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Agenda ----- -- ------~---~~----.~----~~-----~ . . - -.----- -, -~. -. - - - --- --- - 0 E~[J)A ~uV ~jJ~~r\~~ ~nfO~:;)~/' o[tQP~O~~ " \ '-:) ,~, n (,'0. I~ ~) '::t.)~::;) _,' '\ rUJe$d~if~ JilJ1ule 2~~ 19SJ$J) Gl:30 [cp.m. ~(@~ [PJ ~ e U"UJf R. (Jl 0 rrtfl] 6:30 pm CaU to order 16:35 [pm C!P/ERP Discussaon, Yager 0 1pm 2000 Program Budget, Yager Bpm HeA Community Usage PoUcy, Mie~~{e 9) pm Oiher - Board and Commission Communications 9:31fD born Ao1joUlfn C) 0 June 17, 1999 2000 CAPITAL IMPROVEMENT PLAN DISCUSSIONS Ov~nriew The City Council reviewed the CIP at the previous council work session. There were a few questions and inquiries made by the council to be addressed by staff. a Would the Storm Drainage System Maintenance for the Thermotech pond project have any money available from the Watershed District? Steve Stadler will address this issue at the work session. 0 Add CSAH 5 intersection improvements to the CIP. This has been completed - see attached spreadsheet. 0 Add additional money from other governmental units for the pedestrian bridge. This has been completed - see attached spreadsheet. 0 Analyze the public works storage facility funding options and the affects on residents. 0 According to the analysis if we were to issue bonds through voter approval or referendum residential properties would bare a much higher cost of the construction than if we were to issue bonds through the HRA with a lease agreement. (See attached analysis). Attached is a summary draft of the 2000-2004 capital improvement plan. The original detailed draft was attached to the previous work session materials. 0 CAPITAL IMPROVEMENT PROJECTS FIVE YEAR EXPENDITURE SUMMARY 0 PROG PROJECT FUND CAT NUMBER PROJECT TITLE SRC 2000 2001 2002 2003 2004 SA-3 Sanitary Sewer Rehab SF 70,000 (3rd St No, between 11th & 14th - replace eXlsitlng pipe in poor condition) . ... ..:t~~:I:.:::.,:::".':.::'.'..:,.,.:::::.'.S,~~;l:.:.:':,:'::.::':.:..:.;:.;:"6h~~i)~::~~~~;1:t~~M~~~'~~':'~il.eS..g;Je~::~;i~[:~~~ri~~~:b~~'~.::::Wtt~fr~t~~:~~:::J:.J~::~::>{:~~'.::.:':':::"":'::"'::.'.' :.. :' ,..:::':....:.:... .:': ...., ., Util SS-2 Storm Water Management Projec SU 125,000 165,000 (enhance ditch capacity for Monroe Avej Second St NE - new pond and outlet pipe to Shady Oak pond.) Uti I WA.2 Water Treatment, Elmo Park WF 395,000 (reconstruct & repair water treatment facilities at Elmo park site - improve utilization & efficiency) ::~~r.I::..:.:'.'.'.::..::..;.::.:...:..:.~(:~.:...:.::'~:,::,,::::.::.:.:..(i~~t;m1~~~d.~fu.~~::::Ys.t~~y,tJ'~~~~':~~;i'::~.':~'~~;\;rf~ff~~;;';gj:i'j~::~~:~~si.~~'~:~~:l~::::;:~~r):~::.::':!.::::;.::.::::.!.::.i.:.:..:~.:::'.:::::::::..:::'::':::..:::::'.::::.:::,...::'::':..::.::..:::.:':., :'j.j:':: Trans ST.1 Residential Street Improve SA 100,000 66,000 150,000 150,000 (reconstruct 2nd. St. No. from Shady Oak to 21st & 16th Ave. from 1st St. No. to 2nd St. No.) Trans ST-1 PI 135,000 235,000 115,000 120,000 120,000 (mill/overlay 11 th Ave No, from Main to 1st & 9th Ave. So. From Main to Co. rd. 3.) Jrai'is). ::::',': ::::: :.:ST ,2::'::':' ::.' '. :..'::"R~sid eiitrarSWe~tJitipr!iy.ef[ieht~:.;: :~V::: :::.;::;:::. ;.::... ::X:.:: $~i;'Q.P9.' :::':: /":::':::.5.~~oqP:'::i::' ....:.:. ,/: ..?O;aj)b.: ;:: :.::'. ::J :<::~O i QOQ..::. .:.,.. ::. .::.:::'?O, 000: : ~~~::;;,""i~;~0,j~~ij(Pf:~rt0:I9!O~;~"4<:;11';ijf~~g::"~;~fi:~]i1~r~X?1jjzi~;1l~~r,~~:i~~!~)":~l:~~;~~:i:I;:;::~':: Trans ST,3 Citywide Concrete Ally SA 56,000 56,000 28,000 (program to construct concrete alleys were alleys are in poor condition) Trans ST,3 SU 14,000 14,000 7,000 ~~~~~~~~.~~~~~~"j:~~~0:~"~ Trans ST-5 Fifth Avenue South SA 50,600 212,100 (upgrade, resurface and reconstruct portions of Fifth Ave.) Trans ST.5 PI 79,800 Trans ST-5 MS 78,000 73,600 209,700 Trans ST,5 TF 51,800 ~~~~i;~~~g~~~~~t~"f~ Trans ST.7 RebuildlRedesign 11th Ave So SA 167,400 197,500 (improve pavement, curbing & drainage, Westbrooke Way to Smetana, Soo line Bridge.) Trans ST-7 MS 71,800 85,150 Trans ST-7 SU 30,000 .~~~.~~:"::"::': ..':::::n~0.:""::':':::.:: ::~~~tellj;1~~~1~~1~lJ:t~.~J~:;:~i~:~i~~:::~:::::"::::::":::':,:..':~~::?,~9':::r:...:'::..:'::i?:~:~:??8:::':::<::::.::!:f:};:;::::::'; :.i:.::::...:::::.:::.:........ Trans ST-9 Pedestrian Crossing, Second St N PF 17,000 (2nd St NE. upgrade pedestrian crossing.) .:~;:~:.:.:.:.:..::..:::..:..~:.::.:.:~.~:r ~ ::. ::::'.;.. :.::.::.:.::ri~#~~~:~~~1~.~~f;~.~~.,.~::..:.~1.:.,.~ ~'~:~C~J ~~ :'~'. j.i'~ ~~i ~~:.~:: .'.:.':'. ......::. ..:...: '.."35,?Q? :. .::. .... . . .. ... .. .., .. .' ... . -.. ". .....:206;000:...::: ::':,:..' .... . ........ ... .... o' '" ... .... . . . . ... , .. . Trans ST. 11 lake Street Bridge Replacement GU 300,000 (replace existing bridge wI new concrete girder bndge.) Trans ST-11 PI 75,000 Trans ST-11 WF 10,000 Trans ST-11 SF 20,000 6Wj:i;:;;:g':~;';;;.~J~~~::'~iiWrj::;~~~~i;ii~~,rii;1~~~f!R0j::S;:~,;;J;4J.::' .. . .....' ...... ...... .. .. .... . ". ..... .......... .'.. ;ns'" . ST-13' CSAH73/CSAf-n:i i'ntersectiori'" MS . . 120,000 . .. . - . . - - I .. (Construct intersection improvements) ST-13 GU 350,000 CAPITAL IMPROVEMENT PROJECTS FIVE YEAR EXPENDITURE SUMMARY () PROG PROJECT FUND CAT NUMBER PROJECT TITLE SRC 2000 2001 2002 2003 2004 .J~~1~::.:::::..::':':..::.:'::.::~~:.::.:'..:::;:.::.:.:::'..::':::fJj~;~~;~~~~~i~farne,~~!~J.~il~::::~'i'~~0~;k.~.::~,'::4B~.:'i~2~~6~J~~M~':)::::.::.;.~:~(!f:,~:i:::":::':.i'!;;:::!::'::i.:::7i:j.~~:::;::;;':::.::::;':'::::::":::::!~;.8~f::::::;::",:.:'..::::::::.':'~?;.~p~'.::. Trans PA-1 City Parking lot Improve PI 250,000 Parks CF-3 S Oak Beach Redevel CR 50,000 50,000 (Shady Oak Beach redevelopment agreement) Xt~~).f:: i:: :..:':':.'':':;~~.;j;':.: :;: ::":'.'.: ::::g~d~;~:rrct~:.~::tl~:.; ~1~::::~:~~~f;~~~f:~k:: ::'::' }:;;.:: ::i: ::::::i':':.::'.:::'..: ,~::,.~p:?::;.. Parks CF-5 Skateboard Park PF 125,000 '. . . . ... . .. .., . (recr~atio~al f.a?,i.li.~yforskateboarding & in.line skating) .......".. . .'.. .., .."" .. ,.... ,. .. ". .... . .P: ~r~s.. i::::'::::. Cr.~!:i.: :::. :.::::, :F~ avfl!.D{1, :M~Zlant[lt>:': :.:::::.., :':':::' ':::.,: .-::.::. PF:i'.:': ': ::..' :.: ""':::: ::.: :.:.::. :'.:: :....: >'.:. . ':.".:...:.: ":'" :.:. -: .;:.:. ::.".:.' :<.:: .....: .'..250,000 ,::,,'::: :,,,: ':. '.: .::. '. .:'.: ..:' .:'. . .'. '. .::':.:.' :::"':::":;.-":";-.':'.:' ':. .: :" .::' :.::0( 1 fi'stall :iil evat6(to:,mezz'ahi ria;. install :fl 0 or;:'~eilirig,. pat'HtJ'o'ri'i:',:ec( Jo"thlfareii).:'-:;:'. ::... :.:.: ':'.:: ':,' ::,. ,....:: .:.... ':'.: .: .' ...... ...':: .:::.:: ..,..: Parks CF-7 Downtown Park Improve CR 20,000 . .............. .. .. , .. . . (repla.c.~ce,~~~r r.~? c?~crete with pavers and new benches.) . .. . . .. . . .. ... ....,...... .. .... P j{. .... . CF8 . . . R q: "'I C . t '.'" ..OR ......., ......... . . .... . .. . . '15'000 .." '. 20'000'.' '''. '20000 .... ,..... ::: ~!::: .r::: ::: ::..:.:.: ::...:. ::: :.::: .:. .::::,,: :'::::.:/('1 h~~fojtj;.:266n~%11;b.$:Tg;~~i'~tj~~:.;~gi~~~:,\~~ iii:)::. ::.:: ::::";.::::.::<. :'':::::': ..,:;:;.:+.:::/;:'.: :::::;::.::./.;::;:::::'.::::::.::..:. :.:::: ::: '):::: ::::,:::::::'::,":'.:'.:. :.:;';::. .':.' ......:::.. . . :.::': ':'. ...;::: ...... Parks CF-9 Excelsior Pedestrian Bndge CR 150,000 150,000 (feasibility study underway for 5th & Excelsior pedestrian bridge.) Bldgs FF-2 Fire station wheelchair lift CR 28,000 (wheelchair access IS required to the 2nd floor per the ADA.) (~~'r~.:::::.,..::"':':.:.:.:.:..:Fr~3.::.':::,:,..:.::.:.:.:.: :';':..r.g;;A~~~~i~:'~.'~~1YtJt~f~~~~~S~:':.."::':':'::':.:..::.'::..::::':,:':'.'::~2.:.~~?:::::.:;;:::.::.::.':':':::.::::.::;t:.:..::...: ::':.:.'.'::':.: :::.::.:.;....:::...:..:: . ,. .... : ., ::.. ::.':. ....:: :::.:. '.::, "':'., . . ::': :......:..::.: ..:::::.:'!.': Bldgs FF-4 City Hall HVAC Control Upgrd CR 70,000 ..,.., u . ........ ... ..(upgrade P~~UIT,l<3:t.I.~,~.~~~ln~,. venti.l.~ti.ng,. an~. ai,r Go~.?iti~n.i.~.g.~~GiWha,II).. .................,... ......... .... ,.. . .... : '. :",:::,: '::"'T~~~C6ipA~L '1~~'~6~:kS~'~4::~~6jt6~~::::'.:;:::':::::::"".' '.:':: .' :':::':::i::::::::::,:.::~.,~,~~"~~,~::,:,,,,::,::,:.~"~~:6:'i:b'6.".:."'::'~',.~'~~'::~~~::":":.:".::":~::~:~~: ~'6~''-:.': ..:.. ::"~~~,:~~~." TOTAL FOR 5 YEAR PERIOD 21,872,163 ; ; o I c) (l) N t- ~ tIl _ "-, I.(') N rf") ~,..oO ~ ~ N >-l ro ~O ~ ~ ~ <r:~ roN ....... ~ ~ ~ U p.. ~ o ~ ::c: ..-.-. I::: 0 0 0 ;>. t:;....... +-' 0 0 0 .~ (l) (l) 0 0'\ (l) (l) 0 0 0 _ ;..,...... ",,~;::S""" ....... (l).... U ....." ;.., - I.(') 0 0 U +-' "a O'Iroro N I.(') 0 ro 1:::;> ...... ~:> N I.(') 0 00 r.:r-. ....... ~ ~ €A- " ~ (l) tIl "'0 (l) ...... U bJj~(l) ~ ~ ....,.1 ro (l) .~ t:; ....... ;..,;>.- (l) ~ 0 ro +-' I.(') +-' _ ,0 00 ~ ....... ro 0-'" p.. (l) ~ ~ tIl;..,ro ;"'rf") ;x: ~~U t.HN < 0 "'0 0 0 ~ ~~S Om ;;;.. I.(') w 0..... () ~ ~@~ ~,,] , ~,..o (l) 0 O.~ rT1 ;::S;::s U I.(');::S ~ ~ m (l) 00" cr" ~ ;.., m;::S ,~(l) o 0 ..... m "",,;.., ~ ~ "'0 m \D (l) ~ (l) 1:::..... ~ b!) ~ ;::s 0] I::: I::: Cl ~~o 0.2 r.r..l ....... 0,..0 "'0 U ~ 0 m (l) (j) (\) 0\ I.(') 00 00 ~ ~OQ)~""" m-N ~ N rf") I.(') "'00"'O,..o~ ~~O w W W W '--< 1:::0.2 tIl >-l ro;>'O ~ (l) \D U..... <r: ~ ro N ~ H" I::: (l) ~ ~ 00 cB................... ~ r.r..l (l)fA(\) ~ Z ~ g ~ r.r..l . ro ro Q o ;::s +-' ~ . tIl (\) 00...... 0 0 0 0 d ~;::s r.r..l0\(l)(\) 0 0 0 0 v "a ~O'I~;::S 0 0 0 0 ;> 0'1 ~ "a 0" 0" 1.(')" 0" +-' ~~" 00 ...... 1..0 I.(') (l) ~ ~ ~ ~ ...... N ~ fA W W ;.., ro ~ o r-\ \"h _ i (I) "<:t 0\ 0\ tZl ......... ,,' "D t"-- M (1)..00 W ,......., M H @ ~O ~ ~ tZl <~ e<::lN I::: - ~ ....... u -a ~ o ~ ~ 000 --.. I::: +-> 0 0 0 +->....... 0\ (I) (I) 0 0 0 ~ (I) 0 0\ ~.2 l()~ O~ O~ !i).2 UO\e<::le<::l N l() 0 -+.::: e<::l """"'''':::l;> N l() 0 00 tZl .~:> ~ ~ ~ ,.......,~ ~ 8 ""d ,0 ~ U (I) (I) ....... .....,. ~ N U "'-< ....... e<::l ~ l() aj 0.- ,.......,~.... e<::l 0 <'--< l-o . a U 6' ~ ~~~ @2!; tZl 0 +->' < tZl 6'""d ~,......., ~ -NI::: otZl ""d . e<::l ....... /\ ~ I::: l() tZl M""d ( ) L. 0 (;:;), +-> M (I) \.,,.' ~ f'f"t ~ tZl C"1 .!:: ....~ ~ (I) 0 00:::I-::l ~ (I);::lu ooer' ~ ~tZl~ 0\(1) O wtZl..... ~l-< (I) . ...... tZl -.::t (I) ~ ~""d.;!3 .- b1) ~ ~I:::""d WI::: f"'. 0 I::: I::: e<::l ~ co 0 0 ..r::1 ~ o..o""du (I) 0\ "<:t M 00 ~ OtZl (1),2 tZl.........N ~ ,......., N M ~ o~~ ~ e<::l ~~o W W W A O;::l..o~ H e<::l ~O _ 0......... tZl <~e<::lN ~ "D U...... - ~ ~ I::: ~ CI:l .- ...... (I) z ~ ~ (I) ~ U l-o ~ I::: X Q e<::l e<::l _ ;::l +-> 00..... 0 0 0 0 tZl ~ ~O\(I)(I) 0 0 0 0 tZl +-> 0 0 0 0 c...... 0\ ~ .2 ~ ~ ~ ~ U O\e<::le<::l 0 0 l() 0 e<::l """"'''':::l''''- 00 .- "D l() 0.. ~~ W .- .- N e<::l W ~ ~ U ~~ e<::l ~ ~".", l I ,,-j ~--~ 0 2000 EQUIPMENT REPLACEMENT PLAN DISCUSSIONS Overview The City Council reviewed the equipment replacement plan at the previous council work session. There were a few questions and requests made by the council to be addressed by staff. 0 What are the total number of Police cars, marked and unmarked fOl; our city. Attached is a schedule dipicting the vehicles in each department. 0 What are similar cities police force vehicle numbers? At the work session we will have this information. 0 Instead of increasing the levy by $15,000 every 5 years it was suggested to increase the levy $3,000 ever year. This new scenario has been proved. See attached spreadsheets. 0 Attached is a working capital balance for the 2000-2004 equipment replacement plan. The , detailed draft was distributed at the previous work session. 0 FIVE YEAR FUNDING SUMMARY C) EQUIPMENT REPlLACEMENT FUND (000 omitted) 2000 2001 2002 2003 2004 Working Capital Beginning Yea 1,282 1,478 1,725 1,664 1,479 Revenues 78 86 97 94 86 Reimbursed (Expenses) (488) (491 ) (494) (497) (500) Capital Purchases & Operations 370 330 652 776 662 Working Capital Ending Year 1,478 1,725 1,664 1,479 1,403 Balance 12/31/2004 1,403 0 FUNDING SOURCES Current Revenues - General Fund C.R. Equipment Replacement Fund E.R. Cable TV Fund C.T. Water Fund W.F. Sewer Fund S.F. Refuse Fund R.F. Storm Sewer Fund S.S. Pavilion Fund P.A. 0 Housing & Redevelopment Authority HRA A -- - --- - ---~--~----- 0 00 '<tN'<;tO>'<tOO(,,)IDCO'<tID 1'-1'-1'-1'-00 (")..-..-..-O>COOOOOCOCONMOO .....0> 1'-000 '<t (") 0> 0> I'-C") 1'-....- COO..-(") 0 I'-IDCOCO..-(,,)l'-o..-coID(")o>m o.m N 1'-0> (") '<t 1'-0> 000 NI'- I'- 00 (") ID 0 00 CO '<t V I'- ID O. D. 0> ....-_ O. ID_ ID. 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V <lJ <::> 0 0 0 <::> 0'1 0'1 0'\ 0'\ 0'\ 0'\ -x. * H>- N N N N N ...... ...... ...... ...... ...... ...... .J!- * '* ) GENERAJLFUND FUND 101 REVENUES COMPARATIVE ANALYSIS BY SOURCE r; 1997 1998 ~--- 1999 2000 SOURCE ACTUAL ACTUAL BUDGET BUDGET lCuH"n"cnt Revenu.es CURRENT PROPERTY TAX $ 3,808,953 $ 3,921,506 $ 4,113,906 $ 4,267,723 mTERGOVERNMENTALREVENUE 2,156,202 2,146,480 2,077,254 2,098,027 LICENSE, PERMITS & FmES 463,618 446,057 418,400 428,860 mTEREST EARNmGS 126,273 119,158 347,089 187,089 CHARGES FOR CURRENT SERVICES 107,496 125,645 79,415 95,248 OTHER REVENUES 61,276 55,258 55,600 56,434 NON REVENUE RECEIPTS - 39,560 37,000 37,370 NET TOTAL REVENUES 6,723,818 6,853,664 7,128,664 7,170,750 OTHER FmANCmG SOURCES - - 30,000 30,750 TOTAL REVENUES $ 6,/2J,IH~ $ 6,~:'3,664 $ /,1:'~,664 ;p /,:2.U1,:'UU EXPENDITURES n COMP ARATllVE ANALYSIS BY OBJECTIVE _ .0 1997 1998 1999 2000 OBJECTIVE ACTUAL ACTUAL BUDGET PROJECTIO Luanen! ~lipenscs SALARIES AND EMPLOYEE BENEFITS $ 4,870,496 $ 5,176,096 $ 5,292,119 $ 5,484,422 MATERIALS, SUPPLIES AND SERVICES 1,730,946 1,705,949 2,091,596 2,042,054 CAPITAL OUTLAY 542,025 527,017 520,282 528,085 CAPITAL IMPROVEMENTS 150,000 152,726 100,000 TOTAL $ 7,293,467 $ 7,561,788 $ 8,003,997 $ 8,054,561 LESS EXPENDITURES CHARGED TO OTHER ACTIVITIES (542,084) (602,743) (854,378) (862,922) NET TOTAL 6,751,383 6,959,045 7,149,619 7,191,639 Other Financing Uses 8,479 9,045 9,861 TOTAL EXPENDITURES $ 6,759,862 $ 6,959,045 $ 7,158,664 $ 7,201,500 CHANGE m FUND BALANCE (36,044) (105,381) (0) l1 G:rB:NERAJLFUND COMPAR G\ 2001 2002 2003 SOURCE BUDGET BUDGET BUDGET Q.;ull"l1"cnt Revenues CURRENT PROPERTY TAX $ 4,415,352 $ 4,546,853 $ 4,682,299 mTERGOVERNMENTALREVENUE 2,129,497 2,140,144 2,140,144 LICENSE, PERMITS & FmES 439,582 448,373 452,857 mTEREST EARNmGS 142,089 143,510 144,945 CHARGES FOR CURRENT SERVICES 98,105 101,048 104,080 OTHER REVENUES 56,998 57,568 58,144 NON REVENUE RECEIPTS 37,744 38,121 38,502 NET TOTAL REVENUES 7,319,367 7,475,618 7,620,971 OTHER FmANCmG SOURCES 30,750 30,750 30,750 TOTAL REVENUES ~ 1,3)U,111 ~ 1,)Uo,30M ~ 1,0) 1, In {\ COMPARAT l) 2001 2002 2003 OBJECTIVE PROJECTION PROJECTION PROJECTIO ICaarrent Expenses SALARIES AND EMPLOYEE BENEFITS $ 5,621,533 $ 5,762,071 $ 5,906,123 MATERIALS, SUPPLIES AND SERVICES 2,052,264 2,062,526 2,072,838 CAPITAL OUTLAY 536,007 544,047 552,207 CAPITAL IMPROVEMENTS TOTAL $ 8,209,803 $ 8,368,643 $ 8,531,168 LESS EXPENDITURES CHARGED TO OlliER ACTIVITIES (875,866) (893,383) (902,317) NET TOTAL 7,333,938 7,475,260 7,628,851 Other Financing Uses 10,009 11,000 11,000 TOTAL EXPENDITURES $ 7,343,947 $ 7,486,260 $ 7,639,851 CHANGE m FUND BALANCE 6,170 20,108 11,870 C) <l> ,0 ,0 ,0 ,0 b!) 0' 0' 0' 0' r->, 0 0 t-- 0 ~ ....... (7 ci'ro t.n t.n ~ ~ '\,~~ ~ U <l> \0 ....... N 0\ b!) ....... N ('fj ~ wO ~ ~ W Y3- ro ..c: U <l> ('fj ('fj ~ 0 m:o....... 0\ t.n \0 "<j'" ~ roO N ",. t-- N ro ;>-. 0 ~ ~ EA .......~ ~roN -GI:} ~ t-- 00 "'d 0 \0 -.::t \0 0\0\ O<l><l> t-- 0\ -.::t \0 0\0\ m;::l ....... 0 \0 0 .............. g ~ '"@ ~:' ('fj" 0\" \0" 0 0 N m "- 00 ....... \0 t.n L, r~ ~~- ~ ....... ....... N L"L" """ ~ EA -GI:} \0 t-- 0\ 0\ 0\ 0\ ....... ....... ~ '$. '$. '$. '$. ~ ~ oo~ 0 N -.::t 00 t.n , ~~ '$.ro ~ ~ ('fj ('fj ~~ ~~ 0 ~~ /-"1 ~b ~ "<j'" 00 t-- 0 ~~ \" : ~ ~ v Q).............. N "<j'" 1-1 H .' ~ ~ 8 ~ ~ -GI:} ~ Y3- ~ ~ ~ ~~ ~ 0 ~~~~ ~oo r.r.1 ~ ~ <l> t--....... N ....... """ m ........ t-- ('fj ('fj 0\ ~OO~ ~ Q)~O N ~ t--....... ~ ~ ~ ~roO ~ ~ ~ ~ 77 ~~ U ro ~~ ~ HH ~H 7 ~~ ~~ Q< H 0000 ~- ~ <r:<r: ~~ 0 ~ ('fj....... t-- t-- ~gz Z ('fj Q) N t-- 0 0 ~~ 0 O\m~ ('fj N 0\ "<j'" ,....., M 0\ m....::: " " " " UU ~ 0\ <l> ro ....... 0\ ('fj t-- 7. 7. ~~ .......~"- 00 0 \0 ~ HH l~ 'JJ. ~ ~ ....... ....... N OO~ < ~ -GI:} ~ '$.'$. ~~ \000 ~t.n <l> '<::l' ('fj t.n ....... < <r: ;>.~:o~ ~ ~ R ~ oo~oo~ .~ ~ ro ~ ~ ~ ......." U ro ;>. 0\ '^ ~ro""'" '<TJ ~ rzl rzl rzl CZ) ~ ('fj \0 ~ 0 << _ <l> <l> t-- t-- \0 "",'" (~' -'I 00 m.... t.n t.n ('fj 0 I 0'\ r.t.l r--J .... .... iI"\ .... . O\<l>'"@ 00 t.n 00 0\ ....... ~ "- t-- 0 t.n ('fj ....,..c~ EA ....... ....... N """ EA ~ EA 0 June 17, 1999 OveJr'Vn~w Attached is a sample of the form the project budgets will take. This will be the level the council will review program budgets. It is also anticipated that we will have full descriptions of projects and their objectives. Please review the attached schedules and bring any ideas or comments you may have to the work seSSIOn. 0 0 - - -- - ------------~-- C) April 8, 1999 REVIEW OF BUDGET GOALS The City of Hopkins is in the process of establishing the year 2000 budget and tax levy goals. To begin with lets look at the 1999 goals and review the progress. Following is a list of goals made for 1999. 1999 BUDGET GOALS 0 Maintain basic city services at current levels. 0 Analyze all programs and services to: - look for ways to reduce dependency on the property tax, - find greater efficiencies in the provision of current services and programs, - compare staffing levels to workloads to assure proper allocation of resources, - create greater linkages between revenues and expenditures, to allow for more 0 entrepreneurial approaches to non-essential services. Forecast funding needs and tax implications to assure strong long-term financial stability. 0 0 Provide adequate funds to meet necessary technology upgrades and maintenance. 0 Continue policy of not using fund balances for operating expenses. 0 Recognize and award employees that help the city save money. We are maintaining basic city services in 1999. We have analyzed the Assessing department and are currently analyzing the Police Communications Center. We have changed the account code structure to create better linkages between departmental revenues and expenditures. We have allocated building maintenance expenditures and equipment expenditures to more accurately reflect departmental costs. We will continue to work on cost allocations for all departments and funds. Attached is a forecast of general fund expenditures and revenues for the next four years with the associated tax levy's to achieve those levels. The assumptions for the forecasts made are as follows: );> Current services will be maintained - no elimination or additions to services. 0 );> A 2.5% increase in salaries and employee benefits each year. -~-----~-~----------------------~---~----~---------- -_._---_._----_._~------------- ~------------~- 0 );:. Approximately a .5% increase in materials, supplies and services each year. );:. Elimination of Capital Improvements Project expenditures from the general fund. These expenditures will come from the permanent improvement revolving funds. );;> Approximately a 1.5% increase in charges to special revenue funds, capital improvement funds and enterprise funds. );:. Approximately a 2.5% increase in levy each year. );:. Approximately a I % increase in intergovernmental revenues each year. );;> Approximately a 2% increase in fines, permits and fees each year. }:;.. A $160,000 decrease in interest earnings budget to accurately reflect actual earnings potential. }:;. Approximately a 3% increase in charges for services. )0- Other revenues would remain relatively constant. );;. An average increase in the assessed market value of property of3.5%. The city budgeted an additional $60,000 to cover its' technology needs in 1999 and this is carried 0 forward into the future. The city adopted a balance budget for 1999. The 1999 goals are either complete or are ongoing goals of the City of Hopkins. One of the unlisted goals was to start this process earlier in the year to allow for more strategic planning and goal setting. This is where the program budget discussion should begin. 0 Lori Yager Finance Director -.. --- - --~ . ~~ -"~. "~""- < +-' Q) ~ ~ ';J. I ';J. "... 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