson said that in December 1998, the City Council approved an interim
moratorium restricting the demolition and removal of single family residential
structures within one and two-family zoned districts. Ms. Anderson said that a study
was completed and options were presented as a result of that study. The options
discussed at Zoning and Planning included rezoning the institutional uses in residential
zones, amending the ordinance requiring a conditional use permit, or a combination of
both. Ms. Anderson said that the Zoning and Planning Commission felt that the
option of the conditional use permit would afford the needed control.
Council Member Jensen asked staff if the Zoning and Planning Commission reached
their conclusion with the knowledge that the Council Members reached a consensus
to use both the rezoning and CUP options at a work session that took place after the
joint meeting. Staff members could not recall if the Commission had that information.
Council Member Maxwell moved and Council Member Hesch seconded a motion to
refer the item back to the Zoning and Planning Commission with the additional
information to be reviewed at the next Zoning and Planning Commission meeting. A
poll of the vote was as follows: Council Member Maxwell, aye; Council Member
Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor
Redepenning, aye. The motion carried unanimously.
November 16, 1999, City Council Meeting Minutes
Page 2
2. Award Hop-A-Ride Bid (CR99-207)
Nancy Anderson said that two bids were received; one from Alternative Choice and
one from Senior Community Services. Currently Alternative Choice provides the
service. Senior Community Services bid a$34.00 per hour and Alternative Choice bid
$35.00 per hour. The current hours of service are from 6:00 a.m. to 6:00 p.m.
Monday through Friday. The proposed hours of service with Senior Community
Services are from 7:00 a.m. to 6:00 p.m. Monday through Thursday. The bids reflect
an increase from the General Fund over last year, therefore, the cost of the tickets
will have to increase.
Matt Liveringhause, owner of Alternative Choice appeared to say that the actual cost
would depend on how many passengers would be moved in one hour, thereby,
making the cost per hour less than quoted. Mr. Liveringhause said that when he
began providing the service last year, he promised that he would turn the program
around, and he did.
Ron Bach, Senior Community Services said that Hopkins already utilizes several
services provided by Senior Community Services and that Dial a Ride services several
of the western suburbs.
Council Member Jensen said that Alternative Choice has done a good job in the past
year and has turned the program around. Ms. Jensen felt that should be rewarded
not penalized.
Council discussed the amount of funds that would need to come from the general
fund and how to get the amount needed along with the cost of tickets and the
revenue generated by tickets. Council also discusses the change of schedule.
Council Member Maxwell moved and Council Member Hesch seconded a motion to
award the Hop-A-Ride contract to Alternative Choice Transportation Inc. for the 2000
service. A poll of the vote was as follows: Council Member Maxwell, aye; Council
Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye;
Mayor Redepenning, aye. The motion carried unanimously.
Council Member Maxwell moved and Council Member Jensen seconded a motion to
set the cost of the ticket at $1.80. A poll of the vote was as follows: Council
Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye;
Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried
unanimously.
Council Member Johnson moved and Council Member Hesch seconded a motion to
change the service hours to Monday through Thursday from 7:00 a.m. to 6:00 p.m.
A poll of the vote was as follows: Council Member Maxwell, aye; Council Member
November 16, 1999, City Council Meeting Minutes
Page 3
Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor
Redepenning, aye. The motion carried unanimously.
3. Approve Parking Task Force Recommended Changes (CR99-21 0)
Jim Hartshorn said that the parking task force was formed as a result of a meeting
held in March 1999, with downtown business owners to discuss parking issues.
After a Business Census Survey, a Parking Needs Survey and an open house
questionnaire, a plan was devised. HBCA approved the plan. Mr. Hartshorn
presented the changes.
Nora Davis of the HBCA said that it was difficult to come to a consensus. There
were too many needs. Everyone spent a lot of time on the process. Education will
be an on-going process.
Kathy Rolf expressed her concerns about lot 500. Ms. Rolf said that she would like
to see the configuration of lot 500 be changed and would like to see more input from
the businesses on the south side lot 500.
Council Member moved and Council Member seconded a motion to approve the
parking changes recommended by the Parking Task Force. A poll of the vote was as
follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council
Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The
motion carried unanimously.
4. Presentation of the Proposed 2000 General Fund Budget
Lori Yager presented the information on the 2000 budget saying that the purpose of
this presentation was to inform the public about the services that their tax dollars are
paying for. Ms. Yager said that for the year 2000, program budgeting is being
implemented. The revenues and expenditures are listed under the programs that are
provided. The total tax levy for 2000 will be $5,664,144, and increase of $281,504
over last year.
No action was taken.
Council Member Jensen left the Council Chambers.
5. First reading, Ordinance Revision Mechanical, Plumbing, and Utility Fees
(CR99-203)
Tom Anderson said that the structure for mechanical, plumbing, and utility fees is
complicated and cumbersome. The fees have not been reviewed for several years
and as structured are not compatible with the new software program. Mr. Anderson
November 16, 1999, City Council Meeting Minutes
Page 4
stated that the purpose of the fees is to cover the cost of plan reviews and
inspections. The fees are high for the simpler jobs, but do not cover the cost of the
more complex jobs.
Council Member Hesch moved and Council Member Johnson seconded a motion to
adopt for first reading Ordinance 99-835, an ordinance amending Section 1020,
various inspection fees. A poll of the vote was as follows: Council Member Maxwell,
aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor
Redepenning, aye. The motion carried unanimously.
6. Resolution Approving Water Rate Increase (CR99-197)
Lori Yager said that operating costs have increased from $575,000 in 1996 to
approximately $675,000 in 1999. At the same time revenues have decreased. In the
next five years, the water fund will incur capital costs of approximately $2,600,000.
The working capital in the fund is not sufficient to cover the costs. Bonds will be
issued for the capital costs. Water rates will need to increase to cover the repayment
of bonds and cover the increased operating costs. Ms. Yager said that the increase
was announced in the Sun Sailor.
.
Council Member Maxwell moved and Council Member Johnson seconded a motion to
adopt Resolution 99-102, which increases the water utility rate effective on billings
rendered from and after January 1, 2000. A poll of the vote was as follows: Council
Member Maxwell, aye; Council Member Hesch, aye; Council Member Johnson, aye;
Mayor Redepenning, aye. The motion carried unanimously.
Council Member Jensen returned.
7. Approve Plans, Nine Mile Creek Headwaters Improvements (CR99-206)
Jim Gessele said that in 1998, the Nine Mile Creek Watershed District approached
City staff with a Nine Mile Creek restoration project. Council has placed the project in
the 2000-2004 Capital Improvement Plan. The District has submitted a plan that
provides scope and a cost estimate for Council consideration. Mr. Gessele reviewed
the scope of the plan.
Council Member Hesch moved and Council Member Johnson seconded a motion to
approve a Nine Mile Creek Headwaters Restoration and Trail Project as proposed by
the Nine Mile Creek Watershed District with joint funding at fifty percent each by the
District and the City at a budget of $60,000. A poll of the vote was as follows:
Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch,
aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried
unanimously.
November 16, 1999, City Council Meeting Minutes
Page 5
VIII. ADJOURNMENT
There being no further business, Council Member Maxwell moved and Council
Members Jensen and Hesch seconded a motion to adjourn the meeting. The meeting
was adjourned by unanimous consent at 9:44 p.m.
Respectively Submitted,
Terry Obermaier, City Clerk
COUNCIL MEMBERS
ATTEST:
.
Charles D. Redepenning, Mayor
November 16, 1999, City Council Meeting Minutes
Page 6
MINUTES
CITY COUNCIL WORK SESSION - NOVEMBER 23, 1999
A work session of the Hopkins City Council was held at 6:30 p.m. on November 23, 1999,
at the City Hall. Council Members present were Mayor Redepenning and Council Members
Hesch, Jensen, Johnson and Maxwell. City personnel present were City Manager Mielke; Acting
Police Chief Liddy; Finance Director Yager, Susan Newville, Dave Johnson, and Gordon
Wiborg.
2000 Budget Discussions, Lori Yager, presenter ,
This was an information presentation. Susan Newville and Dave Johnson presented the
Recreation budget.
Activity Center Susan Newville said the computer program has been very successful;
teachers are donating their time so all fees will be funded into purchasing more equipment. The
teen program has 40-50 each Friday; a problem is activity in the parking lot after their
programming, especially since the police refused her request for police to be there due to
"changing of staff" at that time. In answer to a question from Gene Maxwell, she said
maintenance has become an ongoing problem.
General Consensus: Steve Mielke should talk to police staff about the parking lot
problem and report back to Council. The maintenance contract needs to be looked at again and
discussed with Public Works, Police and Activity center, who all share in the contract.
Recreation Programs Dave Johnson explained the upcoming changes to the summer
programs and noted that the budget figures are for 0 charges to users. He recommends that there
be charges for at least the field programs, with scholarships available for those who need help with
fees.
Police Department Records Keeping System
Software has been purchased from Vision Software. The hardware was never put out on
a bid process, but GE sent a bid on its own. However, they have a 6-8 week delivery period and
cost more than Syntax, who can deliver in 2 weeks. While the cost is more than the budgeted
amount, there is money in the Equipment Replacement plan to cover the additional cost. Even
with the best scenario, the 90-120 days needed to get the program running mean it will not be in
place at the start of 2000. Mr. Wiborg noted records will need to be hand entered for a period,
then converted to the system. Reserves will be called in for some of this.
Karen Jensen said she was concerned that reserves were available to do record work but
not to help at the Teen Center parking lot. In reply to Gene Maxwell and Fran Hesch's questions
about other systems that could be used in the interim, Mr. Wiborg said there were jurisdictional
licenses to consider and that Vision is not 100% up anywhere in the state. Service bureaus would
not be feasible as all work has to be done on premises.
Consensus: The hardware should be purchased. Future discussion needs to be held on
interim plans and contract deadlines.
Vision Discussion
Tom Allen led the Council through a focus group discussion about the future vision for
Hopkins. Results of the focus group will be presented when all groups have been completed
The meeting was adjourned at 9:30 p.m.
Kasey Kester, recording secretary
COUNCIL MEMBERS:
ATTEST:
Charles D. Redepenning, Mayor