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CR 98-01 1998 Meeting CalenderDecember 29, 1997 Proposed Action Staff recommends adoption of the following motion: Move to adopt the 1998 m -eting calendar. Approval of this motion will set the calendar for Council regular and work session dates. Overview The adoption of an annual meeting calendar has not been done in the past. Instead, the City has waited until upcoming events would cause the City to change from its normal meeting dates of the first three Tuesdays of each month. In attempt to help people schedule around those dates which can be anticipated to be conflicts with the City Council meeting, staff has prepared a proposed meeting calendar. Staff is recommending adoption of this meeting calendar, since it will help people plan for future meetings. Nothing would preclude Council from amending the times or dates for future meetings. Primary Issues to Consider • What changes are proposed outside of the normal meeting dates? Supporting Documents • Proposed 1998 meeting calendar r Steven C. Mielke City Manager 1998 MEETING CALENDAR Council Report 98 -001 Council Report 98 -001 Page 2 Staff Analysis of Issues • What changes are proposed to the normal meeting schedule? The City Council has established normal meetings on the first and third Tuesdays of each month, and have ordinarily held a work session on the second Tuesday of each month. The proposed calendar assumes the Council will continue that practice, but recommends changes to some of the dates due to conflicts with other activities. The recommended changes include the following: • First meeting in March The first Tuesday in March is March 3. This is also the date of precinct caucuses, and City Council meetings cannot be held during the evening of the precinct caucuses. Staff is recommending Wednesday, March 4 for both the HRA and City Council meeting. • Second meeting in June The second meeting in June (16), conflicts with the first day of the LMC conference. The Council has historically met on the third Tuesday in spite of this conflict. Staff recommends no change. • Third meeting in September The state and federal primary elections will be held September 15. The City Council is not allowed to meet before 8 p.m. on an election night; therefore, staff is recommending the Council meeting begin at 8 p.m. on September 15. • First meeting in November November 3 is the general election date. As such, the City is not allowed to hold meetings before 8 p.m. Staff is recommending that the Council change the meeting time to 8 p.m. for the HRA, and 8:30 p.m. for the City Council meeting on that date January S MT W T F S (J 2 4 5 0 7 8 9 10 11 12 40 14 15 16 17 18 4Der 21 22 23 24 25 26 27 28 29 30 31 4 5 11 12 18 19 23 26 6 7 13 14 20 21 27 28 February S M T W T F S 1 8 15 22 23 24 March S M T W T F S 1 12 13 15 1 18 19 20 2 1 22 23 24 25 26 27 28 29 30 31 Apnl S M T W T F S 1 2 3 4 5 6 w 8 9� 13 we 16 17 1 19 20 G 2 23 24 25 26 27 28 29 30 May S M T W T F S 1 2 3 1 6 7 8 6 10 11 13 14 15 16 17 18 20 21 22 23 24 © 27 28 29 30 31 June S M T W T F S 5 7 8 10 11 12 13 14 15 20 21 22 23 24 25 2 27 28 29 30 Hopkins City Council Proposed 1998 Meeting Calendar January 1 New Year's Day - Offices Closed 6 13 19 20 6:30 PM HRA Meeting 7:30 PM City Council Meeting 7:00 PM City Council Worksession Martin Luther King, Jr. - Offices Closed 7:30 PM City Council Meeting February 3 6:30 PM HRA Meeting 7:30 PM City Council Meeting 10 7:00 PM City Council Worksession 16 17 7:30 PM City Council Meeting 25 President's Day - Offices Closed Ash Wednesday March 3 Precinct Caucuses 4 6:30 PM HRA Meeting 7:30 PM City Council Meeting 7 Congress of Cities Conference 8 Congress of Cities Conference 9 Congress of Cities Conference 10 7:00 PM City Council Worksession Congress of Cities Conference 17 7:30 PM City Council Meeting April 7 6:30 PM HRA Meeting 7:30 PM City Council Meeting Good Friday 10 11 12 14 15 21 Passover Easter 7:00 PM City Council Worksession Board of Review 7:30 PM City Council Meeting May 5 6:30 PM HRA Meeting 7:30 PM City Council Meeting Cinco de Mayo 21 7 8 15 20 21 29 30 12/31/97 May 12 7:00 PM City Council Worksession 19 7:30 PM City Council Meeting 25 Memorial Day - Offices Closed June 2 6:30 PM HRA Meeting 7:30 PM City Council Meeting 9 7:00 PM City Council Worksession 16 Jun 16 - Jun 19 LMC Conference 7:30 PM City Council Meeting July 4 Independence Day - Offices Closed 7 6:30 PM HRA Meeting 7:30 PM City Council Meeting 14 7:00 PM City Council Worksession 7:30 PM City Council Meeting August 4 6:30 PM HRA Meeting 7:30 PM City Council Meeting 11 7:00 PM City Council Worksession 18 7:30 PM City Council Meeting September 1 6:30 PM HRA Meeting 7:30 PM City Council Meeting Labor Day - Offices Closed 7:00 PM City Council Worksession 8:00 PM City Council Meeting Primary Election Rosh HaShanah Rosh HaShanah Yom Kippur Yom Kippur October 6 6:30 PM HRA Meeting 7:30 PM City Council Meeting 13 7:00 PM City Council Worksession July S M T W T F 1 2 3 5 6 8 9 10 12 13 15 16 17 19 20 22 23 24 26 27 2 29 30 31 August S M T W T F S 2 3 5 6 7 8 9 10 12 13 14 15 16 17 19 20 21 22 23 24 26 27 28 29 30 31 September S M T W T F S 5 6 9 10 11 12 13 14 16 17 18 19 (20Y21� 2 23 24 25 26 27 2 CSO2 October S M T W T F S 1 2 3 4 5 7 8 9 10 [ , 11 12 14 15 16 17 18 19 21 22 23 24 25 26 27 28 29 30 31 November S M T W T F S 1 2 4 5 6 7 8 9 12 13 14 15 16 18 19 21 22 23 24 25 28 29 30 S U 11 18 25 December S M T W T F S ��� 6 7 10 11 1 13 16 17 18 19 I 20 21 22 23 CL4x25� 26 27 28 29 30 3U1 January S M T W T F S 1 2 3 4 5 6V 7 9 10 14 15 16 17 21 22 23 24 28 29 30 31 18 25 26 27 February S M T W T F S 1 2© 4 5 6 7 8 9 0 11 12 13 14 5 OW 18 19 20 21 22 23 24 2® 26 27 28 March S M T W T F S 1 2 (((333))) (4) 5 6 IT 12 13 1 15 16 18 19 20 21 22 23 24 25 26 27 28 29 30 31 April S M T W T F S 1 2 3 4 5 3 8 6 (f7X © 20 ( j ) 26 4 1 19 20 (� 23 24 25 26 27 28 29 30 May S M T W T F S L 3 4 6 7 8 9 10 18 Crh 23 14 15 16 17 11 r 21 22 23 24 © 27 28 29 30 31 June S M T W T F S 3 4 5 6 7 8 10 11 12 13 14 15 20 21 22 23 24 25 26 27 28 29 30 Hopkins City Council Proposed 1998 Meeting Calendar October 20 7:30 PM City Council Meeting November 3 8:00 PM HRA Meeting 8:30 PM City Council Meeting Election Day 10 7:00 PM City Council Worksession 11 17 20 26 27 2 3 4 5 8 14 15 24 25 31 Veterans Day - Offices Closed 7:30 PM City Council Meeting LMC Policy Adoption Meeting Thanksgiving - Offices Closed Thanksgiving Friday - Offices Closed December 1 6:30 PM HRA Meeting 7:30 PM City Council Meeting NLC Conference NLC Conference NLC Conference NLC Conference 7:00 PM City Council Worksession Chanukkah begins 7:30 PM City Council Meeting Christmas Eve - City Hall Closed Christmas - Offices Closed New Year's Eve 12/31/97 July S M T W T F 8 1 2 3 ® i 5 6 1 ((��7� 8 9 10 11 12 13 (1 15 16 17 18 19 20 22 23 24 25 26 27 28 29 30 31 August S M T W T F S' 2 3 5 6 7 8' 9 17 ('115 19 10 14 22 21 16 10 3 1$ 5 ) 12 20 22 23 24 26 27 28 29 30 31 September S M T W T F S 2 3 4 5 6 9 10 11 12 ' 13 14 16 17 18 19 44100 ]) 22 23 24 25 26 27 a ©® Oder S M T W T F S' 1 2 3 4 5 7 8 9 10 II 12 14 15 16 17 18 19 21 22 23 24 25 26 27 28 29 30 31 November S M T W T F 8 1 2 4 5 6 7 8 9 12 13 14 ' 15 16 18 19 21 22 23 24 25 28 29 30 December S M ((( T)))) W T ( F � S 3 7 (� 9 1 0 I1 1 9 13 16 17 18 19 20 21 22 23 (24X25 26 27 28 29 30