CR 98-18 Award of Purchase 1 Ton Cab & Chassis TruckJanuary 22, 1998
Proposed Action.
Staff recommends adoption of the following motion: "Award the Purchase Order for One (1) -
One Ton Cab and Chassis Truck to Coon Rapids Chrysler Plymouth for One (1) 1998 Dodge
Model 3500 Cab and Chassis Truck."
Overview.
In the 1998 City of Hopkins Equipment Replacement Plan the City budgeted for One (1) New
$/ Ton Utility Truck for the Parks division. The proposed purchase is being bought off of the
Hennepin County Cooperative Purchasing Contract. The City of Hopkins is a part of this
group, which allows us to purchase equipment in large numbers in order to receive the lowest
prices.
Primary Issues to Consider.
• The City budgeted for a % Ton Cab and Chassis, why change to a One Ton Cab and
Chassis?
• Is the bid within budgeted amounts?
Supp rtina Information.
• Detailed Background.
• Analysis of Issues.
Norbert Kerber
Equipment Services Superintendent
P K , Council Report 98 -18
AWARD OF PURCHASE ORDER
ONE TON CAB AND CHASSIS TRUCK
Detailed Background.
The City Park division currently utilizes one % Ton Utility Truck for use as a mobile tool/work
truck. This vehicle carries all the tools and equipment necessary to complete repairs of
various park buildings and equipment. It is also used to pull various pieces of equipment
around for park maintenance.
Analysis of Issues.
• The City budgeted for a % Ton Cab and Chassis, why change to a One Ton Cab and
Chassis?
When the bids came in for the % Ton Cab and Chassis we found out that by the time
we added a positraction rear axle and heavy duty suspension we were only about
$250.00 away from a One Ton Cab and Chassis. By changing to a One Ton Cab and
Chassis, the GVW goes from 8500 max to over 10,000 maximum and included the
heavy -duty suspension and positraction with duel rear wheels. It also allows the option
of a longer wheelbase to facilitate a larger toolbox. Staff feels the extra cost is money
well spent as the current vehicle has limited hauling ability and storage space.
• Is the bid within the budget amount?
The cost for One (1) — One Ton Cab and Chassis is $16,503.00. The estimated cost
for the utility box is between $6,000.00 - $7,000.00 depending on any options that are
included with the purchase. We have not solicited quotes for the box as of this date
The cost for the completed unit would be around $23,000.00. The City budgeted
$21,000.00 in the 1998 Equipment Replacement Plan for the replacement of this
vehicle. The original budget included the cost for refurbing the existing box. However,
by going with a new larger box the cost will be approximately $2,000.00 over budget.
This amount will be reduced by the increased resale value of the surplus unit and the
increased value of a new utility box verses a refurbished 14 year old Utility Box.