CR 97-223 Budget AdjustmentsG A
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December 10, 1997 ti o P K \ N 5 Council Report 97-223
1997 Budget Adjustments
Proposed Action
Staff recommends adoption of the following motion: Move to approve the transfer of
$74.000 of 1997 budaet from Contingency to various general fund budgets. (see
attached list).
Adoption of this motion will result in the transfer of $74,000 1997 general fund budgets
between departments.
Overview
The City of Hopkins Charter states that the city counci{ may authorize the transfer of
sums from unexpended balances to other purposes.
Primary Issues to Consider
• The purchases made in the various departments were authorized
purchases.
Authorizaton to transfer budget is an in-house cleaning item that is being
done to follow city charter and to facilitate accurate year end reporting.
Supporting Information
• Detail Budget Transfers
• Section 7.06 and 7.07 from City Charter
Lori K. Yager
Finance Director
Council Report 97-223
Page 2
Requested General Fund Budget Transfers
^ $74,000 from General Fund Contingency
^ $11,000 to City Council, for Employee awards dinner, employee city picnic and
department head and council retreat.
^ $ 5,000 to City Manager, for year end salary accruals, (GASB accounting
implementation.
^ $22,000 to Finance, for retiree severance pay and new computer for Finance
Director.
^ $16,000 to Legal, for prosecuting services.
^ $ 8,000 to Municipal Building, for voice messaging upgrade.
^ $ 8,000 to Planning and Economic Development, for the Transit Feasibility Study.
^ $ 4,000 to Community Services, for printer upgrades.
Section 7.06. ENFORCEMENT OF THE BUDGET. Except as set forth in Section 7.16, the City
Manager or the City Council shall not approve any expenditure uncovered by the budget unless there
is sufficient unexpended balance left after deducting the total past expenditures and the sum of all
outstanding bills, orders and incumbrances. No employee of the City shall place any orders or make
any purchases except for the purpose and to the amounts authorized in the budget. Except as in this
Charter otherwise provided, any obligations incurred by any person in the employ of the City for any
purpose not authorized in the budget or for any amount in excess of the amount therein authorized
shall be a personal obligation upon the person incurring the expenditure.
Section 7.07. ALTERATIONS IN THE BUDGET. Except as set forth in Section 7.16, after the
budget shall have been duly adopted, the Council shall not have power to increase the amounts therein
fixed, whether by the insertion of new items or otherwise, beyond the estimated revenues, unless the
actual receipts shall exceed such estimates, and in that event not beyond such actual receipts. The
sums fixed in the budget are appropriated at the beginning of the fiscal year for the several purposes
named therein. The Council may reduce salaries or the sums appropriated for any other purpose, or
authorize the transfer of sums from unexpended balances to other purposes.
TAXES
Section 7.08. LEVY AND COLLECTION OF TAXES. On or before the last regular meeting in
December each year the Council shall levy the taxes necessary to meet the requirements of the budget
for the ensuing fiscal year. The City Manager shall transmit to the County Auditor annually a
statement of all the taxes levied, and such taxes shall be collected and the payment thereof be enforced
with and in like manner as State and County taxes. No tax shall be invalid by reason of any
informality in the manner of levying the same, nor because the amount levied shall exceed the amount
required to be raised for the special purpose for which the same is levied, but in that case the surplus
shall go into the fund to which such tax belongs.
Section 7.09. TAX SETTLEMENT WITH COUNTY TREASURER. The City Manager shall
ascertain that all monies in the County Treasury belonging to the City are properly transferred to the
City according to law.
DISBURSEMENTS
Section 7.10. DISBURSEMENTS. 't'he City Manager, or her or his designees, shall issue and sign a
check upon the proper City fund for each disbursement approved by the Council. No check shall be
issued until there is money to the credit of the fund out of which it is to be paid sufficient to pay the
same. ~ i
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