CR 97-207 Approve Shady Oak Beach Renovation\ 1 ~ °
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November 5, 1997 ° P K ~ e CR97-207
APPROVAL OF SHADY OAK BEACH RENOVATION BIDS
Proposed Action
Staff recommends the following motion: Move to approve Shadv Oak Beach
renovation bids and oroiect construction budaet.
Overview
As indicated in the Shady Oak Beach improvements and operations agreement with
the City of Minnetonka, bids for the renovation of Shady Oak Beach must be
reviewed by the Hopkins City Council prior to formal approval by the Minnetonka
City Council. The agreement also stipulates that approval by Hopkins can only be
withheld if the project's construction costs exceed 51,500,000.
The project's final bid package was opened on October 23. Staff and the
architects have reviewed the bids received for site and building construction and are
recommending a project construction budget of 51,534,315. This budget is
534,315, or 2.9%, over the architect's estimates.
If approved by the Hopkins Council at the November 5, 1997 meeting, the
Minnetonka City Council would then review the bids at their meeting on November
10. If approved by both Councils, staff is hopeful that demolition and building
construction could still begin this fall. Under this schedule, it is doubtful that the
beach would be available for use during the 1998 swimming season.
Total project costs for renovation of Shady Oak Beach, including construction
costs, professional fees, and a project contingency, are 51,685,256, or 535,256
over the original estimate for the project. A summary of these expenses is
attached with this report for the Council's review.
Primary Issues to Consider
• Consideration of project budget.
• Implications to 1998 beach operations.
Supporting Documents
• Summaries of site and building bid packages. ,
• Shady Oak Beach renovation budget summary.
Dave Johns n
Director of Recreation Services
Primary Issues to Consider
_ Consideration of project budget
The project budget of $1,685,256, assuming all contingency funds are spent,
is $35,256 over the approved budget as defined in the operations agreement
with the City of Minnetonka. The net result to the City of Hopkins is the
funding of an additional $11,752. This amount would be paid in two
installments in the year 2002.
Reimbursement to the City of Minnetonka would be funded as follows:
OPCTE AMOUNT _ Nf~TE~....
July 1, 1997 $22,739 Phase I costs
January 1, 1998 $127,261
April 1, 1998 $100,000
July 1, 1998 $50,000
December 1, 1998 550,000
July 1, 1999 550,000
December 1, 1999 $50,000
July 1, 2000 525,000
December 1, 2000 525,000
July 1, 2001 525,000
December 1, 2001 525,000
July 1, 2002 55,876 Not included in
agreement
December 1, 2002 55,876 Not included in
agreement
TOTAL $ 561,752
Implications on 1998 Beach Operation
Completion of renovation improvements at Shady Oak Beach are largely
dependent upon weather conditions this fall and next spring. The project
architects are predicting that at best, the beach and new facilities will be
available for use sometime in August. Based on this schedule, staff is
recommending that permits for the 1998 season not be sold. If the beach
becomes available for use, with or without the new amenities completed, the
facility would be operated on a daily use basis.
Staff is concerned about the inability to hire qualified lifeguards and beach support
staff for a shortened season. Individuals interested in these positions are typically
looking for a summer long position to help fund their college expenses.
Should the beach not operate in 1998, the Recreation Services budget would be
reduced by approximately 516,900, the amount budgeted for beach operations.
Delaying construction until the fall of 1998 would result in additional construction
costs and professional fees estimated to be 5100,000-5150,000.
After a review of the construction bids and the benefits of completing the project
next summer, the Hopkins Park Board voiced support for closing the beach during
the 1998 season at their October 20 meeting.
REVISED BUDGET SUMMARY
SHADY OAK BEACH RENOVATION
SITE IMPROVEMENTS $974,300
• Base Bid and Alternate (Veit) $906,300
• Construction Change Order $ 28,000
• Contingency (4.5%) $ 40,000
BUILDING CONSTRUCTION $491,800
• Base Bid (LS Black) $472,800
• Contingency 14%) $ 19,000
BUILDING FEES $40,000
SITE FEES- PHASE II $63,700
SITE Fees- Phase II C.D./C.A. $34,300
Reimbursables $10,000
• Brauer $7,000
• Cuningham $3,000
PHASE (IMPROVEMENTS/FEES $68,215
BRAUN INTERTEC $ 2,941
PROJECT TOTAL: $1,685,256
PROJECT BUDGET: $1,650,000
REMAINING BALANCE: ($ 35,256)
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